ANNUAL REPORT 2005/06 PRESENTATION: SELECT COMMITTEE ON EDUCATION, CLUTURE AND SPORT: 28 FEBRUARY 2007
INTRODUCTION • First year of implementation of restructuring of sport delivery structures, following adoption of SASCOC’s Articles of Association and elections in December 2004. SASCOC then appointed its first CEO who started work on 1st April 2005. • Dominated on the Government’s side by the amalgamation of SASC and SRSA. Difficult experience for most staff since it was only 5 years earlier that SASC was formed out of DSR and NSC.
INTRODUCTION (2) • Restructuring process had attempted to clearly delineate areas of responsibility between Government and SASCOC. a) Government to focus on increasing participation and supporting development at grassroots level. With regard to the Mass Participation Programme, we are pleased to report that a firm foundation was laid by the Siyadlala Programme during 2005/06
INTRODUCTION (3) b) SASCOC to focus mainly on High Performance and National Teams. • Also 2005/06 was the year of putting in place the basic infrastructure and framework for us to prepare for the hosting of the 2010 FIFA World Cup. A lot of ground was covered by both the Government and the LOC.
INTRODUCTION (4) • The one major downside in our efforts to improve participation in Sport and Recreation is that the termination of the Building for Sports and Recreation Programme and its migration to MIG in DPLG has not yielded positive results thus far.
FINANCE MS ELSIE CLOETE/ MR MAKOTO MATLALA
2005/06 UNDERSPENDING AND REASONS • An amount of R435 718 000 out of the final appropriation of R457 788 000 was paid out by year end. This represents 95.2% of the final appropriation • Certain amounts were committed but not paid by end of March • Vacancies • Delay with relocation to new accommodation • Savings as regular meetings with Provinces regarding provision of facilities did not take place • Facilities plan not finalised
AUDIT OPINION • Unqualified audit opinion • Emphasis of matter • Staff establishment – posts not filled, which resulted in a lack of monitoring on all levels. AG mentioned that this also related to most of the audit findings • Various matters were reported under emphasis of matter paragraph
AUDIT OPINION – VARIOUS MATTERS (1) • Non compliance with laws and regulations – DoRA monthly reports not submitted. Lack of cooperation from Provincial Departments • ACTION: Regular Monthly meeting with provinces where reports aresubmitted • Audit Committee – Not fully functional • ACTION: Had 4 meetings of the Committee. Two members no longer serving on Committee. Appointed new Chairperson. Committee now functional. The Audit Committee and Internal Audit Charters have been reviewed. • Internal audits – Not finalised • ACTION: Now have a fulltime employ at Director level to facilitate the outsourced internal audit function. Finance, SCM and HR audits were finalised and reports issued. MPP audit finalised – report still to be issued.
AUDIT OPINION – VARIOUS MATTERS (2) INTERNAL CONTROLS: - Confirmations on state guarantees not performed ACTION: A follow up request for confirmation will be sent to the banks by 15 March 27 - Invoices not always certified as copies of originals ACTION: Responsible officials now need to sign off that original or certified copies are attached to all payment requests - Lack over control of receivables ACTION: New cell phone policy now in place which will ensure that the department only pays a specific limit. Officials will then not owe the department money any more. - Insufficient monitoring of projects ACTION: More monitoring was done in 2006/07. Once all posts are filled this matter will be fully addressed
AUDIT OPINION – VARIOUS MATTERS (3) • Internal controls: - Insufficient control over gifts ACTION: Acting CD Corporate Services took over temporary control of the gift register. After vacancies are filled this responsibility will be handed to an official at the appropriate level - No system to identify pre-payments ACTION: Pre-payments will be entered into a register at the end of the FY and copies made for easy reference purposed - Insufficient control over losses ACTION: Loss register will be checked by the Director: SCM - Insufficient system for disclosure of commitments ACTION: All unpaid orders will be listed and disclosed. Manual and LOGIS system will be combined. - Lack of control over cellular phone operating lease contracts ACTION: New policy will prevent this from happening
AUDIT OPINION – VARIOUS MATTERS (4) • Supply Chain Management – Insufficient register for listing of tenders opened and no declaration for conflict of interest • ACTION: Register now in place and declarations are made on a regular basis • Assets – Insufficient control over unresolved differences and no disposals during the year. Inconsistencies on calculations on cost prices on disclosure of assets. • ACTION: Asset count and verification under way. Identified assets for disposal will be disposed by 15 March 2007. Staff has been sensitized on capitalization of assets.
AUDIT OPINION – VARIOUS MATTERS (5) • Lack of comprehensive approved policies and procedures over: - Inventory and assets - Monitoring of risk and fraud prevention plan - Provision for irrecoverable debt ACTION: Policies being reviewed to make it more comprehensive • Three vehicles allocated to the Minister ACTION: Vehicle has been returned and will be disposed of with all other disposals
AUDIT OPINION – VARIOUS MATTERS (6) AUDIT OPINION – Various matters Performance information – In some instances no clear links between measurable objectives and indicators as per strategic plan and budget and no fourth quarter report ACTION: The description/wording of all objectives and indicators will be aligned. A fourth quarter report will be done.
