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Event Planning Corporate Training Materials. Module One: Getting Started. For every two minutes of glamour, there are eight hours of hard work. Jessica Savitch.
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Event Planning Corporate Training Materials
Module One: Getting Started For every two minutes of glamour, there are eight hours of hard work. Jessica Savitch Creating an event is no small feat. It takes planning and understanding of the process. When planning an event, there are a multitude of tasks to consider.
Module Two: Types of Events By failing to prepare, you are preparing to fail. Benjamin Franklin An event is a planned social occasion. Events can be small intimate family gatherings, or huge galas. You can have an event for charity, or for your babies’ first steps.
Module Two: Review Questions Which of the following is a holiday event? Christmas Party. Easter egg hunt. Thanksgiving dinner. All of the above. Which of the following is true about conferences and seminars? They are used for training. They are offered in a large setting. They can be used in a non-corporate setting All of the above
Module Two: Review Questions What is an awards event? An event where one or more awards are given out. An event where only one award is given out. An event where funds are raised for charity. None of the above. Jennifer decided on what charity? A charity that helps animals by providing food and shelter. A charity outside of her city that provides groceries to families with children. A charity in her city that helps the elderly by providing groceries and hot meals. All of the above.
Module Two: Review Questions In the event that George Clooney hosted for Barack Obama, how much was charged per plate? $15 Million. $ 40,000. $ 30,000. $ 15,000. Which is true about charity events? They are used to raise money for charity. They are used to raise awareness. They can be formal or informal. All of the above.
Module Two: Review Questions Why did Jennifer decide to host an event? She felt like it would gain recognition for her company. Because she wanted to throw a party to have fun. She has been involved in that charity for years. None of the above. What is a seminar? A meeting or gathering for charity. A meeting or gathering for formal attire. A meeting or gathering for the holidays. A meeting or gathering for discussion or training.
Module Two: Review Questions Which of the following is true about an awards event? Awards Events are only formal parties. An awards event is an event where an award, or multiple awards are given to attendees. Awards Events can only have one award. None of the above. What is a holiday event? a) A promotion b) An event for charity. c) A social gathering related to a specific holiday. d) None of the above.
Module Two: Review Questions Which of the following is a holiday event? Christmas Party. Easter egg hunt. Thanksgiving dinner. All of the above. All of the above are examples of holiday events. Which of the following is true about conferences and seminars? They are used for training. They are offered in a large setting. They can be used in a non-corporate setting All of the above Awards events are events where an award, or multiple awards are given to attendees.
Module Two: Review Questions What is an awards event? An event where one or more awards are given out. An event where only one award is given out. An event where funds are raised for charity. None of the above. An awards event, or an awards ceremony, is an event that gives out an award or awards. Jennifer decided on what charity? A charity that helps animals by providing food and shelter. A charity outside of her city that provides groceries to families with children. A charity in her city that helps the elderly by providing groceries and hot meals. All of the above. Jennifer decides that a charity event would be great exposure for her company. She wants to find a local charity that does something relatable to her business. She does some research and finds a charity in her city that helps the elderly by providing groceries and hot meals.
Module Two: Review Questions In the event that George Clooney hosted for Barack Obama, how much was charged per plate? $15 Million. $ 40,000. $ 30,000. $ 15,000. In 2012 George Clooney hosted the most successful dinner in the history of the American presidential campaigns for the re-election of Barack Obama. The event was held in George Clooney’s home, and had 150 guests. The dinner was prepared by renowned chef Wolfgang Puck. The price per plate was $40,000, and they were able to raise over $15 million dollars for the campaign according to CBS News.com. Which is true about charity events? They are used to raise money for charity. They are used to raise awareness. They can be formal or informal. All of the above. Charity events are events for a particular charity. These events can be geared towards awareness, or fundraising.
