Developing an Internship from Scratch

1. Developing an Internship from Scratch From Conceptualization to Self Study Debra Crisp, Ph. D. Nancy Glenn, Ph. D. Laura Wright, Ph. D.

2. Objectives By program’s end participants should be able to begin to: • Think about the advantages and disadvantages of developing a doctoral level internship program • Develop persuasive arguments about the efficacy of a doctoral internship • Identify key allies on campus

3. Objectives cont’d • Have knowledge about the resources that are available for beginning programs • Understand the major steps involved in developing a doctoral internship program

4. The Journey…Laura 2005 Began at FGCU Master’s Program in Place 2010 Hired as TD 2013 First Intern Cohort Applied for and received APPIC Membership 2011 Attended first ACCTA 2014 Received BEA Grant 2008 Identified Need for space and funding 2009 New space Began outlining rationale for VP 2015 Self-Study 2012 ACCTA Mentor Program Health Fee Increase to fund Interns Development of Program Website

5. The Journey…Nancy 2008 Began at USF-CAPS as Training Director Part-time (CAPIC)Internship Program in Place since 1990 August 2012 Applied for APPIC and received membership/ 1st FT Cohort begins Sept. 2013 Attended Site Visitor Workshop at ACCTA conference October 2012 Attended 1st ACCTA conference Feb. 2013 Submitted Self Study Nov. 2013 Site Visit Jan 2012 Increased University interest and opportunity for funding. April 2012 Attended Self-study workshop at APPIC conference May 2014 APA Accreditation (7 years) Dec. 2012 BEA Grant awarded/attended 2nd Self-Study workshop

6. The Journey...Debra 2007 Moved into the Training Coordinator position Broadened existing Master’s program 2010 Continued to advocate 2013 APPIC membership BEA Grant 2012 One Time Money Post Match Vacancy First cohort 2014 Program review Hire a consultant Begin self-study 2008 Began advocating in conversations with Director and Vice President of Student Affairs 2009 Consulted Division Financial Manager 2015 Site Visit??

7. Understanding and Dealing with Your Audiences • Administration • Division • Supervisors • Center staff • Graduate programs

8. Understanding the Costs Personal Agency Accreditation costs Membership Stipends/ Benefits • Change in work schedule----From 9-month to 12-month • Increased time. Does that mean increased pay? • Increased pressure

9. Putting the Program Together • Manuals • Policies and procedures • Program philosophy and goals • Learning objectives and evaluation tools • Seminar topics and schedules • Supervision • Making sure diversity is incorporated into every aspect of the program • Documentation and data

10. Developing your Internship Program: Strategies, Resources, and Organizations Suggestions from ACCTA Members • “ACCTA, ACCTA, ACCTA”: Mentorship Program, Website Resources, List Serve, Workshops • APA Self-Study Workshop/Site Visitor Workshop • Jenny Cornish’s Framework for Consortium Development • Involvement of Clinical Staff Members • Consultation with CoA/APPIC • “Greg Keilin is the best resource” • APA Board of Education Grant • Counseling Psychology Graduate Student Assistant • Administrative Assistant Survey of ACCTA Members August 2014 (N=40) )

11. Barriers Encountered in Developing or Maintaining your Internship ProgramPerspectives from ACCTA Members • Minimal Contribution from Staff • Insufficient Time/Unclear about how much time to ask for • Lack of Staff Investment in Data Collection • Lack of Director Support for TD Involvement in Professional Organizations • Coordinating with Human Resources • Overwhelmed by the Accreditation Process/Frustrated with the Self-Study Requirements • Funding • Lack of interest from Counseling Center Staff and Administration Survey of ACCTA Members August 2014 (N=40) )

12. Barriers Encountered in Developing or Maintaining your Internship ProgramPerspectives from ACCTA Members Changing the Culture of a Counseling Center • “Done things the same way for decades. Creating systems to support the internship felt, at times, like pushing a boulder up hill.” • “Longer-term staff felt that APA accreditation would impose too many limitations and could not see the benefits.” • “…until they started seeing the writing on the wall about the future of the internship, the quality of our candidates, and the barriers our interns faced in applying for post docs.” Survey of ACCTA Members August 2014 (N=40) )

13. Before APPIC • Being a non-member site • Getting the word out • Phase I • Phase II • Post Match Vacancy Service

14. After APPIC • Marketing your program • Attracting diverse candidates • Increase in applications (hopefully)

15. Difficulty Recruiting Diverse Interns • Based on region • Newness “stigma” • Accreditation requirements from programs

