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Disaster Preparedness Guide for School Libraries

Learn how to catalog, insure, back up, and rebuild a library collection after a disaster. Discover tips, resources, and survival strategies for school librarians.

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Disaster Preparedness Guide for School Libraries

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  1. The Phone Call You Don’t Want to Get! LeeAnna Mills, NBCT Northside Middle School

  2. Disasters Everywhere!

  3. April 6, 2010 April 6, 2011

  4. Be Aware and Prepare • Catalog Everything! • If you have many items not in catalog, I would scan ISBN numbers into simple Excel Spreadsheet. • Equipment/Technology – Even simple records will do, be sure to include the following: • Title, Make(Brand), Model #, Serial #, date of purchase, funds used to purchase

  5. Insurance • Find out what kind of insurance your school has for the library. • RVC- Replacement Cost Value- best to have but more expensive and hard to get for older schools • ACV- Actual Cost Value, this means you will get dollar amount of what item cost less depreciation

  6. Tips • Submit your collection periodically to vendors(free) for analysis. Provides an offsite record of your collection. (Follett-Titlewave, Burrows Library Service, etc.) • Back up collection regularly and have an off-site copy • Back up everything you wouldn’t want to lose!

  7. More Tips • Always, always have a wish list or several. One of things you were ready to purchase, one of items that you would like to have and one of things you dream of having. • Have a floor plan of your library, can use Excel or Publisher • Take lots of photos these may help you with making lists for replacing items

  8. Few More Tips • Become familiar with your Board’s Selection Policy, you may use it’s guidelines to apply to donations. • Talk to your bookkeeper, see if you can set up separate account for donations that is less restricted • Consider creating wish lists with vendors and or local book stores( B & N, Books-A-Million, etc.)

  9. Oh No, What Now?

  10. Observations • You will be overwhelmed – learn to break jobs down • People want to help and are very generous! • Make notes of those who want to help and kind of help offered, financial & physical • Be sure to send Thank You notes • Think about collaboration possibilities • Think ahead about publicity opportunities

  11. Stages of Grief • Shock & Denial • Pain & Guilt • Anger & Bargaining • Depression • Upward Turn • Reconstruction • Acceptance & Hope

  12. Get Ready and Wait! • Know that nothing will happen quickly! • Process = Damage Assessment →Letting Bids=Contractors come and see →Accepting Bids→ Demolition →Reconstruction • Reporting losses and locating replacements

  13. Rebuilding

  14. Survival Tips • Communicate, Communicate, Communicate! • Clarify with administrators what do they feel should be top priority • Take care of yourself! • Be ready to accept help • Know where to look for help- • Professional Organizations • Disaster Relief Grants • Vendors • Arrange to have storage space available

  15. Support and Help • Be a part of your professional organizations-ASLA, ALLA, AASL and ALA • They will be excellent sources for grants as well • Check with your Public Library! • Be sure to get input from your Faculty and Students

  16. NMS Library is Back!

  17. Resources • TCSS Selection Policy-http://www.tcboe.info/policy/IFBD-R.htm • Grant Resources: • http://www.alasla.org/ • http://allanet.org/displaycommon.cfm?an=1&subarticlenbr=28 • http://www.ala.org/aasl/aaslawards/beyondwords/disasterrec • Other possible sources: Wal-Mart, Sam’s, Lowe’s, Home Depot, Vendors of library supplies

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