Module Two: Review Questions Why did Jennifer decide to host an event? She felt like it would gain recognition for her company. Because she wanted to throw a party to have fun. She has been involved in that charity for years. None of the above. Jennifer felt like hosting a grand event will help her business gain recognition, and thus increase sales. What is a seminar? A meeting or gathering for charity. A meeting or gathering for formal attire. A meeting or gathering for the holidays. A meeting or gathering for discussion or training. Conferences and Seminars are meetings or gatherings for discussion or training.
Module Two: Review Questions Which of the following is true about an awards event? Awards Events are only formal parties. An awards event is an event where an award, or multiple awards are given to attendees. Awards Events can only have one award. None of the above. Awards events are events where an award, or multiple awards are given to attendees. What is a holiday event? a) A promotion b) An event for charity. c) A social gathering related to a specific holiday. d) None of the above. Holiday events are basically just social gatherings that relate to a specific holiday.
Module Three: Brainstorming He who is ever ready to live through difficulties with a calm spirit is never wrong, but always strong. Terry Mark The most important part of an event is planning and organizing. In this section, we will discuss some of the different items that need to be planned. Many aspects of an event need to be thoughtfully planned. When planning, you have to determine the purpose and theme of the event.
Module Three: Review Questions • What should you avoid when determining the date of an event? • Holidays. • Weekends. • Themes. • None of the above. • The ____________ of an event is crucial, and can make or break an event. • Date. • Theme. • Purpose. • None of the above.
Module Three: Review Questions • What does the term Purpose mean? • The style of an event. • A reason for which something is done. • The most important part of the event. • None of the above. • What ideas do you need to write down? • Activities. • Decor. • Food. • All of the above.
Module Three: Review Questions • What does theme mean? • A reason for which something is done. • The style of something. • The award in the event. • None of the above. • Which is true about an event’s theme? • You can have one theme. • You can have multiple themes. • Themes can center on color. • All of the above.
Module Three: Review Questions • Once you have all of your ideas written down, then you have to____________. • Edit the list. • Get money for the party. • Select a date and time. • None of the above. • Why is determining a date and time tricky? • Because you don’t know your budget. • Because you don’t know what time people eat. • Because there are multiple factors to consider. • None of the above.
Module Three: Review Questions • Jennifer and Lucy decided to have what kind of entertainment? • A magician. • Game booths, and an auction. • A performance by a singer. • None of the above. • Why did Jennifer pick a Saturday in September as her date? • Because she likes September. • Because that is the weekend she had available. • Because the charity was started in September. • Because they felt like that was the date that would allow the most amount of attendees.
Module Three: Review Questions What should you avoid when determining the date of an event? Holidays. Weekends. Themes. None of the above. When planning the date, it’s advisable to avoid holidays because most people will want to spend that time with their families. The ____________ of an event is crucial, and can make or break an event. Date. Theme. Purpose. None of the above. The purpose of an event is crucial, and can make or break an event.
Module Three: Review Questions What does the term Purpose mean? The style of an event. A reason for which something is done. The most important part of the event. None of the above. The definition of the word Purpose is the reason for which something is done or created for which something exists. What ideas do you need to write down? Activities. Decor. Food. All of the above. At this phase, you can write down ideas about activities, decorating, entertainment, and food.
Module Three: Review Questions What does theme mean? A reason for which something is done. The style of something. The award in the event. None of the above. A theme of an event is the particular subject or idea on which the style of something (such as a party or room) is based. Which is true about an event’s theme? You can have one theme. You can have multiple themes. Themes can center on color. All of the above. An event can have just one theme, or multiple themes can be combined.
Module Three: Review Questions Once you have all of your ideas written down, then you have to____________. Edit the list. Get money for the party. Select a date and time. None of the above. Once you have all of your ideas written down, then you have to edit the list. Why is determining a date and time tricky? Because you don’t know your budget. Because you don’t know what time people eat. Because there are multiple factors to consider. None of the above. Determining a date can be tricky because there are multiple things to factor in.
