SPRING 2014 HIGH SCHOOL TESTING WORKSHOP

1. SPRING 2014 HIGH SCHOOL TESTING WORKSHOP AIMS & Stanford 10 Presentedby: Cindy Hurley 225-5418

2. Key Responsibilities of Site Test Coordinator • Reading and following responsibilities detailed in Test Coordinator manual up through page ---pg. 11 • Establishing test security procedures • Correct administration of testing and providing training for all test administrators and proctors a • Organizing, distributing, and collecting all test materials • Set-up a test check-out and check-in procedure • Keeping Cindy Hurley apprised of any testing issues that arise

3. Critical Dates • AIMS Test Delivery to Warehouse Feb. 3 - 6 • AIMS Test Delivery to Sites Feb. 10 or 11 • Short Order Window Closes Feb. 12 noon. • AIMS Writing Feb. 24 • AIMS Reading Feb. 25 • AIMS Writing Make-up Mar. 3 • AIMS Reading Make-up Mar. 4 • AIMS Check-In (Email for Appt.) Mar. 5 - 7

4. Critical Dates • AIMS Test Delivery to Warehouse Mar. 17 – 21 • AIMS Delivery to Sites Mar. 24 - 27 • Short Order Window Closes Mar. 28 10:00 A.M. • AIMS Math Apr. 8 • AIMS Science Apr. 9 * • Stanford 10 (any two days) Apr. 7-11 • AIMS Math Make-up Apr. 15 • AIMS Check-In (Email for Appt.) Apr. 16 -21 * Note: No early out Wednesday – Full Day due to 2nd – 8th testing

5. Cohorts Use the cohort, not the grade, to determine if a student is eligible to test for AIMS

6. HS Students to be AIMS Tested

7. HS Students to be AIMS Tested Not required to pass the science test in order to graduate from high school

8. Stanford 10 Stanford 10 is given on any one or two days (school decision) from April 7 – 11

9. Other Students Who May Test • Home School • Private School • Completer Students Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-#### Need to mark the not enrolled bubble on back of answer document It is the responsibility of the school to send student reports or notify parents of the not enrolled student

10. AIMS HS Test Window

11. AIMS HS Test Window

12. Stanford 10 Test Window Grade 9 is to be administered in 1 or 2 days within the test window

13. Regular Test Date Vs. Make-up • Students and parents need to understand there is ONE test date • Make-up day is not an optional test day… it is a day for someone who truly was sick or had an emergency • Do no advertise the make-up dates and push for everyone to test on the 1st testing date • Have a sign-up list for those wanting to test for meet-to-exceed (they will have priority over students who did not sign-up)

14. Can only be used for the Make-Up Test Dates for Writing, Reading, and Mathematics As soon as you know how many make-ups you will need, email Cindy with your counts. No guessing! T-forms can not be ordered from Pearson … we have what we have

15. Test Security

16. Test Security Agreement • Anyone handling the AIMS tests in any way must sign the security agreement • Security Agreements are kept on file at the school site for 6 years • The Principal’s copy is the only one that is returned to Cindy during check-in of materials

17. Test Security • Test coordinators are responsible for a complete inventory of all test materials upon receipt of test materials and throughout the testing process • Test materials must be kept in locked storage which is only accessible by a few key people(classroom is not okay) • Test administrators must return materials daily to site test coordinator and must sign test materials in and out • Alltest materials must be returnedto testing warehouse after completion of testing

18. Important Manuals to Read Test Coordinators and Test Administrators are responsible for reading the Test Accommodations Guidelines for 2013-14, AIMS Test Administration Directions, and Stanford 10 Test Administration Directions

19. Holistic Writing Rubric & AIMS Math Reference Posters Visual Aids Allowed All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely

20. Authorized Resources to be Available • Dictionaries and thesauri must be available for the prompt section only of the AIMS Writing tests • These resources are not permitted during any other testing session • Translation dictionaries must be available for ELLs and FEP year 1and 2

21. Unacceptable Resources • Unacceptable resources include: calculators, electronic tablets, cell phones, and portable music devices • Test Administrators who observe students using an unacceptable resources are to remove the device, but allow student to continue to test • After testing and prior to student leaving testing room, investigate situation and notify Cindy if it appears a serious breach of protocol occurred

22. Scratch Paper • Scratch paper is not allowed with AIMS • Scratch paper is allowed with Stanford 10

23. Test Administration Schedules • Each site must set up a testing schedule for each regular day of testing…testing blocks must provide adequate time so students do not feel rushed • During the AIMS testing dates, AIMS testing is the priority • All AIMS tests and Stanford 10 tests are untimed • Students must be allowed to finish testing even if the scheduled time for the test has elapsed • Be sure to have a back-up plan for where student who need more time to finish • Follow ‘Test Administration Directions’ for stretch breaks and significant breaks

