Healthy Working Lives Bronze Kickstart

1. Healthy Working LivesBronze Kickstart Tuesday 12th February Kippie Lodge

2. Introductions and Housekeeping

3. Aim and Outcomes of the Session

4. Find 3 or 4 people you do not know • Introduce yourself • State one thing you think is good about Healthy Working Lives

5. Background

6. Improving Health in Scotland: The Challenge Workplaces Early Years Communities Teenage Transitions

7. Safe and Healthy Working More than the Sum of the Parts

9. The Business Case • Enhanced reputation as good employer • Raised profile among clients and stakeholders • A healthier and more motivated workforce • Improved productivity • Control insurance costs • Avoid health and safety pitfalls • Contribute to the health of the wider community

10. Award Programme Overview • Three levels – Bronze,Silver,Gold • Core criteria and additional criteria • Health promotion, occupational health and safety, employability, community and healthy environment • Mental Health and Well-being Commendation embedded

11. Health and Safety Checklist

12. Occupational Health & Safety Training- HWL Award –Anne Taylor

14. Employers Liability Compulsory Insurance • Employers Liability Compulsory Insurance – your current annual certificate must be completed and displayed in an area where all staff can see it. HWL Advisor must view or receive a copy of the certificate which must be less than one year old, renewed annually and belong to the organisation concerned Leaflets can be downloaded from: www.hse.gov.uk/pubns/hse40.pdf

15. All employers must have employers’ liability insurance except the following: • Most public organisations including: government departments and agencies, local authorities, police authorities and nationalised industries; health service bodies including National Health Service trusts, health authorities, primary care trusts and Scottish Health Boards; some other organisations which are financed through public funds, such as passenger transport executives and magistrates’ courts committees • If you work for one of these public sector organisations, you can still claim compensation if you are injured at work or become ill as a result of your work and your employer is to blame. Any compensation will be paid directly from public funds. Leaflets can be downloaded from: www.hse.gov.uk/pubns/hse39.pdf

16. Poster - Health and Safety at Work Etc. Act Name of Enforcing Authority i.e. Local Environmental Health or Health and Safety Executive Employment Medical Advisory Service (EMAS) Health and Safety Executive 59 Belford House Edinburgh. EH4 3UE 0131 247 2000 Appointed Health & Safety person Name of Trade Union representatives / groups Can be purchased through HSE Books (£6.38 + vat - Ref: 0717624935)

17. Leaflet HWL Adviser must view completed poster or have evidence that leaflets are given to each employee Leaflets can be sourced from: http://www.hse.gov.uk/pubns/law.pdf Leaflets can be distributed with payslips or at Induction Training

18. Smoking Signs In line with the Smoking, Health and Social Care (Scotland) Act 2005 You must display ‘No Smoking’ signs at the entrance to your premises. Samples of signs can be downloaded from: http://www.clearingtheairscotland.com The adviser must either have seen the statutory No Smoking signs or have evidence that they are displayed in the workplace e.g. photograph

19. Enforcing Authority Registration OSR1 form or F9 OSR1 (notice of employment, office shops or certain railway premises F9 (Notice of factory occupation) Leaflets can be downloaded from: www.hse.gov.uk/forms/notification/osr1.pdf www.hse.gov.uk/forms/notification/f9.pdf HWL Adviser to either see the form, a copy of the form or receive a written statement from the company that they have registered with the appropriate authority.

20. Health & Safety Policy • Written Policy Statement • Organisations Arrangements and responsibilities • Signed and dated Director/ Chief Executive etc. • Adviser has viewed a copy of the current Health and Safety Policy • Policy is signed by a Director / significant other and dated • Individuals with responsibility for Health and safety are named • Statement / evidence of annual Policy review (or sooner if necessary) • If the policy is old i.e. more than a year, there is evidence of review Leaflets can be sourced from: www.hse.gov.uk/pubns/indg259.pdf

