What’s new in Operations? 16 August 2013 John Desmarais & Colonel Mike Murrell

1. What’s new in Operations?16 August 2013John Desmarais& Colonel Mike Murrell Civil Air Patrol Citizens Serving Communities

2. Overview • Mission Overview, Execution & Planning for FY14 • Imagery Rules, Request for Information (RFI) and Requests for Proposal (RFP) • CAP Overwater Survival Course • Incident Commander, Incident Complex, Unified Command and Area Command Updates • Other Projects • Q & A Citizens Serving Communities

3. Mission Overview, Execution, & Planning for FY14 Civil Air Patrol Citizens Serving Communities

4. CAP Missions Are Changing FY05 “A”, “B” & “C” Mission Comparison • CAP flew 108,248 Hours in FY05 • 44,979 on “A” Missions • 8,719 on “B” Missions • 54,550 on “C” Missions Note: “A” Missions includes Liaison Flying

5. We’re Supporting More AFAMs FY13 “A”, “B” & “C” Mission Comparison • CAP has flown 66,123 Hours so far in FY13 • 37,980 on “A” Missions • 10,461 on “B” Missions • 17,682 on “C” Missions Note: “A” Missions includes Liaison Flying

6. CAP Flying Operations Today • CAP flies about 100,000 hours annually • 25,000+ hours are flown on CAP Corporate Missions • 75,000 to 85,000 hours are flown on Air Force Assigned Missions

7. Air Force Assigned Missions (AFAM) • CAP flies approximately 75,000 to 85,000 AFAM hours each year • CAP-USAF approves 80% (~60,000 hours) for training, maintenance, cadet orientation flights and CAP-USAF flying to oversee CAP programs • 1st Air Force approves 20% (~ 15,000 to 25,000) hours as real world AFAMs for customers

8. Actual AFAMs

9. Air Force Assigned Mission Flying As of 15 August 13

10. AFAM Flying Hours FY11 – FY13 Citizens Serving Communities • Snapshot of 10/1 – 8/10 in each year

11. Average Flying Ops Tempo for CAP Ops Tempo - % Capacity* *Average Ops Tempo FY12 & 13

12. Adapting to Mission Change • Brainstorming with NORTHCOM for expanded mission opportunities across services that are cost effective • Put additional emphasis on ground, communications and other staff missions that CAP is capable of supporting • Wings should work with state and local government counterparts, national guard and local military units to develop missions Citizens Serving Communities

13. Training & Orientation Flight Execution As of 15 August 2013 AF Mission Training Hours – FY13 Goal: 34,326 Hours Cadet Orientation Flights – FY13 Goal: 31,349 Flights Glider Flights – FY13 Goal: 10,757 Flights

14. Budget Execution as of 15 August 2013 • Training • 53.8% Spent • 35.4% Obligated • 10.8% Pending Approval • Orientation Flights • 75.1% Spent • 24.9% Balance • Straight line execution should be 91.1% Spent Citizens Serving Communities

15. e108 Processing • On average it takes 17 days for e108s to be created from sortie completion • Low is 2 days and high is 40 days • Wing approval on average takes 2 days • Low is 0 days and high is 14 days • National approval on average takes 10 days • Includes mandatory 3 working days for CAP-USAF review and flags • Low is 4 days and high is 22 days • Total time average is 29 days with a low of 13 days and high of 57 days Citizens Serving Communities

16. Planning for FY14 • Wings should plan on 1st Quarter funding issues to continue like prior years • Funding is available for late FY13 needs • Focus on check rides that are due to expire in the 1st Quarter of FY14 • Schedule orientation flights for new cadets • Enter training mission requests or request increases to existing missions if you can’t execute within your current budgets • Request funding for orientation flights if needed Citizens Serving Communities

17. Planning for FY14 • Submit your training plans if you have not already – 4 wings have not though due 31 July • NHQ will develop a training plan module based on current plans to track progress • Expect questions as there is great variation in plans from region to region at this point • Expect national and region goal input • Goal is to allow plans input, once approved by CAP-USAF, to go direct to mission approval assuming major changes from the plan submitted are not made Citizens Serving Communities

18. Planning for FY14 • Mission symbol updates in coordination for implementation on 1 October 2014 • Removing little used symbols • Breaking out training categories to better track program implementation to plans • Breaking out inspection related flying from training categories for management awareness Citizens Serving Communities

