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Comments Session on Establishing A Results-Based M&E System

Comments Session on Establishing A Results-Based M&E System. Per O. Bastoe. Six important experiences. Balance Technical, Organizational and Behavior aspect (demand and supply) Keep it simple (the perfect is the enemy of the good) Analyze and interpret monitoring data Use M&E information

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Comments Session on Establishing A Results-Based M&E System

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  1. CommentsSession on Establishing A Results-Based M&E System Per O. Bastoe

  2. Six important experiences • Balance Technical, Organizational and Behavior aspect (demand and supply) • Keep it simple (the perfect is the enemy of the good) • Analyze and interpret monitoring data • Use M&E information • Realize the limitations • Disseminate good practice

  3. Six common pitfalls • Unclear concepts • Too complicated and comprehensive • Limited use of data • Lack of leadership and ownership • No understanding of cultural aspects • Short-term perspective

  4. Managing for Results

  5. Strategic Planning & Resource Allocation • Medium term time horizon • Clarify intended outcomes • Selectivity and focus based on analysis of strengths, weaknesses, opportunities and treats

  6. Selection of Indicators & Targets To operationalize the strategy Good indicators are: • Specific • Measurable • Attainable • Realistic • Time-bound

  7. Establishing Responsibility & Accountability To clarify: • Organizational implications • Who is responsible for what?

  8. Measuring Performance & Results Important to: • Use available data and data-sources • Avoid duplications with other systems • Determine frequency of monitoring

  9. Analyzing Performance & Results Information To understand what the monitoring data really means Implies: • Assessment • Comparison • Interpretation

  10. Using Performance & Results Information Information can be used for: • Management • Decision making • Improvement • Change Clarification of use have implications for methods and procedures

  11. Reporting Performance & Results Information to Stakeholders Deals with: • Frequency • To whom • Format

  12. Getting Feedback & Inputs from Stakeholders Feedback creates learning It requires: • Open, two ways communication • Systematic collection

  13. Commitment from the top Learning culture Appropriate and supportive systems and structures Interaction with stakeholders Enablers- a precondition for success

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