Module Three: Review Questions Jennifer and Lucy decided to have what kind of entertainment? A magician. Game booths, and an auction. A performance by a singer. None of the above. They decide that they will have game booths, food booths, and an auction to help raise money. The festival will promote the charity, and the theme features the fruits and cider that the orchard produces. Why did Jennifer pick a Saturday in September as her date? Because she likes September. Because that is the weekend she had available. Because the charity was started in September. Because they felt like that was the date that would allow the most amount of attendees. They felt like a Saturday was the best day of the week for a family function to take place, and September doesn’t have any major holidays.
Module Four: Types of Entertainment Good plans shape good decisions. That's why good planning helps to make elusive dreams come true. Geoffrey Fisher Entertainment is an important aspect of any event. Entertainment is enjoyment that comes from playing a game, watching a performer, etc. Basically, it is just something that makes people happy and keeps them engaged.
Performers • A performer is a person who publically engages in an action or activity that requires skillor training. There are a variety of different types of performers.
Module Four: Review Questions • Which of the following is not an event activity? • A bingo game. • Amusement Park Rides. • Arts & Crafts. • None of the above. • Which of the following is considered to be a game? • Cake Walks. • Baby Shower Bingo. • Scavenger Hunt. • All of the above.
Module Four: Review Questions • What do you have to take into consideration when planning an event that has games? • That the game you want to have is free. • That the game you want to have is appropriate for the audience. • That the game you want to have requires physical movement. • All of the above. • What is the difference between a game and an activity? • An activity requires prizes and a game does not. • A game has no competition, and an activity does. • A game has some sort of competition and an activity does not. • None of the above.
Module Four: Review Questions • What is a speaker? • Someone who performs at an event. • Someone who sings at an event. • Someone who competes in a competition. • None of the above. • What kind of speaker does training on a specific skill? • Professional Speaker. • Instructor Speaker. • Entertainer Speaker. • Keynote speaker.
Module Four: Review Questions • In the case study, what did Lindsay request the plan to include? • Entertainment. • Theme. • Decor. • All of the above. • Which of the following is an example of a Performer? • Belly Dancer. • Comedian. • Magician. • All of the above.
Module Four: Review Questions • Which of the following is not an example of a performer? • A Pop Star. • A Rodeo Bull Rider. • A volunteer. • An actress. • In the case study what theme did James pick for the event? • Elizabethan Era. • Rocking to the 80’s. • Roaring 20’s. • Victorian Era.
Module Four: Review Questions Which of the following is not an event activity? A bingo game. Amusement Park Rides. Arts & Crafts. None of the above. A bingo game would not be considered an activity, it’s a game because someone wins. Which of the following is considered to be a game? Cake Walks. Baby Shower Bingo. Scavenger Hunt. All of the above. All of the above would be considered to be a game.
Module Four: Review Questions What do you have to take into consideration when planning an event that has games? That the game you want to have is free. That the game you want to have is appropriate for the audience. That the game you want to have requires physical movement. All of the above. You have to take into consideration your audience. Juvenile games may not be as successful with older crowds as it would younger. What is the difference between a game and an activity? An activity requires prizes and a game does not. A game has no competition, and an activity does. A game has some sort of competition and an activity does not. None of the above. The difference between a game and an activity in this context is that a game you get a prize, or it has some sort of competition.
Module Four: Review Questions What is a speaker? Someone who performs at an event. Someone who sings at an event. Someone who competes in a competition. None of the above. None of the above-A speaker is a person who speaks to the attendees at an event. What kind of speaker does training on a specific skill? Professional Speaker. Instructor Speaker. Entertainer Speaker. Keynote speaker. Instructor Speaker is a speaker who does training on a skill.
Module Four: Review Questions In the case study, what did Lindsay request the plan to include? Entertainment. Theme. Decor. All of the above. All of the above are correct. Which of the following is an example of a Performer? Belly Dancer. Comedian. Magician. All of the above. All of the above are excellent examples of performers.
