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Accessible Presentations Made Easy

Accessible Presentations Made Easy. This is a short tutorial for creating an accessible text version of your presentation in PowerPoint using the “Outline” feature. Why bother?. Outlining helps organize your content and makes for clearer presentations.

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Accessible Presentations Made Easy

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  1. Accessible PresentationsMade Easy

  2. This is a short tutorial for creating an accessible text version of your presentation in PowerPoint using the “Outline” feature.

  3. Why bother? • Outlining helps organize your content and makes for clearer presentations. • It creates a text alternative for those who don’t have or can’t use PowerPoint • Some Web users are still on slow connections and cannot download large ppt files • Text files are accessible to people with vision and motor impairments; PowerPoint is not.

  4. Here’s how

  5. 1. Open the Outline tab in the left-hand column

  6. 2. Type in some text. It will appear as a headline on the corresponding slide.

  7. 3. Hit “enter” to start the next slide.

  8. 4. To add text to the body of a slide, hit “CTRL+enter” • That creates a bullet point • Additional “enter” actions add bullets

  9. 5. Continue to outline your presentation in this manner

  10. 6. When you’re done, you can go back and • Format text with fonts, colors, etc. • Add shapes • Add graphics • Etc.

  11. You may also wish to use the “notes” panel • To add narration that will play in synch with the slides • To add explanatory or footnote text

  12. When you’re all done • Highlight all the text in the outline panel • Copy the text to the clipboard (CTRL-C) • Create a new file in any word processing program • Paste in the text (CTRL-V) • Save the file in plain text (.txt) format.

  13. Congratulations! • You’ve just created an accessible version of your PowerPoint presentation! The Sea Grant Webmaster can now easily convert it for use on the Web.

  14. For more information • See a text version of this presentation at: http://seagrant.oregonstate.edu/inhouse/documents/accessible_presentations.html • For more information about technology accessibility, visit:http://oregonstate.edu/accessibility/ • Read about Oregon Sea Grant’s Web access policies at:http://seagrant.oregonstate.edu/inhouse/technology_access.html

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