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PNP COMPTROLLERSHIP OFFICERS COURSE CLASS 2009-06

Program Review & Analysis. PNP COMPTROLLERSHIP OFFICERS COURSE CLASS 2009-06. By PSSUPT VIRGIL F BOMBITA Chief, Foreign Liaison Division Directorate for Intelligence PHILIPPINE NATIONAL POLICE September 14, 2009 Quezon City. DISCUSSION OUTLINE. Learning Objectives PRA Overview

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PNP COMPTROLLERSHIP OFFICERS COURSE CLASS 2009-06

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  1. Program Review & Analysis PNP COMPTROLLERSHIP OFFICERS COURSE CLASS 2009-06 By PSSUPT VIRGIL F BOMBITA Chief, Foreign Liaison Division Directorate for Intelligence PHILIPPINE NATIONAL POLICE September 14, 2009 Quezon City

  2. DISCUSSION OUTLINE • Learning Objectives • PRA Overview • Definition of Terms • PNP Budget Program and Structure • Revised PRA Format • Sample of PPA Outputs by Functional Areas • Student Groupings • Lesson Requirements

  3. LEARNING OBJECTIVES At the end of the lesson, the participants shall be able to: • Familiarize and understand the meaning of significant terms usually encountered in the preparation of the PRA • Prepare and present a sample case of PRA • Submit a documented PRA after the presentation

  4. PRA OVERVIEW The Comptroller provides a functionally integrated, independent and continuing review and analysis of all activities of a Command. This review and analysis measures and examines the quantity and the quality of outputs in relation to the Command’s objectives and the consumption of resources. It identifies deviations from the plan and wherever possible, pinpoints the probable course of deviation.

  5. PROGRAM REVIEW AND ANALYSIS is an invaluable source of information for both the Directors of the different Police Regional Offices and National Support Units as well as for the decision makers in the higher headquarters. It provides a complete picture of how the resources were utilized in the accomplishment of the approved objectives and program. It is the unit’s way of reviewing its performance and/or cost-effectiveness of the approved programs based on the authorized operating plan and budget, and the accomplishments of the unit or office for a given period of time.

  6. References on the preparation & documentation of PRA: • 1. Authorized Operating Plan and Budget; and • 2. Documented Accomplishment • 1. DOCUMENTED PRA – summary of accomplishment report of a particular unit/office • 2. MANUSCRIPT – for oral presentation and shall be the condensation of the documented PRA PRA is composed of two (2) parts:

  7. DEFINITION OF TERMS

  8. DEFINITION OF TERMS APPROPRIATION APPROPRIATION – a legislative authorization to incur expenditure obligations for a specific purpose. BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  9. DEFINITION OF TERMS APPROPRIATION BUDGET – refers to the plan adopted for the expenditures of a government unit over a period of time and for the means of financing these expenditures. BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  10. DEFINITION OF TERMS APPROPRIATION • RESOURCES • Human • Financial • Logistical • Capital Outlay BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  11. DEFINITION OF TERMS PERSONAL SERVICES (PS) – include basic pay, all authorized allowances, bonuses, cash gifts, incentives and other personnel benefits of officials and employees of the government. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  12. DEFINITION OF TERMS MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE) – include expenses necessary for the regular operations of an agency like, among others, traveling expenses, training and seminar expenses, water, electricity, supplies expense, maintenance of property, plant and equipment, and other maintenance and operating expenses. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  13. DEFINITION OF TERMS CAPITAL OUTLAYS– budget or appropriations intended for the purchase of equipment, construction of buildings/ structures, land acquisition and the land improvement outlay and information technology. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  14. DEFINITION OF TERMS APPROPRIATION TRUST RECEIPTS– shall include, but not limited to, income derived from the PNP operations and statutory/ regulatory functions. BUDGET RESOURCES PERSONAL SERVICES (PS) MAINTENANCE AND OTHER OPERATING EXPENSES CAPITAL OUTLAYS TRUST RECEIPTS Other Definitions

  15. DEFINITION OF TERMS PROGRAM PROGRAM– a homogenous group of activities necessary for the performance of a major purpose for which a government agency is established and that which is necessary for the basic maintenance of the agency’s administrative operations. PROJECT ACTIVITY OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  16. DEFINITION OF TERMS PROGRAM PROJECT PROJECT – is a subdivision of a program in terms of principal function, activities of principal function, activities or other classification, which describes the work to be done. ACTIVITY OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  17. DEFINITION OF TERMS PROGRAM PROJECT ACTIVITY ACTIVITY – a work that contributes to the implementation of a program, sub-program or project. OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  18. DEFINITION OF TERMS PROGRAM PROJECT ACTIVITY OPB OPB– Operating Plan and Budget NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  19. DEFINITION OF TERMS PROGRAM PROJECT ACTIVITY OPB NWA– Networking Appropriation NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  20. DEFINITION OF TERMS PROGRAM PROJECT ACTIVITY REVIEW OF RESOURCES – resources made available to support the PPAs of the office/unit. OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  21. DEFINITION OF TERMS P/P/As OUTPUTS BY FUNCTIONAL AREAS – is the statistical presentation of the output-volume of the Programs/Projects/Activities (PPAs) as specifically supported by the output specifications, the target universe and the actual performance. PROGRAM PROJECT ACTIVITY OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  22. DEFINITION OF TERMS PROGRAM PROJECT ACTIVITY FIXED EXPENDITURES – the expenditure on light, water and telephone. OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  23. DEFINITION OF TERMS PROGRAM PROJECT ASSESSMENT OF PERFORMANCE – an analysis of the input of resources in relation to the actual output of performance of the respective PPAs. ACTIVITY OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES ASSESSMENT OF PERFORMANCE

