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PowerPoint II

PowerPoint II. Work Skills Training Bob Herring July 2010. PowerPoint II. Page Setup. Select the Design Ribbon, and click ‘Page Setup’ to bring up the dialog Set the slide size and orientation. 2. PowerPoint II. Headers and Footers.

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PowerPoint II

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  1. PowerPoint II Work Skills Training Bob Herring July 2010

  2. PowerPoint II Page Setup • Select the Design Ribbon, and click ‘Page Setup’ to bring up the dialog • Set the slide size and orientation 2

  3. PowerPoint II Headers and Footers • To insert headers, footers, date and time, and automatic slide numbers, • select the Insert Ribbon and choose ‘Header & Footer’ 3

  4. PowerPoint II Headers and Footers, Part 2 • In the ‘Header and Footer’ dialog, check the appropriate boxes and • fill in the Footer, if appropriate 4

  5. PowerPoint II Headers and Footers, Part 3 • The effect of putting in date, footer, and page number 5

  6. PowerPoint II Inserting a Movie • To insert a movie, select the Insert Ribbon and choose ‘Movie’ • Click on ‘Movie from File…’ 6

  7. PowerPoint II Inserting a Movie, Part 2 • Navigate to the movie to be inserted • In the ‘PowerPoint Examples’ folder, click on ‘Movies’ and select • ‘GBU15.AVI’. Click ‘OK’ 7

  8. PowerPoint II Inserting a Movie, Part 3 • The first frame of the movie appears as a picture • You also have a choice to run the movie automatically or on mouse click 8

  9. PowerPoint II Inserting a Movie, Part 4 • Resize the first frame just like you would a picture • Don’t make the picture too big or the movie will be pixilated • Play the movie in Slide Show (press F5), or double-click for preview 9

  10. PowerPoint II Inserting a Movie, Part 5 • Use the Movie Tools Options Ribbon to control movie settings Preview the Movie Set When to Play Set Volume Loop the Movie Hide the Movie Rewind Movie Play Full Screen Movie Window Arrangement Tools Movie Window Size 10

  11. PowerPoint II Inserting a Sound • To insert a sound, select the Insert Ribbon and choose ‘Sound’ • Click on ‘Sound from File…’ 11

  12. PowerPoint II Inserting a Sound, Part 2 • Navigate to the sound to be inserted • In the ‘PowerPoint Examples’ folder, click on ‘Sounds’ and select • ‘wile.wav’. Click ‘OK’ 12

  13. PowerPoint II Inserting a Sound, Part 3 • The yellow speaker sound icon appears. It can be sized like other pictures • You also have a choice to start the sound automatically or on mouse click 13

  14. PowerPoint II Inserting a Sound, Part 4 • Play the sound in Slide Show (press F5), or double-click for preview 14

  15. PowerPoint II Inserting a Sound, Part 5 • Use the Sound Tools Options Ribbon to control sound settings Preview the Sound Hide the Icon Set Volume Set When to Play the Sound Loop the Sound Max File Size to Embed Icon Arrangement Tools Sound Icon Size 15

  16. PowerPoint II Animation • Select the object to be animated, then the Animation Ribbon • Click the ‘Custom Animation’ button Custom Animation Pane Custom Animation Object Selected 16

  17. PowerPoint II The Custom Animation Pane • The Custom Animation pane appears at the right side of the screen • Click the ‘Add Effect’ button 17

  18. PowerPoint II Selecting Animation Effects • Different animation effects can be selected for the entrance of the • object, emphasis during the presentation, and for its exit 18

  19. PowerPoint II Adding an Entrance Effect • Mouse over ‘Entrance’, then click ‘More Effects’ to see the whole list • Click each effect in the ‘Basic’ section to see what it does 19

  20. PowerPoint II Custom Animation Effect Added • Select one of the effects and click ‘OK’. The effect appears in the pane • Effects can be modified and the order in which they appear changed 20

  21. PowerPoint II Modifying Custom Animations • Click the down arrow next to the effect to modify it 21

  22. PowerPoint II Slide Transitions • Moving between slides can be animated as well • On the Animations Ribbon, click the transitions down arrow • Mouse over to see effects; click to apply 22

