Pennsylvania Tobacco Prevention Reporting System(TPRS II)

Pennsylvania Tobacco Prevention Reporting System(TPRS II) Raymond M Rudich, MBA, MS-LTC 717.346.3964 rrudich@state.pa.us PA Division of Tobacco Prevention and Control

What is TPRS? • A statewide tobacco monitoring system to record tobacco activities of the State, Primary Contractors, and Providers. • TPRS is web-based and has several modules: Administration, Planning, Program, Activities, Evaluation, Reports, Knowledge base, Utilities, Fiscal, Coalition, and Tech Support. PA Division of Tobacco Prevention and Control

Functions at the Primary Contractor and Provider Level Primary Contractor · Register Staff at Primary Contractor Level · Create Strategies linked to PA Deliverables · Create Program linked to PA Deliverables · Create Event Locations for their Service Area · May Register Participants for Attendance Tracking (Recurring) Events · May Enter Services (Single and Recurring) · May Enter Check Store Activities · May Check Restaurants and Vending Machines PA Division of Tobacco Prevention and Control

Functions at the Primary Contractor and Provider Level Service Provider · Register Staff at Service Provider Level · Register Participants for Attendance Tracking (Recurring) Events · Enter Services (Single and Recurring) · May Enter Check Store Activities · May Check Restaurants and Vending Machines PA Division of Tobacco Prevention and Control

Log In Training Site http://app1.health.state.pa.us/patobacco-uat/login.aspx Live Site https://app1.health.state.pa.us/PATobacco/login.aspx PA Division of Tobacco Prevention and Control

Menu Box PA Division of Tobacco Prevention and Control

Administration PA Division of Tobacco Prevention and Control

Administration • Primary Contractor – used to edit the information about the Primary Contractor (State only). • Service Provider – Only State can approve, add or edit the service provider’s name. Service Provider can edit their information. • Staff Info – used to add and edit staff information. • Participant Info – used to register and enter participants served. PA Division of Tobacco Prevention and Control

Administration • Service Area – To enter geographic units where services are provided. • Admin Hours – Used to track admin hours. • Store List – Used to assign a store to a Provider for doing enforcement checks. • Restaurant Info. – Used to assign restaurant to a Provider for doing checks. • Vending machines – PA Division of Tobacco Prevention and Control

Planning PA Division of Tobacco Prevention and Control

Planning • The primary Contractor is responsible for which State’s deliverables are to be targeted for services, the strategies used, service steps and outcomes in the specific county(ies). PA Division of Tobacco Prevention and Control

Programs PA Division of Tobacco Prevention and Control

Programs • The primary Contractor enters the approved programs for service providers’ activities in this module. • The program is linked to the State’s deliverables. • Each program can only be linked to one State deliverable. • However you can link more than one program to the same deliverable. PA Division of Tobacco Prevention and Control

Activities PA Division of Tobacco Prevention and Control

Activities • Service – Used to enter services into the system. • Check Store – used to track store enforcement. • Check Restaurant – used to check status of restaurants in the county. • Check Vending Machine – used to track status of cigarette vending machines. • Citation Info – To track citation information. PA Division of Tobacco Prevention and Control

Evaluation PA Division of Tobacco Prevention and Control

Evaluation • Process Evaluation – • Prevention Plan by Deliverables. • Prevention Services by Deliverables. • Outcome Evaluation – • This allows the user to choose, display and print out evaluation instruments to measure participant outcome achievement. • User can find smoking benchmarks by county. PA Division of Tobacco Prevention and Control

Reports PA Division of Tobacco Prevention and Control

Knowledge Base PA Division of Tobacco Prevention and Control

Knowledge Base • Best Practice – Contains the 9 CDC best practices categories with an abstract and justification. • Data Sources – Information on obtaining secondary or archival data. • Tobacco Sites – list of web sites to obtain additional tobacco prevention and cessation information. • Library – A full text library of tobacco background information in PDF format. PA Division of Tobacco Prevention and Control

Utilities • Change Password – Individuals can change his or her login password. • Download Data – A method to extract an individual organization’s data from the centralized database for further and more detailed analysis. PA Division of Tobacco Prevention and Control

Fiscal PA Division of Tobacco Prevention and Control

Fiscal • Budget – Used to enter budget information (State Only). • Invoice – Used to submit invoices to the State (Primary Contractor’s Only). • Invoice Breakdown – Used to enter details of the invoice (Primary Contractor’s Only). • SP Form – Service Provider (SP) form used to subcontract activities to a Provider. PA Division of Tobacco Prevention and Control

Coalition PA Division of Tobacco Prevention and Control

Coalition • Partner – Organization registers the coalition. • Partner Staff – Used to enter members of the coalition. • Meeting Groups – A group of all Partner members that will be attending a specific Coalition meeting. Also used for attendance at the meetings. • Partner Meetings –Used to establish and prioritize objectives and track progress. PA Division of Tobacco Prevention and Control

Tech Support PA Division of Tobacco Prevention and Control

Questions? Raymond M. Rudich, MBA, MS-LTC PA Division of Tobacco Prevention and Control Health & Welfare Bldg. Room 1006 Harrisburg, PA 17108-0090 (717) 346-3964 Email: rrudich@state.pa.us PA Division of Tobacco Prevention and Control

Pennsylvania Tobacco Prevention Reporting System(TPRS II)