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Academic Business Officers Group Annual Conference Break Out Session

Academic Business Officers Group Annual Conference Break Out Session. Budget Planning & Management Challenges Kathleen A. Jefferds, Budget Director UC Merced. A Heartfelt Thank you .

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Academic Business Officers Group Annual Conference Break Out Session

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  1. Academic Business Officers Group Annual ConferenceBreak Out Session Budget Planning & Management Challenges Kathleen A. Jefferds, Budget Director UC Merced

  2. A Heartfelt Thank you • UC Merced appreciates the help and support of fellow campuses and the continued support of the Office of the President • Considering the serious and sustained budgets cuts to other campuses this is remarkable

  3. Come See What Has Been Built • An oasis seems to rise up within pasture lands • Listen to the languages spoken • Clap as the new students file across the bridge on Scholar’s Lane for Convocation • Watch as the graduating class begins its processional through the Beginnings Sculpture

  4. Changes in Planning Conditions 1960’s To the Present • New Funding Requisites and New Funding Imperatives • Regulatory Requirements • Infrastructure, Technology • Construction Costs and Code Compliance

  5. Resource Challenges • Faculty Recruitment and Start-up Packages • Temporary Academic Staffing Needs (Lecturers, Teaching Assistants, and Course Support) • Academic Success Programs for Students • Graduate Student Support • Staffing Levels • New Leases for Off Campus Space • Unfunded mandates, such as UCRP Employer Contribution

  6. Actions to Mitigate Shortfalls While Meeting Growth Challenges • Slowed Faculty Recruitments; Use Open Provisions to Fund Temporary Academic Staffing Needs • Constrained Number of Courses Offered • Reduced Service Levels • Staffing Recruitments Delayed(2009-10 No New Positions Allocated on SGFs) • Delayed Major Equipment Purchases • S/E Budgets Reduced 25% Permanently • No New State Funding allocated in 2009-10 • Sweep Year End balances

  7. Increase Resources and Efficiencies • Developing Additional Income Streams • Course Fees Where Appropriate • Summer Session Funding for Deans • Support Faculty in Efforts to Garner Extramural Funding • University Community • Sustainability Efforts • Public and Private Partnerships

  8. 2012-13 Budget Planning and Allocations Process • Six Strategic Funding Priorities • Expanded Budget Committee • Ranking Proposals into 3 Tiered Groups • Transparency

  9. Resource Management Strategies Now and Going Forward • Role of the Budget Office • Foster Communication with Schools and Units • Serve and Support Academics and Research • Identify Reasonable Recharge, Cost Recovery • Data - Data - Data • Reports - Reports – Reports • A Wide Range of Tools

  10. UC Business Officers Need to be Able to Work Magic

  11. UC Business Officers Need to Have a Crystal Ball In Their Offices

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