19. Team Effort • Staff areas must all work together in and out of Operations • Train as you fight – Fight as you train • Be prepared for the difficult situations like loss of commercial infrastructure • Integrate the whole team • Staff Reorganizations & Changes • Loss of frequency manager • NOC reduction & augmentee use • NTC relocation to Maxwell AFB Citizens Serving Communities

20. Imagery Rules, Request For Information (RFI) & Requests for Proposal RFP Civil Air Patrol Citizens Serving Communities

21. Imagery Rules • Retention of imagery is not allowed • On all AFAM missions, all Images belong to AFNORTH or the customer. CAP is prohibited from retaining any images in camera, on computers and any recording media. • Once posted publicly they are fair game like HDDS & FEMA First Responder Site • Use CAP cameras or get prior permission • Corporate missions will follow AFAM rules • Facebook, twitter…from the field is a no no Citizens Serving Communities

22. Ground Imagery Rules • Ground level imagery of structure damage only • No pictures of people • No pictures of personally identifiable info: • Addresses • People Names • Phone Numbers • Email Addresses • License Plates • Requests by anyone not wanting pictures taken of their property are honored • Imagery requests referred to customer Citizens Serving Communities

23. Public Affairs Photos • Public Affairs photos for customer support missions must still be coordinated for release • Be cognizant of who is in the pictures and where the photos are taken • CAP member approval is on the member application…be sure to coordinate with parents though, and for courtesy with adults • Photos for cadet and teacher orientation flights are acceptable and encouraged Citizens Serving Communities

24. Imagery Request For Information (RFI) • RFI Report in final stages • Inputs yielded great support from agency counterparts, especially within DHS • Highlighted the need for low to mid range sensors and higher end sensors • Report not publically releasable due to proprietary information submitted • All agency reviewers have indicated they will participate in the RFP review Citizens Serving Communities

25. Imagery Requests For Proposal (RFP) • Expect 2 RFPs • Low to mid range sensors • High end sensors • May include Mini SAR or LIDAR • High resolution nadir and oblique cameras with Infrared for day and night still and video imagery required • Multiple modes of transmission • Expect integration into 182s and 206s primarily, but also possibilities for GA-8s Citizens Serving Communities

26. Imagery Requests For Proposal (RFP) • Not just paper proposals • Agencies like NGA will support review of sample data for 1st phase review • Finalists will be required to fly in controlled tests to demonstrate sensor can perform as advertised including training materials • RFP will be released for competition before the end of the FY with results documented in the the 1st Quarter of FY14 Citizens Serving Communities

27. Don’t be caught unprepared! Civil Air Patrol CAP Overwater Survival Course Citizens Serving Communities

28. CAP Overwater Survival Course • What is an extended overwater flight? • Except during the take-off or landing phase, an extended over-water flight is defined as any flight operation, sortie or event, conducted outside the normal power-off gliding distance of land, as determined by altitude, distance, glide speed, wind and other determining factors. Citizens Serving Communities

29. CAP Overwater Survival Course • What should I expect? • Sign-in • Course Requirements and Operational Standards • Preparing for Overwater Operations • Execution, Ditching and Egress • Survival Gear • Hypothermia • Practical Egress and In-water training • Testing Citizens Serving Communities

30. Course Requirements • Who must take the course? • All crewmembers, including non-CAP authorized passengers, who are participating in an extended overwater flight or sortie. • CAP crew members must have successfully completed overwater survival training within the past three years and validated in the members Operations Qualifications (Ops Quals). Citizens Serving Communities

31. Operational Standards • What are the minimum Operational Standards? • Flights are limited to within 50 nm of shore except for special operational missions approved by the National Operations Center (NOC) in advance. • The reconnaissance phase of the mission will be flown IAW CAPR 60-1, paragraph 2-2e, unless deviation is approved by the NOC. Citizens Serving Communities

32. Operational Standards • What are the minimum Operational Standards? • Any required confirmation phase will be flown no lower than 500 feet above the surface of the water, 1,000 feet during night operations. • During overwater operations at night, both front-seat crew members must be CAP qualified as instrument rated mission pilots and instrument current. The right-seat pilot need not be qualified in that specific aircraft. Citizens Serving Communities