22. Access to Competent advice Competence is based on: • Skills • Knowledge • Training • Experience • Understanding of legislative obligations relevant to the organisation • Due diligence • Awareness of limitations Competent Persons can be: • Workers from the organisation with the above referenced attributes • External Consultants / Advisors • Both of the above Adviser has viewed letter of engagement with external consultant OR Name and qualifications of internal appointment OR Supporting documentation on how the organisation has addressed the need for competent advice

23. Employee Consultation Youmust consultstaff onissues that may affect their health and safety at work • Notice Boards • Team Meetings, H&S meetings, Agenda Items, minutes of meetings to staff • Staff Representatives / Trade Union Safety Representatives • Training • Payslip flyers • Team briefs • Tool box talks • Emails www.hse.gov.uk/pubns/indg232.pdf Adviser to view examples of consultation methodology e.g. notice boards, minutes etc OR Methods of consultation outlined in policy of procedure

24. Induction Training on Health and Safety Matters This must include: Fire First Aid Accident Reporting Hazard / Topic specific training for the job and organisation http://www.hsebooks.com – Ref: 0717626032 Organisation to provideevidence of content of training relating to fire, first aid information and accident reporting and Organisation to provide evidence /records of staff training Or Organisation to clearly explain where and how records are stored and where they could be viewed at audit

25. Accident and Incident Reporting Accident Book Written Procedure RIDDOR Over 3 day Major injury Dangerous Occurrence Incident Contact Centre Advisers would need to see a documented accident reporting system OR Written statement of how reporting is carried out plus a copy of a blank accident form or copy cover of current report form booklet

26. The adviser to view information on named persons who carryout risk assessments AND Information on the training or experience of these individuals to perform risk assessments AND Evidence of a process of risk assessment e.g. a sample of a complete risk assessment following the 5 step format AND Documentation on how the findings of assessments are disseminated to staff Risk Assessments • Documentation • Dissemination to staff • Simple sign off sheet • Read and understood http://www.hse.gov.uk/pubns/indg163.pdf

27. Welfare Facilities Toilets Washing facilities Drinking water Environment – adequate ventilation, temp and humidity Adviser has viewed welfarefacilities and considers that they are adequate for the site visited. AND Declaration that facilities are provided for peripatetic workers http://www.hse.gov.uk/pubns/indg244.pdf

28. Core Criterion 1 Address Healthy Working Lives in the Workplace

29. Core Criterion 1a Set up a Working Group

30. Set up a Working Group In your groups please discuss: • In your organisation who should be part of the working group? • How would you go about communicating with the workforce? • How would you plan activities? • How can you ensure sustainability of the group?

31. Core Criterion 1b Identify and Support Staff Roles

32. Core Criterion 1c Plan and Record Staff Training in Health and Safety

33. Core Criterion 2 Assess Safety and Health Needs in the Workplace

34. Core Criterion 2a- Health Needs Assessment • Staff Survey • Sample Survey • Sample Results • Action Plan

35. Core Criterion 2b- Occupational Health and Safety Plan

36. Core Criterion 3 Raise Awareness of Healthy Working Lives

37. Core Criterion 3 Smoking Policy

38. Additional Criterion 1 Healthy Eating Support staff to achieve a healthy diet by raising awareness of and increasing access to healthier options

39. Additional Criterion 1 Healthy Eating (With catering) • provide education / information to staff • Meet the standards within checklist • Support breastfeeding mothers • Register with local authority

40. Additional Criterion 1 Healthy Eating (No Catering) • Eating area • Drinking Water • Support breastfeeding mothers • Promote healthy eating (info or activity) • Improve access to healthy food

41. Additional Criterion 2 Support Staff Attendance

42. Additional Criterion 3 Mentally Healthy Workplaces

43. Mentally Healthy Workplaces In your groups please discuss: • What does being mentally healthy mean to you? • How would you go about raising awareness of mental health and well-being in your organisation? • How would you address stigma and discrimination around mental health in your organisation?

44. Additional Criterion 4 Avoid Accidents in the Workplace

45. Additional Criterion 5 Health and the Environment

46. Questions, Feedback, Evaluation

47. Evaluation Using post-it notes can you please give us some feedback: • What did you like about today’s session? • What didn’t you like about the session? • Is there anything that we could have done differently?