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Improving the Legislative Process through Electronic Workflow Management: the Case of Austria

Improving the Legislative Process through Electronic Workflow Management: the Case of Austria. Günther Schefbeck “Making eGovernment work: Improving Organisational Processes” Brussels, 1 October 2013. Legislative Processes. Complex and multi-layered Highly formalized legal procedure vs.

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Improving the Legislative Process through Electronic Workflow Management: the Case of Austria

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  1. Improving the Legislative Process through Electronic Workflow Management: the Case of Austria Günther Schefbeck “Making eGovernment work: Improving Organisational Processes” Brussels, 1 October 2013

  2. Legislative Processes • Complex and multi-layered • Highly formalized legal procedure vs. • Informal political decision-making process (semi-structured or negotiation process) • Interaction of political and legal layers • “A business process is a collection of activities that takes one or more kinds of inputs and creates an output that is of value to the customer” (Hammer & Champy) • Substantive vs. procedural value (“legitimization by procedure”)

  3. IT support for legislative processes • Information management: descriptive modelling (reduction of complexity) • Workflow management: descriptive/prescriptive modelling (complex legal and administrative procedure: e.g., Austrian Parliament: > 1000 different types of procedural steps) • Prescriptive modelling/process re-engineering (feedback circle technical support – procedural setting): • Improving the procedural quality (efficiency, transparency) • Improving the output quality (format, content) • Improving the participatory quality (interaction with civil society)

  4. Project „E-Law“ • Motive: saving printing costs for Federal Law Gazette • Full electronic approach necessary • Resolution by the Council of Ministers, 6 June 2001 • Working group Federal Chancellery – Parl. Administration • Workflow system operational since 1 January 2002 • System (but not format) breach: Parliament • Production format Word, exchange and storage format XML • Authentic electronic publication since 1 January 2004 • Evaluation: • Acceleration of law-making process (long-term trend reinforced) • Immediate availability of parliamentary business • New kinds of business available (e.g., consolidated legal enactments) • Considerable economies (60 tons of paper/year – more than 1 mio. €/year)

  5. Process of federal legislation Legal enactment Government bill Proposal to the Council of Ministers Authentication LIS Consultation Publication Federal Minister Federal Government Parliament (NC/FC) Federal President Federal Chancellor

  6. Electronic Workflow Parliament Federal Government Draft Law Explanatory Remarks Report (Draft Law) Legal enact- ment Report Decision e e e e e Committee report NC Committee report FC Decision of the FC Enactment of the NC Government bill Parliament returns the consolidated electronic text of the legal enactment to the Private Members’ Bill Federal Chancellery FC Proposal

  7. Best practice and standardisation • Austrian „E-Law“ system typical for „first wave“ of electronic law-making support systems: in-house development, tailored isolated application • „Second wave“: adaptable standard solutions available (advantages: based on comparative problem analysis, adaptability/scalability, interoperability, cost efficiency) • Elementary reference model based on Austrian best practice case (Hoffmann/Schefbeck) • Purposes: producing, transporting, processing, documenting, publishing, and storing legislative documents • Three core elements: legislative editor, workflow system, open archive

  8. Thank you for your attention! Further information: guenther.schefbeck@parlament.gv.at

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