  24. PNP BUDGET PROGRAM AND STRUCTURE

  25. PNP BUDGET PROGRAM AND STRUCTURE • The current budget structure of the PNP as reflected in the General Appropriations Act consists of four (4) major budgetary programs and thirteen (13) projects as follows: • General Management and Supervision • Support to Operations • Operations • Capital Outlay Program

  26. PNP BUDGET PROGRAM AND STRUCTURE • 1. General Management and Supervision •  Personnel and Records Management • Fiscal Management Services • Human Resource and Doctrine Development

  27. PNP BUDGET PROGRAM AND STRUCTURE • 2. Support to Operations •  Materiel Development • Health Services • Logistical Services

  28. PNP BUDGET PROGRAM AND STRUCTURE • 3. Operations • Operations Services • Intelligence Services • Police Relations Services • Investigation Services

  29. PNP BUDGET PROGRAM AND STRUCTURE • 4. Capital Outlay Program • Land and Land Improvements Outlay • Building and Structures Outlay • Furniture, Fixtures, Equipment and • Books Outlay

  30. REVISED PRA FORMAT

  31. REVISED PRA FORMAT I. EXECUTIVE SUMMARY The Executive Summary shall contain an overview of the accomplishment and short comings of the unit/office given its general and specific objectives and considering the resources made available. II. MISSION AND FUNCTIONS A. Mission B. Functions

  32. REVISED PRA FORMAT III. OBJECTIVES A. Broad Objectives B. Specific Objectives The specific objectives shall be in accordance with the specific program/projects and activities (PPAs) by functional areas.

  33. REVISED PRA FORMAT IV. REVIEW OF RESOURCES Present the resources made available to support the PPAs of the office/unit. Reflect the comparative data between programmed (Approved Networking Appropriations) vs Actual Releases. A. FINANCIAL RESOURCES

  34. REVISED PRA FORMAT

  35. REVISED PRA FORMAT

  36. REVISED PRA FORMAT

  37. REVISED PRA FORMAT

  38. REVISED PRA FORMAT

  39. REVISED PRA FORMAT VIII. PROBLEMS A. Manpower B. Finance C. Equipment/Logistics D. Operations E. Other matters IX. PLANS X. CONCLUSION – a wrap-up of the presentation made with the recommended solutions to the problems presented, if any, and purposes to improve/enhance performance.

  40. SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

  41. SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

  42. SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

  43. STUDENT GROUPINGS

  44. Group #1 PSSUPT ANDUYAN PSUPT MANALAD PSUPT MUKARAM PSUPT BAYACSAN PSUPT DUENAS PSUPT ESTRADA PSUPT MARBIL PSUPT IGLESIA GROUPINGS • Group #2 • PSSUPT BARACEROS • PSUPT COLLO • PSUPT DANOLI • PSUPT ROYALES • PSUPT TUANO • PCINSP SACULLES • PCINSP SANTOS • JCINSP MONTAUS • Group #4 • PSSUPT DIVINA • PSUPT OCDEN • PSUPT MACARAEG • PSUPT CHUA • PSUPT CIPRIANO • PSUPT BACCAY • PSUPT BAUSA • Group #3 • PSSUPT DIMANDAL • PSUPT AGUILAR • PSUPT OBON • PSUPT PADILLA • PSUPT DELA CRUZ • PSUPT DEPRA • PCINSP DE CHAVEZ

  45. Group #5 PSSUPT GUMBAN PSUPT PAGTALUNAN PSUPT ABOGADA PSUPT FAJARDO PSUPT PARTOSA PSUPT TATOY PSUPT RABAYA GROUPINGS • Group #6 • PSSUPT MONDEJAR • PSUPT ADANGLAO • PSUPT LOPEZ • PSUPT ABERIN • PSUPT GABALUNOS • PSUPT NAVARRO • PSUPT SEGUN • PSUPT URRIQUIA • Group #8 • PSSUPT SORIANO • PSUPT FRANCISCO • PSUPT PARAS • PSUPT CAMBAY • PSUPT GOHEL • PSUPT VINLUAN • PSUPT AGNILA • Group #7 • PSSUPT REGIS • PSUPT CALIXTO • PSUPT MAGNO • PSUPT CAMARAO • PSUPT CLARITO • PSUPT RODRIGUEZ • PSUPT SANDOVAL • PSUPT SIMON

  46. 3 hrs research and preparation of PRA30 minutes group presentationsubmission of report after presentation REQUIREMENT: Prepare and present a sample case of PRA based on the given and researched data. MECHANICS:

  47. PRO Cordillera Administrative Region

  48. FINANCE SERVICE

  49. CIVIL SECURITY GROUP

  50. DIRECTORATE FOR INTELLIGENCE

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