PLACEMENT AND FILLING OF VACANCIES MS LULU SIZANI CHIEF DIRECTOR: CORPORATE SERVICES
THE PLACEMENT PROCESS • Gap between Repeal Act and Actual placement • Placement only started in May 2006 • Panel met in June 2006 to appoint Directors but could not proceed as certain Public sector Regulations would have been broken if they did. • Panels only reconvened in September • Appointed Directors (horizontally) on 11 December 2006
THE PLACEMENT PROCESS • Grievances received could not be dealt with as there was no labour relations section • Vacant positions at management level • Vacant DG Post – with Minister of DPSA • Vacant COO post • Filling of other positions • Challenges that face the process • Transformation • Lack of Capacity • Targets
CLIENT SUPPORT SERVICES MS NOMA KOTELO
CLIENT SUPPORT SERVICES • Unit provides funding to Sport and Recreation Service Providers: • Administration • Development • International Participation • It coordinates courses for human resource development of sport and recreation bodies • It monitors and reports on performance
FUNDING • 100% of transfer payments were paid • More Medals – Federations are subsidized to enable them to to participate in international events • More People – Money is transferred to federations to increase their membership and for human resource development
MONITORING • Staff Establishment • Initial challenges in terms of monitoring • Improved monitoring • Internal Audit Reports • Effective controls in place in monitoring and education and training
NATIONAL ACADEMY PROGRAMME GA FREDERICKS
MASS PARTICIPATION: SIYADLALA AND SPECIAL PROJECTS MS KELLY THOKOZILE MKHONTO
HIGHLIGHTS • More than 500 young people recruited, trained and contracted in line with the National Youth Service (NYS) principles • A large percentage of these young people are the breadwinners in families
SCHOOL SPORT SCHOOL SPORT GA FREDERICKS
INTERNATIONAL LIAISON AND EVENTS DR BERNARDUS VAN DER SPUY
INTRODUCTION (CONTINUED) TARGETS FOR 2005-6Targets as reflected in Vote 19 of the ENE
THE SERVICE DELIVERY ENVIRONMENT Gov-to-Gov Agreements Number of specific sport and recreation MOUs in existence: 15 (Algeria, Australia, Botswana, Canada, Cuba, Egypt, France, Lesotho, Mauritius, Mozambique, Netherlands, Romania, Russia, Uganda, UK.)
THE SERVICE DELIVERY ENVIRONMENT Major Events 3 NATCCOM meetings took place. A Departmental official was seconded to SASCOC to head up the Operations and Logistics for Team SA at the Commonwealth Games in Australia.
FACILITIES FACILITIES COORDINATION SIMPHIWE MNCUBE
Introduction (continued) TARGETS FOR 2005-6Targets as reflected in Vote 19 of the ENE
the service delivery environment Facilities • 109 BSRP facilities finalised • Total BSRP facilities built: 364 at a cost of R391,7 million • 5 700 jobs created • 873 facility managers trained • From April 2005 funds for facilities part of MIG • Audit of facilities commissioned
KEY FOCUS AREAS • Separate funding for sport and recreation projects • Explore alternative funding options which should also cater for higher level facilities • Audit of sport and recreation facilities is being finalised • Development of National Sport and Recreation Facilities Plan as well as Norms and Standards is being finalised
2010 FIFA WORLD CUP UNIT Sport and Recreation SA2010 Coordinating Unit Mr Dan Moyo - COO
2010 FIFA WORLD CUP • ESTABLISHMENT OF THE UNIT • 13 January 2005 – May 2005 Administrative Coordinator appointed • Weekly meetings with LOC lawyers on the interpretation of the 17 guarantees • Monthly meetings with relevant government departments on interpretation of guarantees • 2 Legal workshops with government, FIFA and LOC • Establishment of the 2010 IMC and LOC • Brainstorming session on messaging and communication – National Partnership Initiative
2010 FIFA WORLD CUP CONSOLIDATION OF OPERATIONAL STRUCTURES • May 2005 – establishment of TCC chaired by the Deputy Minister: NT • Appointment of Senior Managers at the 2010 Unit • August 2005 TCC Scoping Workshop • Deployment of dedicated capacity by core departments – 17 guarantees • Incorporation of priority government departments
2010 FIFA WORLD CUP MILESTONES • 6 August 2005 S A stakeholders workshop on conceptualising 2010 as “the African World Cup” • 17 August 2005 SADC Ministers on the “African World Cup” • September 2005 Allocation of R241.5 mil for preliminary design and cost estimates for stadia development • 29 November 2005 2010 Business Opportunities Conference • November 2005 Launch of 2010 National Communications Partnerships • 16 March 2006 announcement of the final selection of the 9 Host Cities and 10 Match venues • May 2006 • Declaration of the Protected Event Status by the Minister of Trade and Industry • 29 August 2006 Registration of LOC as a Section 21 Company