33. Operational Standards • What are the minimum Operational Standards? • Extreme caution should be taken and proper notifications should be in place when operating in the vicinity of or beyond the Air Defense Identification Zones (ADIZ). • Confirm with ATC of your intentions, before crossing the ADIZ. • Check and confirm your assigned discrete transponder code Citizens Serving Communities

34. Operational Standards • What are the minimum Operational Standards? • During the duration of extended overwater flights, each occupant will wear a certified FAA and U.S. Coast Guard or Department of Defense (DoD) approved personal flotation device (PFD). • The aircraft will also contain a U.S. Coast Guard or Department of Defense (DoD) approved and certified inflatable raft of sufficient number and size to accommodate all occupants and will contain, at least, one pyrotechnic signaling device. Citizens Serving Communities

35. Operational Standards • What are the minimum Operational Standards? • Constant wear U.S. Coast Guard or Department of Defense (DoD) approved anti-exposure or emersion suits (Gumby suit) will be worn by crew members on any pre-planned overwater flight when the water temperature is or is forecast to be 60°F or less. • The wing commander may waive the requirement to wear the anti-exposure or emersion suit after reviewing appropriate safety and Operational Risk Management (ORM) considerations, such as the distance from land in which the aircraft will be required to operate. Citizens Serving Communities

36. Incident Commander, Incident Complex, Unified Command and Area Command Updates Civil Air Patrol Citizens Serving Communities

37. Mission Analysis • Though many missions last a month a longer, less than 3% of CAP’s actual missions have more than 3 sorties operating at any one time • Over 80% of the CD missions are run by Counterdrug Missions Directors that are not ICs, but all were found to be AOBD Qualified in FY12 • 13% of our missions never turn a prop utilizing only ground teams for SAR & DR Citizens Serving Communities

38. Mission Analysis • CAP does conduct 75 to 100 missions a year that are very resource intensive like our DR support and Border Mission Ops • These require more training and care • Careful consideration and grooming of the staff officers leading these efforts is necessary • Other missions don’t require the highest level personnel, especially when senior personnel are just a phone call away • Some high level personnel are burning out Citizens Serving Communities

39. Recommendations • Carefully select and screen upper level personnel • IC1s – approve a limited number at the national level after training and evaluating these personnel • IC2s – approve and train a larger number at the region level to meet needs for incidents beyond the scope of a typical wing • IC3s – focus wing training efforts on these personnel being the initial responders to developing emergencies and interagency ops Citizens Serving Communities

40. Recommendations • Increase education and exercise requirements at IC3 – IC1 levels based on skills required and Federal guidance • IC4s – add this level to train new personnel to work the less resource intensive missions and develop new ICs • Make allowances for personnel with experience as branch directors (air and ground) to run missions they are capable of supporting with minimal additional training • Recommend limits of 1 operating period and 3 operational resources at play at one time Citizens Serving Communities

41. Recommendations • Work with CAP-USAF to update the Evaluation Guide and train their staff to evaluate to NIMS standards for: • Multiple Incidents in the same wing • Incident Complex • Unified Command • Area Command • Train and evaluate national level teams for major incident response for large area operations Citizens Serving Communities

42. Other Projects Civil Air Patrol Citizens Serving Communities

43. Other Projects • WMIRS 2.0 & Beyond • Beta testing in selected wings on test portal this fall • Focus on Ground Sortie (109), Updated Air Sortie (104, ORM…), Communications and Staff Logs, and electronic sign-in • Curriculum Updates • Communications • Ground Teams • Airborne Photography & GIIEP • Public Information Officer Citizens Serving Communities

44. Other Projects • National Technology Center (NTC) move to Maxwell • Fielding GIIEP Computers • Annual Airborne Camera Kit Procurement • Ground Team Camera Kit Procurement • CAPabilities Handbook & Briefing Update • MOAs & MOUs • FEMA MOU • IAEM MOA • NASAR MOA • SSA MOA • USGS MOU • USFS MOU Citizens Serving Communities

45. QUESTIONS? Citizens Serving Communities

46. Thank You for Dedication & Support Citizens Serving Communities

47. Please complete the 2013 conference survey online for a chance to win a FREE registration to the 2014 conference in Las Vegas http://www.surveymonkey.com/s/13CAPConf