Presentation Transcript

1. AP Reconciliation Workflow Automation
2. Before Efficiencies Costs Lost or misfiled documents affecting P&L of organizations Manual paper workflows that could be automated
3. Scenario: Tire Empire Inc., an automotive service company, needs to reconcile paper based workflows associated with just-in-time purchases for parts in their local service centers Leslie AP Clerk Tom Service Associate
4. Day 1 (morning) Tire Empire Inc. services customer’s car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics $55.64
5. Create Video of PO in SAP
6. Receipt From Distributor Workflow Order send to Distributor Shipment from Distributor Purchase Order Created in SAP
7. Day 1 (afternoon) Brake pads shipment received with receipt Stores receipt for filing Error – Tom did not include freight charge $55.64 $70.64
8. Day 1 (morning) Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Stores receipt for filing
9. Day 1 (morning) Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Stores receipt for filing Day 1 (evening) Bank sends statement of daily transactions Custom SAP program reconciles PO cost with bank statement and flags any errors for reconciliation Day 2 (morning) Leslie has to take manual action of calling Tom to reconcile error Tom must reconcile his own errors Causes delay and financial impact to store P&L Leslie reconciles AP errors
10. How would this workflow changewith NSi Solutions
11. Day 1 (morning) Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Stores receipt for filing Day 1 (evening) Bank sends statement of daily transactions SAP system reconciles PO entered cost with bank statement and flags any errors for reconciliation Day 2 (morning) Leslie has to take manual action of calling Tom to reconcile error Tom must reconcile his own errors Causes delay and financial impact to store P&L Leslie reconciles AP errors
12. Day 1 (afternoon) Scanner Brake pads shipment received with receipt Tom uses NSi AutoStore to scan receipt to PO
13. Need Screenshot/Video of scanning into SAPusing QuickCapture Pro
14. Scanner Tom Service Associate
15. Day 1 (morning) Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Tom uses NSi Mobile to associate receipt with PO
16. Mobile Associate Receipt to PO Delivered at Search PO # - or - Take barcode picture Receptionist Desk 4500017471 Tracking ID Customer email Tom Service Associate
17. Mobile Associate Receipt to PO Delivered at Receptionist Desk 4500017471 Tracking ID Customer email Tom Service Associate
18. Mobile Associate Receipt to PO Tom Sales Associate
19. Day 1 (morning) BEFORE Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Stores receipt for filing Day 1 (evening) Bank sends statement of daily transactions SAP system reconciles PO entered cost with bank statement and flags any errors for reconciliation Day 2 (morning) Leslie has to take manual action of calling Tom to reconcile error Tom must reconcile his own errors Causes delay and financial impact to store P&L Leslie reconciles AP errors
20. Day 1 (morning) AFTER Tire Empire Inc. services customer car Brake pads required Tom purchases break pads from Parts Distributor Tom logs into SAP, sends PO from SAP to Parts Distributor Parts Distributor ships brake pads to Tire Empire, Inc. using just-in-time logistics Day 1 (afternoon) Brake pads shipment received with receipt Tom uses NSi to associate receipt with PO Day 1 (evening) Bank sends statement of daily transactions SAP system reconciles PO entered cost with bank statement and flags any errors for reconciliation Day 2 (morning) Reviews receipt attachment on the PO, validates receipt, and makes adjustment entries Leslie reconciles AP errors
21. with NSi Improved Efficiencies Reduced Costs All documents are easily filed and errors quickly reconciled Automating paper workflows to significantly improve productivity
22. Example Uses Financial Forensics
23. Example Uses Expense Reporting
24. Example Uses Chargeback Reference
25. Example Uses Returns Management