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Electronic Archive Services in Lithuania

Electronic Archive Services in Lithuania. Dr. Arūnas Stočkus Vilnius University Faculty of Mathematics and Informatics Lithuania EBNA, 08-10- 2013. Objectives. Presentation of Lithuania’s national electronic document platform.

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Electronic Archive Services in Lithuania

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  1. Electronic Archive Services in Lithuania Dr. Arūnas Stočkus Vilnius UniversityFaculty of Mathematics and InformaticsLithuania EBNA, 08-10-2013

  2. Objectives Presentation of Lithuania’s national electronic document platform. Special attention to Electronic Archive Information System and its services.

  3. Lithuania’s electronic document platform

  4. Different approaches • “Tools-first” approach • Software dependent solutions • Interoperability issues • “Standards-first” approach • Detailed specifications • Concurrent implementations • Practically achieved interoperability

  5. Time-stampingauthorities Certificationauthorities Electronic ArchiveInformation System Trusted serviceproviders Electronic document (ADOC) Librariesand products Laws, Regulations,Standards,… Document Management Systems Services State social insurance found board State Tax Inspectorate Government of the Republic of Lithuania Parliament of the Republic of Lithuania

  6. Interoperability problem • The main standardizations efforts in the EU are still targeted to electronic signature formats • Member states should be able to process (validate) the e-signatures formats: XAdES, CAdES, PAdES • The definition of e-signatures container have been undertaken (ASiC) • The true artifact of interoperability is an electronic document

  7. Conventional official documents • Very complex entity • Various content • Appendices and/or attached independent earlier created documents • Signed by one or more signatures • Registered and possesses corresponding attributes

  8. Official electronic documents • Should be adequate to the conventional documents • Meet requirements of national legislation • Consist of three parts:- content- metadata- signatures

  9. ISO/IEC 2950:2009 - docx, xlsx, pptx ISO/IEC 26300:2007 - odt, ods, odp ISO/IEC 19005-1:2008 - pdf ISO/IEC 12234-2:2008 - tiff ISO/IEC 10918-1:2009 - jpg ISO/IEC 15948:2009 - png Attached documents Main document Annexes Structure of el. document Content ElectronicSignatures Signable metadata(Title, author, registration, …) Unsignable metadata(Storage, transformation,…)

  10. Current el. document specifications Minimal requirements for the specifications EGASv1.0 MDOCv1.0 PDF-LT ADOCv1.0 EDAS ADOCv1.1

  11. El. documents creation tools • Free tools for electronic documents creation, presentation and verification • Provided as part of Electronic Archive Information System • Included in Signa® products line (by MitSoft) Used in Web and desktop (Windows) environment • All major document management systems integrate support for ADOC documents

  12. Electronic Archive Information System(EAIS)

  13. Project goals • To create an integral open IS for accepting and storing electronic documents of National Document Fund (NDF) • To provide a legal access to the stored documents using IT and communication means • To administer NDF efficiently • To provide electronic services

  14. EAIS important features • Deals with original electronic documents, having the same legal value as hand-signed documents • Assures the integrity, authenticity, non-repudiation and possibility to use the electronic documents for a long or unlimited time

  15. EAIS main parts • Public portal • Internal portal • Storage of electronic documents • physically located in Vilnius and Šiauliai • data replication • accessible through internal portal only

  16. EAIS services Register ofLegal Entities Register ofState Servants E-governmentgateway Users Internalusers ID Public portal Internal portal Institutions, users, doc. descriptions, classifiers Interactiveaccess Administer… Describe, transfer, search, access,… …andmanage Verify, accept, transform, store el. documents Webservices Free tools: create, sign, verify, view Documents storage:store, index, search,… Information systems

  17. EAIS important functionality (1/2) • Authentication of external users throughe-government gateway • All public functions could be invoked interactively and through corresponding Web services • Prepare descriptions of documents • Transfer electronic documents • Search for stored documents • Access public electronic documents

  18. EAIS important functionality (2/2) • Documents creation and signing components can be integrated in external IS • Flexible configuration of authenticity checks • Retention risk management • converting content into long-term storage files (PDF/A format) • extending e-signatures to XAdES-A format • means for physical preservation of electronic documents

  19. EAIS conclusions • EAIS has been launched in October 2011. • The first national archive storing electronic documents signed with qualified e-signatures • Currently EAIS deals with electronic documents of ADOC and EGAS specifications • Government decrees (electronic) has been transferred to EAIS since 2012

  20. Summary • “Standard-first” approach should be chosen • (Free) tools for documents creation, presentation and verification should be provided • Comfort and ease of use is important • Electronic archive is necessary for preservation of documents

  21. Thank You!

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