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Mastering Windows Print Services: Configuration and Management Strategies

Explore the essential concepts and configurations of Windows Print Services in this in-depth chapter. Learn about print architecture, the function of print servers, printer drivers, and job file formats like EMF and XPS. This guide covers network sharing, printer permissions, scheduling, and setting up printer pools for optimal resource management. Gain insights into the Print Management Console and deploying printers with Group Policy, ensuring efficient printing across your organization.

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Mastering Windows Print Services: Configuration and Management Strategies

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  1. CN2140 Server II Kemtis Kunanuraksapong MSIS with Distinction MCT, MCITP, MCTS, MCDST, MCP, A+

  2. Agenda • Chapter 7: Configuring Print Services • Exercise • Lab • Quiz

  3. Windows Print Architecture • Print Device • The actual hardware • Printer • The software interface through which a computer communicates with a print device • Print server • A computer (or standalone device) that receives print jobs from clients and sends them to print devices • Printer driver • A device driver that converts the print jobs generated by applications into an appropriate string of commands for a specific print device

  4. Printer Formats • The printer driver creates a job file using one of two interim formats, as follows: • Enhanced Metafile (EMF) • A standardized, highly portable print job format • The printer driver converts data into an EMF file, and the printer sends it to the print server, which stores it in the spooler • The spooler then uses the printer driver on the print server to render the job into the final PCL format • XML Paper Specification (XPS) • A new, platform-independent document format • Print job files use a single XPS format for their entire journey to the print device

  5. Network Sharing and Discovery • You must enable the appropriate settings in the Network and Sharing Center • To share printers, the following Network Sharing and Discovery settings must be turned on: • Network Discovery • Printer Sharing

  6. Printer Sharing • Standard sharing • You can add additional drivers for another OS • See Figure 7-6 and 7-7 on Page 159

  7. Standard Printer Permission • Print • Can connect/print/pause/cancel its own print • Manage Printers • Can cancel all documents/share a printer • Manage Documents • Can pause/resume/restart all documents • See Table 7-1 on Page 161

  8. Printer Priorities / Scheduling • To give certain users in your organization priority access to a print device • You must create multiple printers • Associate them with the same print device • Modify their priorities / Configure their scheduling • See Figure 7-11 on Page 163

  9. Printer Pool • At least two identical print devices, or at least print devices that use the same printer driver • The print devices must be in the same location • Connect all of the print devices in the pool to the same print server • If the print server is a Windows Server 2008 computer, you can connect the print devices to any viable ports

  10. Print Services Role • Provides features that would help you • Print Server • Share/control all printers • LDP Service • Enables UNIX clients to print on windows printers • Internet Printing • Create a website that enables users on the internet to print

  11. Print Management Console • Consolidates the controls for the printing components throughout the enterprise into a single console • Custom Filters • Showed based on your filter • Print Servers • Show all the print servers that you have added to console • Deployed Printers • List all the printers you have deployed with GP

  12. Deploying Printers with Group Policy • Clients running earlier versions of Windows, such as XP and Win 2003, do not support automatic policy-based printer deployments • To enable the GPO to deploy printers on old computers, you must configure the systems to run a utility called Push-Printer Connections.exe • Configure the same GPO you used for the printer deployment to run the program from a user logon script or machine script

  13. Assignment • Summarize the chapter in your own word • At least 75 words • Due BEFOREclass start on Thursday • Lab 7 • Due BEFORE class start on Monday

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