16. Attracting a Diverse Applicant Pool Suggestions from ACCTA Members • Feature Prominently in Promotional Materials (website, brochures, etc.) • Become Active in Professional Organizations (e.g. APA Division 17)  • Regional Sponsorship of Multicultural Conferences • Reach out to APA Minority Fellows • Location is a Factor • Strong Emphasis in Training program (e.g., Outreach/Seminars/Specialty Rotations) • Diverse Staff and Interns already on-site • Involvement of Colleagues in Networking efforts Survey of ACCTA Members August 2014 (N=40) )

17. System for keeping track of diversity in applicant pool • Application readers, TD, track diversity info as they read; may make spreadsheet (most common response; 15) • Pay attention to MC essay, how much diversity applicant has worked with, letters of ref that mention diversity ACCTA 2013 Membership Survey

18. ACCTA 2013 Membership SurveyIntern Selection 2013 2012 2011 2010 2009 • 98.25 applicants 80.4 79.6 76.9 74.6Range: 2 - 187 • 76.58% of 83.2 74.2 75.4 75.6Interviewees were ranked 21.1% have INCREASED the number of applicants they ranked in the last 5 years

19. Meeting the Applicants • On site • Skype • Telephone • Open house

20. ACCTA 2013 Membership SurveyIntern Interviews: % using… Mean number of interviews: 27.3

21. Issues as a TD of Color • Prior to match • During internship year

22. ACCTA 2013 Membership Survey: Racial/Ethnic and Gender Identity of TD’s • American Indian / Alaskan Native: 1.2% • Asian or Asian-American: 4.9% • Black or African-American: 7.3% • Hispanic / Latino(a): 11% • Native Hawaiian or Pacific Islander: 0% • White: 81.7% • Female: 75.6% • Male: 24.4% • Transgender or other: 0%

23. ACCTA 2013 Membership Survey: Diversity in selection committee • 50.7% are intentional about making the selection committee diverse • 30.4% have a diverse selection committee by chance ************************** • 17.4% do not have adequate staff diversity to have a diverse selection committee • 1.4% do not have a diverse selection committee because they prioritize staff experience or other factors in composing their committee

24. Finding Funding Outside of the University • APA Education Directorate Grant • Other grant sources?

25. Self-Study Issues • Consultant • Release time? • Managing stress

26. Maintaining Your Sanity • Self care • Negotiating time for your new responsibilities • 54.8% get release time to review apps

27. ACCTA WisdomWhat I know now that I wish I knew then….. “Not every staff applicant who says that they're interested in training is actually interested in providing primary supervision. I wish I had been better at figuring out ways to assess who is actually ready and interested to provide supervision during the interview process of new staff.” Survey of ACCTA Members August 2014

28. ACCTA WisdomWhat I know now that I wish I knew then….. “Don't take a trainee whom you're on the fence about!” Survey of ACCTA Members August 2014

29. ACCTA WisdomWhat I know now that I wish I knew then….. “You need an administrative assistant to keep everything organized.” Survey of ACCTA Members August 2014

30. ACCTA WisdomWhat I know now that I wish I knew then….. “The process is constantly evolving, so don't get caught up too much in the details. They will change.” Survey of ACCTA Members August 2014

31. ACCTA WisdomWhat I know now that I wish I knew then….. “How long and how much time the accreditation process would take. Even though many said 2 years, I didn't believe it.” Survey of ACCTA Members August 2014

32. ACCTA WisdomWhat I know now that I wish I knew then….. “How much support, help, and guidance I could have gotten from ACCTA. It truly is an amazing organization.” Survey of ACCTA Members August 2014

33. ACCTA WisdomWhat I know now that I wish I knew then….. “I would have started working with a consultant much earlier.” Survey of ACCTA Members August 2014

34. ACCTA WisdomWhat I know now that I wish I knew then….. “Everything takes much longer than you think it will. Regardless of all the planning and preparing you will never feel quite ready." Survey of ACCTA Members August 2014

35. ACCTA WisdomWhat I know now that I wish I knew then….. “You cannot do everything at once. . . It takes time to develop a program and to continue to improve it. . .” Survey of ACCTA Members August 2014

36. ACCTA WisdomWhat I know now that I wish I knew then….. “Everything would work out and be okay.” Survey of ACCTA Members August 2014

37. ACCTA WisdomWhat I know now that I wish I knew then….. “Being a training director has much more to do with paperwork and answering emails than it has to do with supervision or clinical training. This is an administrative position, not a clinical supervision position.” Survey of ACCTA Members August 2014

38. ACCTA WisdomWhat I know now that I wish I knew then….. “How important it is to recognize, applaud, thank, appreciate, etc., administration, director, assistants, staff, family, friends and everyone else around you in this process. You are working hard on something that you are passionate about and that you understand the benefit of...they are likely not passionate about it, nor do they "get it" in the same way you do but they are working hard too and will take pride in the result eventually.” Survey of ACCTA Members August 2014

39. Thank You