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PGI-TELENET

PGI-TELENET. May 1 st , 2008. Portella Group Inc. PORTELLA GROUP,INC. Portella Group, Inc.

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PGI-TELENET

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  1. PGI-TELENET May 1st, 2008 Portella Group Inc.

  2. PORTELLA GROUP,INC

  3. Portella Group, Inc En primer lugar, y lo fundamental que se debe saber es que, la idea central es el servicio profesional y especializado de contabilidad que Portella Group, Inc. ofrece a sus clientes y que es unico en el mercado.

  4. TELENET Version 2.2 The TELENET project herein described is only the front end of the monthly accounting function performed by Portella Group, Inc., (PGI) a financial services firm with a Head Office in New York City. This TELENET is a fully developed version of the composite modules for the MINI-TELENET program which is now discontinued. Portella Group, Inc

  5. General Background In general terms, at the present time in our company, a properly managed interaction of the internet and related technologies make it feasible the formation of distributed, collaborative network of individuals engaged in the task of cooperatively creating and generating value. Along these lines and in this particular project, the overall structure is highly organized and all the elements and parts of the various procedures are fully defined. Also and as expected, the underlying principles and procedures are quite explicit so as to ensure a zero margin of misunderstanding of the task at hand.

  6. GRAPHIC VIEW OF THE PROJECT

  7. FILES NEEDED Every company will have a predefined PGIwebsite. This pgiwebsite will be 2008(companyname)@gmail.com and the password will be given to you by Daniel Valencia the NY coordinator. To run the TELENET program you will need four files which will be placed in the pgiwebsites accessible for every participant. These four files are: • CONVERSION TABLE • VENDOR TEXT FILE • BTF (Bank Transaction File) • CHECKS ONCE AGAIN, THESE FILES WILL BE IN THE PGIWEBSITES

  8. DETAILS CONVERSION TABLE: This file is generated by the Head Office of Portella Group, Inc. The sole purpose of this file is to convert a long name vendor into a shorter name vendor. VENDOR TEXT FILE:This file is also generated by the Head Office of Portella Group, Inc. Files will reside in a previously defined site. (2008(companyname)@gmail.com). The vendor text file will have a (.txt) extension and the name given to this file will be always be VEN for the first three letters and the last four letters will be the first four letters of the company’s name. BTF (Bank Transaction File): The BTF is Downloaded from the pgi websites. This File requires to be copied to an excel worksheet so that the TELENET program is able to run it. This BTF file contains all the debits and credits for each month. NOTE: All of the three files mentioned above are used by the program directly.

  9. Bank Check Files Strictly speaking, this file is an addendum file to the extent that is not used directly by the program. The file consists of copies of the checks which are downloaded via internet from the PGI websites. These checks should be saved in a folder for future reference. The reason for saving the checks is that the individual will need to see the name appearing on the check to determine the correct vendor.

  10. TELENET Once you open the TELENET program you will see a window requesting you to open the three files mentioned before. NOTE: the check files are not required by the telenet program. You will need them to look for the vendor of each check • Conversion table • Vendor Text File • Bank XLS file ( BTF file)

  11. Once you have opened the three files the program will take a few seconds running every file, then you will be asked to select the transaction description data range. This means that you have to select all the descriptions of the transactions. This is an example of the Data range you should select:

  12. After you select the transaction description Data Range you will be asked to select the amount column. What you should do is just click anywhere in the Amount column. Example: After selecting the Amount column you need to select a free column where the vendor id will be placed.

  13. Finally, you will be asked if that’s your first run. CLICK YES. After you have clicked yes, the program will codify every debit and credit automatically except for the checks. If any debit or credit is not codified automatically it will appear in red and it was not codified automatically because there is no vendor for that transaction yet. Example:

  14. Those Debits and credits that are not codified automatically will have to be marked as 18300 in the transaction summary and you will have to write the vendor name. Since the Checks are not codified automatically they will also have to be codified manually by looking the name of the vendor of each check in the dropdown list. If is not there go to the transaction summary and mark it as 18300 and write the vendor name. Example: If the check 1009 was not in the vendor’s dropdown list you will go to the transaction summary enter 18300 for the vendor id, write the vendor name and highlight it. Do the same for those transactions that are not codified automatically. (example Portella Associates, Inc.)

  15. MANUAL TELENET MANUAL CLASSES OF TELENET COMPANIES There are several kinds of Telenet companies. Basic: Bank statements and microfilmed checks downloaded on the 25th of the month. Basic plus BTF: basic Telenet plus Bank transaction file TELENET PERU 1- Each participant will be assigned five specific companies 2- Each assigned company will have in a predetermine e-mail address. • BTF File • Vendor Text File • Conversion table • Bank statement & image checks

  16. PREREQUESITES FOR REGISTRATION AS A CO-OP TELENET PARTICIPANT PROSPECTIVE PGI(first name)@gmail.com address with a password set by New York. At first the default is 821137av Skype Program with cost free telephone & capability Excel 2003 program and basic knowledge of it. Adobe Acrobat 6.0and basic knowledge of it. An available checking account with an American Bank with offices in Lima, preferably Citibank. ACCEPTANCE AS A CO-OP TELENET PARTICIPANT Before a Coop Telenet participant is officially accepted he must first demonstrate convincingly and unequivocally. Efficient and effective internet communications. The list of prerequisite will be the ACID Test. Processing of dummy Telenet companies Successful installation of Telenet program.

  17. WORK FLOW The monthly cycle begins on the 24th of the month when the following files are available. Bank Transaction BTF Vendor Text File Conversion Table Bank Statement & image checks in PDF forms The minimum monthly workload is 5 companies which must be completely processed by twelve midnight New York time of the 30th of the month (except February). This rule has no exceptions and very-------- determines the length of service. Every Sunday night a report must be emailed before twelve midnight. The report must include the number of hours worked during that week and special payments control sheet which is explained elsewhere. COMUNICATIONS WITH NY HEAD QUARTERS The principal contact is the NY coordinator that can be reached at pgidaniel@gmail.com. Copies of all emails should be sent to pgiluis@gmail.com. Private messages may be needed in very occasionally which case please send them to ltportella@gmail.com

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