24. Leaving Classroom

25. Each Test Day Test Administrator needs to count number of test books and answer documents received. Test Coordinator should verify number of test books and answer documents that have been returned Secure Room

26. Prior to Testing • Determine suitability of each testing room • Verify rooms are a comfortable and distraction-free environment • Verify that all visual aids displayed in the testing room that could assist students have been removed or completely covered • Verify acceptable resources are available 26

27. Day of Testing • Students must sign-in prior to testing and sign-out when test has been collected • Verify that backpacks and unnecessary materials, including cell phones, are stored appropriately before testing • Make sure testing protocol is followed at all times • Make sure that appropriate accommodations are provided to students who are allowed them 24

28. After Testing, Test Administrators Need to Check That: Found on Pg. 42 of Test Administration Directions

29. Sign-In and Sign-Out Sheets • Keep all student sign-in/out sheets until return of scores and students scores have been confirmed • These sign-in/out sheets are often referred to when score issues arise

30. Whenever possible, the disruptive or misbehaving student should be moved to another location • Students must be allowed to continue to test • Incident Report must be submitted to ADE for any cheating incident Disruptive Students

31. Student Conduct Students who engage in behavior not consistent with acceptable testing protocol should be subject to established school disciplinary procedures after completion of testing • Disrupt testing • Refuse to participate • Cheat • Use an electronic device 31

32. Students Who Need Extra Time • Students must be allowed extra time if needed • Students should be escorted to the room designated for extended time • Students may not go to lunch – their lunch is to be brought to the designated room • Student should remain in the secure testing environment and resume testing after they have eaten

33. Accommodations All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for 2013-2014

34. Universal Accommodations • Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document • May be offered to any student in order to provide a comfortable and distraction-free testing environment

35. See Testing Accommodations Guidelines

36. Standard Accommodations Standard accommodations are available to: • Students with certain injuries • English Language Learners • FEP Year 1 and Year 2 students • Students with an IEP or 504 plan Only accommodations detailed in the Test Guidelines 2013-14 are permissible

37. Recording Accommodations • Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see next slide) • Only mark if actually used • Detailed directions for marking the use of standard accommodations is on pages 46-47 of the Test Administration Directions 37

39. Front of Test Book & Answer Document Student must fill out in own handwriting Student must complete this section

40. Small Blank Box If you choose to number test books and/or answer documents, use this blank box numbering

41. Student Bar Code Labels The content area on the Pre-ID label must match the content area of the answer document.

42. Bubble in Box K for accommodations when appropriate Students with Pre-ID Labels George Hunt Ms Smith Prickley Pear Tumbleweed USD MS George Hunt Ms Smith Prickley Pear MS Tumbleweed USD Do not complete Grade 8

43. Incorrect Pre-ID Labels Hunt, George If error is discovered prior to testing – give student new Answer Document If discovered after testing - see next slide Hunt, George Gracie Hunts Ms Smith Prickley Pear MS Tumbleweed USD Does not match

44. For Incorrect Labeling • DO NOT attempt to remove the label • NEVER EVER black out the label INSTEAD: • Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document

45. Students without Pre-ID Labels George Hunt Ms Smith Prickley Pear MS Tumbleweed USD If no label, leave this area blank and an adult must fill in grid on back…name on front and back must match!

46. As Students Finish Testing • They should raise their hand • Verify they have filled out their name in their own handwriting on the front • Verify they started their final writing response on Page 2 • They must sign that they have turned in their tests

47. As Students Finish Testing • Students are to remain quiet until the end of the testing session • Students may read or do class work silently while waiting for the scheduled test session to end • Electronic devices may not be used during this time • Test administrator needs to inspect answer document of proper labeling and gridding

48. Transferring Student Responses • Students who tested using a Braille or large print version of the test must have their responses transferred to a standard answer document by an adult • Students who used any assistive technology must have their responses transferred to a standard answer by an adult Directions on Pgs 48-49 of Test Administration Directions

49. Test Coordinator Site Training Training for Test Administrators and Proctors must include a thorough review of: • Test security procedures • Test administration procedures • Correct use of testing accommodations • Procedures for use of Pre-ID labels • Procedures for bubbling of student demographic data and use of standard accommodations • Handling unexpected or unusual situations

50. To Ensure Test Validity • Test must be administered exactly as stated in Test Administration Direction • Scripted directions must be read verbatim Active Proctoring • Most errors that cost a student or school a score are avoidable if test administrators actively proctor • Check constantly to make sure students are testing in the correct session and using a pencil (no pen allowed) Standardized Test Administration