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Terms of Reference for the Informal Secretariat

Terms of Reference for the Informal Secretariat. Presentation at the Riga Initiative Plenary Meeting in Tallinn, 26-29 April 2005 Johan Appelberg Ministry of Defence Sweden. Back ground and Purpose. Riga Initiative Plenary Meetings Points of Contact Informal Secretariat

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Terms of Reference for the Informal Secretariat

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  1. Terms of Reference for the Informal Secretariat Presentation at the Riga Initiative Plenary Meeting in Tallinn, 26-29 April 2005 Johan Appelberg Ministry of Defence Sweden

  2. Back ground and Purpose • Riga Initiative • Plenary Meetings • Points of Contact • Informal Secretariat • Informal Secretariat according to Work Arrangements • Secretarial function on expert level • Ensure continuous progress • Voluntary participation • Plenary Meeting agrees on Members and Chair

  3. Competence and Tasks • No competence • Tasks, e.g. • Carry out agreements made by Plenary Meetings • Take initiatives • Elaborate proposals etc. • Continue develop BALTDEC Basics • Keep PoCs informed • Elaborate an IS work plan • Assist Host Country with Plenary Meetings

  4. Working Methods and Relations • Working methods • E-mail • Hold meetings when necessary • Relations • Support Plenary Meetings, Host Country etc • Develop co-operation with other co-operation bodies

  5. General Provisions • General provisions • No payment • Each participant pays own expenses • Work language is English • Only deal with non-classified information etc. • Terms of Reference are not legally binding • Any Plenary Meeting may review the Terms of Reference

  6. Working Group questions, 1 • General views • Discuss in general terms the proposed ToR, and the need of them • The level of details? • Chair and Members of IS • Important to involve all BALTDEC countries. Should participation be mandatory on rotation bases?

  7. Working Group Questions, 2 • Tasks • Discuss the proposed tasks. To many? To few? • Which tasks are most important? Should tasks be prioritised? • If IS remains as voluntary, are proposed tasks too many and heavy for Members? Delete what? Add? • Discuss Working methods and Relations • General provisions • Is this enough to ensure informal and non-binding work?

  8. Working Group Questions, 3 • New Informal Secretariat and Chair for the IS Participation in the IS should rotate between the participating countries. So far EE, LV, LT and S have been IS Members and S has been IS Chair. - Discuss and nominate new IS Members and new IS Chair

  9. Instructions for Working Groups • Instructions for WG work • Provide concrete amendments/text • Provide nominations as IS Members and Chair • Provide written report, slides or similar • Reporting • Report to Plenary Meeting Secretariat 28 April, 10.30h • Report to Plenary Session 29 April, 09.00h, maximum 10 minutes

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