  23. PowerPoint II Adding Sounds to Slide Transitions • Click the down arrow next to the ‘Transition Sound’ label and select • a sound • Sounds can be selected from files as well. Click ‘Other Sound …’ 23

  24. PowerPoint II Changing the Speed of a Slide Transition • Click the down arrow next to the ‘Transition Speed’ label and select • how fast the transition will happen 24

  25. PowerPoint II Advancing Slides Using Transitions • Slides can be advanced using either a mouse click or automatically • after a settable time • If you are speaking, it is better to use mouse clicks. If you get distracted • or have to take a question, slides will get out of coordination • Automatic transitions are good for photo shows 25

  26. PowerPoint II The Slide Show Ribbon • This Ribbon helps you set up or run a slide show • Slide shows can be started from the beginning or from the current slide • Narration can be added, and you can practice your speaking timing 26

  27. PowerPoint II Set Up Slide Show • On the Slide Show Ribbon, click the ‘Set Up Slide Show’ button • In the dialog, select the type of show, and whether to loop, or run • with or without narration or animations 27

  28. PowerPoint II Hiding a Slide in a Slide Show • Sometimes a presentation needs to be customized for a particular • audience. To minimize changes, slides can be hidden from the slide show • In the Slide Show Ribbon, click the ‘Hide Slide’ button • The slide number will be surrounded by a slashed box in the slide • miniatures and in the Slide Sorter view to show that it will be hidden 28

  29. PowerPoint II Recording a Narration • Click the ‘Record Narration’ button to bring up the dialog box • Plug in a microphone and click ‘OK’ to begin • If it will be long, consider linking the file to make the file size smaller 29

  30. PowerPoint II Rehearsing Slide Timings • Click the ‘Rehearse Timings’ button to set up a time for each slide • The ‘Rehearsal’ dialog appears. Click the right arrow to go to the next slide • Use the pause button if you are interrupted 30

  31. PowerPoint II Slide Show Resolution • Click the ‘Resolution’ label down arrow to set screen resolution • Experiment with this before giving the presentation 31

  32. PowerPoint II Presenter View • If you are presenting from a notebook computer to another screen, • you can use the ‘Presenter View’ • You will be able to see your notes and timings while you speak 32

  33. PowerPoint II The View Ribbon • The View Ribbon enables the user to see the various presentation modes • It also gives access to master styles for each view Presentation Modes Master Styles 33

  34. PowerPoint II Notes Page View • To view your notes, select the View Ribbon and click ‘Notes Page’ 34

  35. PowerPoint II Slide Sorter View • To see all slides at once and to make it convenient to reorder them, • select the View Ribbon and click ‘Slide Sorter’ • Miniatures of all the slides will appear along with icons that indicate • whether the slide has animations, transitions, or timings or is hidden • To reorder slides, click and drag them to the correct location Slide is Hidden Slide is Animated 35

  36. PowerPoint II Slide Master Styles • Master styles for each slide type are available here • These styles will be overridden by slide designs! 36

  37. PowerPoint II Notes Page Master Styles • Set the Notes Page styles here 37

  38. PowerPoint II Handout Master Styles • Set the Handout styles here • Also choose the number of slides shown per page 38

  39. PowerPoint II Actions • Actions can be attached to objects that will activate hyperlinks, run • programs, run macros, or other perform other commands • On the Insert Ribbon, click the ‘Actions’ button to get the dialog box • Sounds can also be selected Sounds 39

  40. PowerPoint II Hyperlinks • Objects or text can be hyperlinked to enhance the presentation • On the Insert Ribbon, click the ‘Hyperlink’ button to bring up the dialog • If you link to a website, open the browser and minimize it before • beginning the presentation (shortens the reaction time) 40

  41. PowerPoint II Review • Page Setup • Headers and Footers • Inserting Movies • Inserting Sounds • Animations • Slide Transitions • Slide Shows • Presentation Views • Master Style Pages • Actions • Hyperlinks 41

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