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Lake Washington Rowing Club 2013 Annual Meeting

Lake Washington Rowing Club 2013 Annual Meeting. January 27, 2013 With post- meeting updates to slides 22 and 24. Agenda . 2012 in Review 2013 Goals 2013 Work Plan 2013 Budget Elections. 2012 in Review. Martha’s Moms in Opening Day. Evening League stars in Museum of Flight Commercial.

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Lake Washington Rowing Club 2013 Annual Meeting

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  1. Lake Washington Rowing Club2013 Annual Meeting January 27, 2013 With post- meeting updates to slides 22 and 24

  2. Agenda • 2012 in Review • 2013 Goals • 2013 Work Plan • 2013 Budget • Elections

  3. 2012 in Review Martha’s Moms in Opening Day Evening League stars in Museum of Flight Commercial Summer Camp rowers Learn to Row 2 Thanks to Susan Kinne and Sow’s Ear Boatworks for keeping the boats afloat, Dale Peschel for a never-ending supply of clean towels, and all of the volunteer coaches and coxswains, and rowers!

  4. Frank Cunningham turns 90 and is honored in Senate Resolution 8675 Thanks to Dennis Williams for making SR 8675 happen and to Frank for everything he has done for LWRC!

  5. LWRC Website gets a Makeover Thanks to Sally Thompson who led this effort, and Susan Andrade who restored LWRC’s traditional logo!

  6. Goodbye blackberries Thanks to Jim Roe, KC Dietz, and the rest of the Grounds Beautification Committee! From The Seattle Times 1-20-13: “RAVETo the Lake Washington Rowing Club volunteers who worked incredibly hard over the past year to help restore the north Lake Union shoreline, removing invasive blackberry bushes and replanting the area. It’s a vast improvement, thanks so much!”

  7. Head of the Troll was fun for all Thanks to Hugh Lade and other volunteers for this great club event!

  8. 1stOktoberFest • Thanks to Kelly Lockhart and Natalie Luke for putting on an amazing event!

  9. Head of the Lake was a Huge Success! Thanks to Rachel Alexander, Jen Rucier, and the many committee chairs and volunteers that made the event happen!

  10. Board Room gets a Trophy Case Thanks to Steve Suor, Nelson Miller and John Sack for donating their time and materials!

  11. More 2012 Accomplishments • Jen Rucier and Chris Martin set up for change over to Mind Body On-line. • All memberships and other transactions to be handled through the web • ACH will be phased out • Improved financial systems significantly. • Hired bookkeeper, renegotiated debt. • Raised $30,000 from current board for boathouse enhancements. • New bay doors, enhanced workout area coming next month.

  12. Money Unrestricted cash as of Dec. 31: $18,407 Loan balances down $21,800 from 2011 year end

  13. Thanks to all Volunteers! • LWRC members kept the club operating in 2012 with more than 2000 volunteer hours • Cleaning and maintaining boathouses, equipment, and landscape • Coaching and helping with Experience Rowing, Learn to Row, Summer Rowing Race Camp, and Sunday sculling • Conducting the Head of the Lake Regatta and other events • Updating the website, marketing the club, and general operations assistance • We had numerous “super volunteers” – people who donated more than 30 hours of time Keep up the good work in 2013*! * Volunteering returns to the honor system - no more tracking, just do it!

  14. Volunteers of the Year • Sally Thompson – website makeover • After years of meetings and various committees attempting to do a make-over for our website, Sally is the one who finally got it accomplished.  As part of the Marketing Committee, she worked with several other club members, all of whom gave valuable time and energy to the process.  But, without Sally’s willingness to bite off the large task of getting input and direction from many individuals, setting up the beta-site, transferring the information from the old site to the new, and launching our new site, we would more than likely still be talking about what could be rather than realizing what is. • Susan Andrade – artist extraordinaire • Susan has done a remarkable job in remaking the Club's logo, painting Frank's Picture as the Troll on the lake wall, the Certificates , Poster and T-shirt art for the Head of the Troll Race, and a number of other little art projects around the Clubhouse.   

  15. 2013 Goals • Increase membership by 15% - 30 net new members. Retain existing members. • Hire a head coach • Solidify rowing programming to meet needs of members • Implement regular social programming. • e.g., movies, speakers, work out nights, post-race season party. • Refine long range financial plan

  16. 2013 Work Plan • Update club by-laws - structure board to meet goals: • Replace “captain” positions with head coach • Add development expertise • Add marketing expertise • Ensure continuity by creating position of “Past President”

  17. 2013 Work Plan (cont) • Develop scenarios and financial models for land purchase • Refine long range facility budget – roof replacement, HVAC replacement, elevator overhaul • Evaluate options for addition of space for excellent work out facility • Evaluate staffing levels to ensure best value for club.

  18. LWRC 2013 Budget Overview • Budget Philosophy • Significant Changes for 2013 • 2013 Coaching Fees • 2013 Dues Structure • History of Dues • 2013 Storage Fees • 2013 Budget vs 2012

  19. Budget Philosophy • One Club – Many Programs • Transparency of costs • Add value to membership • Comparable to other clubs • Long term club stability • Bring in new members • Protect club from a liability perspective

  20. Significant Changes for 2013 • Flat coaching fee covers all programs • Add Head Coach • New on-line payment/reservation system • Boat caddies for summer months • Facility upgrades – funded by donations • New bay doors • New cubbies and coffee service downstairs • Improved fitness area • Small lockers available for rental

  21. 2013 Coaching Fees • $540 annual fee billed at $45.00/mo covers all coaching, entry fees, and trailers to major regattas. • Can row in any program from learn to row and sculling to the mixed masters and evening leagues. • Creates a ladder for members to participate in different or multiple programs.

  22. 2013 Dues Structure • Dues increase of 15%- first inc. since 2009 and tracks CPI • Effective increase of only 7% due to reduction in taxable portion • Single Member Dues $745.66 + $17.26 tax ($63.58/mo) • Family Dues $1118.49 + $25.89 ($95.37/mo) • Inactive/Social Dues $69.00 24.37% of regular and family dues are taxable based on overall club usage of equipment Membership dues are not tax deductible

  23. History of Dues/CPI

  24. 2013 Storage Fees • 1X $395 or $300 non-accessible • 2X $495or $400 non-accessible • 4X $700 • 8X $900 • 1X at Garfield boathouse $200 • 2x at Garfield boathouse $300

  25. 2013 Budget vs 2012 (1 of 3)

  26. 2013 Budget vs 2012 (2 of 3)

  27. 2013 Budget vs 2012 (3 of 3)

  28. Elections • Dues (not including tax*) • Single Member Dues $745.66 ($63.58/mo) • Family Dues $1118.49 ($95.37/mo) • Inactive/Social Dues $69.00 • Storage Fees (info only, not subject to membership vote) • 1X $395 or $300 non-accessible • 2X $495 or $400 non-accessible • 4X $700 • 8X $900 • Officers • Chris Martin - Pres- 1 year term • John Sack - Vice Pres - 2 year term • Marilynn Goo- co secretary - 2 year term • Alex Parkman - co-captain - 2 year term * Sales tax is based on equipment usage and is recomputed each year. Will be approximately 7%.

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