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D-Air Study visit 22 – 23 April 2013, Paris

D-Air Study visit 22 – 23 April 2013, Paris. PR1 & PR2 General financial findings. DOCUMENTS:.

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D-Air Study visit 22 – 23 April 2013, Paris

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  1. D-Air Study visit 22 – 23 April 2013, Paris PR1 & PR2 General financial findings

  2. DOCUMENTS: Project Management & Financial Guide adapted – new version on http://www.dairproject.eu/resources/dair-management-and-financial-guide/Changes: 1. signed FLC documents: copies instead of original versions; 2. contact persons have been added. Guidelines for each reporting period – please read them !!! 1.The PMFG consist more general info, but 2. The guidelines consist of tailor made information for each PR

  3. "External expertise and services"  budget line • Requires special attention from all on reporting procedure – how do you report these costs in your PR; • Read carefully the internal Excel document budget tool - page dedicated to External Expertise for each component – there you have all the activities per partner, per component with amounts which are to be contracted; • ’'Deviations": in case partners foresee External Expertise costs which were not originally planned to carry the project activities, they should inform the LP beforehand in order to get its approval and then”contract&pay" the service. • to avoid un-eligible costs • to smooth the internal financial management of the project • to monitor the flexibility rules (10% , 20%).

  4. "External expertise and services"  List of Expenditures: provide sufficient explanation when filling in the External expertise and services budget line Examples:

  5. Reporting deadlines Please bear in mind the reporting deadlines (1st of September & 1st of March)for receiving the FLC documents; In some cases, delays can be accepted; JTS is always informed about delays and we need its acceptance; We cannot be late each report; so far every report was submitted with delay

  6. Financial overview

  7. Under-spending CP2 – please book hours and spend the budget you have; use properly the time to carry out the corresponding activities • Newsletter (3x); • Thematic events participation (LP/ARC/Swedavia/El Prat); • 3 press releases and press conferences – study visits; • 1 press release and 1 press conference – mid-term event (postponed to PR4); • 1 article

  8. Under-spending CP3 – idem; attention to the External expertise budget line: Activities delayed: study visits reports; methodology implementation plans; RSF organization; “Additional activities”

  9. Thank you for your attention For questions, please do not hesitate to contact me!

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