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Data Reporting for Program Directors

Data Reporting for Program Directors. Marilyn McGrath Colorado Dept of Education Office of Community Partners. January 9, 2013. Grant Directors. Complete monthly attendance Complete grant and site profile data Comply with grant requirements Provide a high quality program

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Data Reporting for Program Directors

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  1. Data Reporting for Program Directors Marilyn McGrath Colorado Dept of Education Office of Community Partners January 9, 2013

  2. Grant Directors Complete monthly attendance Complete grant and site profile data Comply with grant requirements Provide a high quality program Appropriate allocation of staff, funds, resources and space 2

  3. Instant Information • Student Registration Summary • Selected enrollment and attendance options • Site coordinator name and contact information • Site coordinator last log in date • Site grant information 3

  4. Monthly Attendance Completion • Check attendance entries for each of your sites for completion • Attendance due monthly by the 10th of the following month • Tips for checking attendance • Submit attendance • Attendance completed box • Site Calendar • Helpful Report – Attendance Status by Month 4

  5. Education Programs • We report on the following federal education programs to the US Dept of Education thru the 21st CCLC grant • Bilingual • English Language learners/Limited English proficiency • Gifted and Talented • Special Education 5

  6. Data Upload Preparation • Grant Profile information should be complete • Things to check – at Grantee level • Grant objectives are completely entered • All sites for that grant are entered • All partners/providers are entered • All activities are entered • Activities are linked to the appropriate objectives 6

  7. Data Upload Preparation • Site Profiles should be complete • Things to check at Grantee level - Edit Site page • Semester dates are complete and correct • Site hours are complete and correct • Prior Programs information is completed 7

  8. Data Upload Preparation • Site set up should be complete • Things to check at Site Level – Log onto Site • All Staff entries completed • All site specific service provider/partners entered • Staff and/or provider linked to each session 8

  9. Data Upload Preparation • Set up TCAP tests for your sites • Spring 2012 is your cross year test or pre-test • Spring 2013 is your current year test or post-test 9

  10. The 2013-14 Reporting Period • Migration of grant profiles and students • Projected for last two weeks of May, 2013. • Current students will roll up one grade • Enrollment and attendance options changed or re-confirmed • Access to both databases 10

  11. Analyzing your Program What reports are you using now? How Are you Using EZReports to evaluate the success of your program? 11

  12. Checking Your Program • You can use reports to: • Verify that you are offering the required number of programming hours per week • Your sessions are well-attended • You have sufficient attendance to justify the number of staff • Your student sessions are not scheduled during the regular school day • Verify hours of adult/family programming you are offering 12

  13. Helpful Reports • Reports – Attendance • Summary by Site • Status by Week and by Month • Student Attendance by Provider • Participants by Site • Average Daily Attendance by Week • Reports – Other • Grantee Summary Information 13

  14. EZReports Questions? Send via the Report Problem button online Email to coezhelp@gmail.com 14

  15. Evaluation Please click on the link below to complete an evaluation of this webinar: https://www.surveymonkey.com/s/V95QBM2 Thank you for your time and attention 15

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