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MANDATORY COMMODITY CODING

MANDATORY COMMODITY CODING. ALL PURCHASE ORDERS MUST BE TYPED UTILIZING COMMODITY CODING. WHY???. FIVE YEARS - REQUEST BY AUDITORS. STATE MANDATED. TRACK END OF YEAR REPORTING OF PRODUCTS PURCHASED BY CATEGORY. MANDATORY COMMODITY CODING. NIGP NOTEBOOK OF COMMODITY CODES

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MANDATORY COMMODITY CODING

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  1. MANDATORY COMMODITY CODING ALL PURCHASE ORDERS MUST BE TYPED UTILIZING COMMODITY CODING WHY??? FIVE YEARS - REQUEST BY AUDITORS STATE MANDATED TRACK END OF YEAR REPORTING OF PRODUCTS PURCHASED BY CATEGORY

  2. MANDATORYCOMMODITY CODING • NIGP NOTEBOOK OF COMMODITY CODES • ALVIN ISD LIST OF COMMMODITY CODES • POINT OF CONTACT: TOBI JOHNSON, EXT. 2943 • ALL ORDERS – EACH LINE ITEM MUST BEGIN WITH THE SELECTION OF A COMMODITY CODE

  3. MANDATORY COMMODITY CODING • ABSENCE OF COMMODITY CODES WILL NOT BE ALLOWED – AND WILL RESULT IN SLOWING DOWN YOUR PURCHASE PROCESSING – DIRECTIVES MUST HAVE INCLUDE THEM. • YOU MUST HAVE A COMMODITY CODE FOR EVERY LINE ITEM ORDERED!

  4. MANDATORY COMMODITY CODING • ADD THE COMMODITY CODE TABLE TO YOUR DESKTOP FOR QUICK REFERENCE!!! First minimize everything on desktop • Open your folders icon • Go to H:/Policy and Procedures/Commodity Codes/AISD Commodity Codes • Click and Hold and Drag file to your desktop

  5. MANDATORY COMMODITY CODING • To use your new desktop icon • Open file • Put cursor in the B column • Hold Ctrl Key and press F • Enter broad description and press enter

  6. MANDATORY COMMODITY CODING • LIBRARY BOOKS • STAPLER FOR COUNSELOR’S OFFICE • FLAG FOR CLASSROOM • CALCULATOR FOR THE OFFICE • COPY PAPER • CALCULATOR FOR THE MATH CLASSROOM • ART SUPPLIES FOR DRAMA CLASS • STAFF DEVELOPMENT PROJECT FOR ELEMENTARY TCHRS • STAPLER FOR THE CLASSROOM • ASBESTOS ABATEMENT AT THE HIGH SCHOOL • SCHOLASTIC BOOK FAIR IN THE LIBRARY • SCIENCE LAB SUPPLIES FROM WARDS SCIENTIFIC GROUP PARTICIPATION PROJECT

  7. MANDATORY COMMODITY CODINGTIPS AND ADDITIONAL INFO • When typing a requisition put in Commodity Code and PRESS Enter and THEN type over the COMMODITY CODE INFORMATION • Once you have identified the code we do not need the verbage… save your text area for important stuff – like what you want to order!!!! Type over verbage!

  8. PURCHASING DEPARTMENTAL MEETING QUESTIONS/ANSWERS LET’S TALK ABOUT IT!

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