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IEEE 802 March 2019 Plenary: Event Information and Venue Details

Find out everything you need to know about the IEEE 802 March 2019 Plenary, including event conduct and safety guidelines, meeting schedule, venue information, registration, network access, and food and beverage options.

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IEEE 802 March 2019 Plenary: Event Information and Venue Details

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  1. March 2019 doc:802 EC-18/0032r2 Executive Secretary Agenda Items March 2019 Plenary Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 Report Page 1

  2. March 2019 doc:802 EC-19/0032r2 Event Conduct and Safety Statement • IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. EEE 802 Report Page 2 IEEE 802 March 2019 Plenary

  3. March 2019 doc:802 EC-19/0032r2 Event Conduct and Safety Statement • IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. • IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or toeventconduct@ieee.org. EEE 802 Report Page 3 IEEE 802 March 2019 Plenary

  4. March 2019 doc:802 EC-19/0032r2 802 Exec Sec Agenda Items • 6.02 II Current and Future Venue Report 10 Mins EEE 802 Report Page 4 IEEE 802 March 2019 Plenary

  5. March 2019 doc:802 EC-19/0032r2 6.02 Current and Future Venue Report • IEEE 802 Things to Know– – Thanks Face to Face Events – Chairs Memo Emailed to EC Members for distribution March 5. • Hyatt Regency Elevators – Use Touch Screen Panels Outside Elevators: select floor and proceed to assigned elevator. – No selection panel inside elevator, floors will be displayed inside the door opening. EEE 802 Report Page 5 IEEE 802 March 2019 Plenary

  6. March 2019 doc:802 EC-18/0032r2 What you need to know about the IEEE 802 Plenary March 2019 March 10-15, 2019 Vancouver, BC Canada EEE 802 Report Page 6

  7. March 2019 doc:802 EC-19/0032r2 Who is Meeting Where and When Scheduled Sessions – http://schedule.802world.com/schedule/schedule/show Meeting Space Maps – Map Page: http://802world.org/plenary/meeting-map/ – Fairmont Hotel Vancouver: http://802world.org/plenary/files/2015/03/FH_Vancouver_FP_March2019.pdf – Hyatt Regency Vancouver: http://802world.org/plenary/files/2015/03/HR_Vancouver_FP_March2019.pdf • • Working Group Hotels – Fairmont Hotel Vancouver • 802.1, 802.3 – Hyatt Regency Vancouver • 802.11, 802.15, 802.18, 802.19, 802.21, 802.22, 802.24, Executive Committee Opening/Closing, Executive Committee Sub Committee, IEEE SA Fellowship • EEE 802 Report Page 7 IEEE 802 March 2019 Plenary

  8. March 2019 doc:802 EC-19/0032r2 Where to Pick Up an Event Name Badge and Log Your Attendance • Name Badges, Registration and Event Information – Fairmont Hotel Vancouver: British Columbia Foyer, Conference Level • Sunday March 10th5:00 PM – 8:00 PM • Monday March 11th– Thursday March 14th7:30 AM – 5:00 PM – Hyatt Regency Vancouver: Regency Foyer, 3rdFloor • Sunday March 10th5:00 PM – 8:00 PM • Monday March 11th– Thursday March 14th7:30 AM – 5:00 PM • Friday March 15th7:30 AM – 12:00 PM Queen Charlotte Room, 3rdFloor • Registration Website – https://www.regonline.com/registration/Checkin.aspx?EventID=2549534 • Attendance Tool (IMAT) – https://imat.ieee.org/my-site/home EEE 802 Report Page 8 IEEE 802 March 2019 Plenary

  9. March 2019 doc:802 EC-19/0032r2 Internet: Meeting Network and Guest Room Access • Meeting Space Network – Fairmont Hotel Vancouver & Hyatt Regency Vancouver • SSID: IEEE802 • Password: ieeeieee • Wireless Encryption Protocol: WPA2 Pre Shared Key • Meeting Space Network Help Desk – Fairmont Hotel Vancouver & Hyatt Regency Vancouver • Linespeed Staff will be available • Guest Room Network – Fairmont Hotel Vancouver & Hyatt Regency Vancouver • Complimentary for guests staying in the IEEE 802 Room Block • Access Instructions available at front desk upon check in. EEE 802 Report Page 9 IEEE 802 March 2019 Plenary

  10. March 2019 doc:802 EC-19/0032r2 Getting Something to Eat and Drink Attendee Food and Beverage Breaks Fairmont Hotel Vancouver British Columbia Foyer, Conference Level •Monday – Thursday – Breakfast/AM Break Hyatt Regency Vancouver Regency Ballroom Foyer, 3rd Floor Monday – Friday – Breakfast/AM Break . Continental Breakfast 7:30 AM – 8:30 AM AM Coffee/Tea Break 10:00 AM – 11:00 AM PM Coffee/Tea Break w/ snacks Monday – Thursday 3:00 PM – 4:00 PM EEE 802 Report Page 10 IEEE 802 March 2019 Plenary

  11. March 2019 doc:802 EC-19/0032r2 Audio Visual If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Email: dawns@facetoface-events.com Skype: dslykhouse EEE 802 Report Page 11 IEEE 802 March 2019 Plenary

  12. March 2019 doc:802 EC-19/0032r2 Tutorial Monday March 11th6:30 PM Hyatt Regency Vancouver, Regency CD 3rdFloor Abstract Various spectrum bands being considered by the FCC for commercial use – e. g. 3.4 GHz to 4.2 GHz, 6 GHz, Ku/ Ka, Spectrum Frontiers, Spectrum Horizons etc. Majority of these bands will require sharing with federal users Provide insights on spectrum sharing and why it is important. Spectrum Sharing today – TV White Spaces, 3.5 GHz CBRS. Spectrum Sharing tomorrow. Federal and Commercial Dynamic and Cognitive Sharing Technologies needed to make spectrum sharing a reality Why IEEE 802 community needs to be involved Launch of a Technical Interest Group within IEEE 802 to look into standardizing various technologies Spectrum…Be Prepared for Sharing – APURVA N. MODY (apurva.mody@WhiteSpaceAlliance.org) • National Spectrum Consortium, WhiteSpace Alliance – JULIE KNAPP • Federal Communications Commission – JEFF EVANS (Jeff.evans@gtri@gatech.edu) • Georgia Tech Research Institute – SUMIT ROY (sroy@uw.edu) • University of Washington – OLIVER HOLLAND (oliver.holland@ieee.org) • Kings College London – JAY HOLCOMB (jay.holcomb@itron.com) • • IEEE 802.18 Task Group, Itron EEE 802 Report Page 12 IEEE 802 March 2019 Plenary

  13. March 2019 doc:802 EC-19/0032r2 Networking Social Event Wednesday March 13th6:30 PM – 8:30 PM Hyatt Regency Vancouver, 34th Floor • Casual Reception with light refreshments and cash bar service – All Attendees and their guests are welcome – tickets are not required. – Please wear your Badge - • Guest Badges available at IEEE 802 registration and information desk (Fairmont/Hyatt) • Dedicated Express Elevator Service Departing from 3rdFloor between 6:15 PM – 8:30 PM EEE 802 Report Page 13 IEEE 802 March 2019 Plenary

  14. March 2019 doc:802 EC-19/0032r2 Meeting Planner Contact Information Face to Face Events Event Office(s) • Fairmont Hotel Vancouver – Burrard Room, Conference Level Meeting Planner Direct Dawn Slykhouse • Mobile # 1 (408) 594-1342 • Email: dawns@facetoface-events.com • Skype: dslykhouse Lisa Ronmark • Mobile # 1 (604) 316-4947 • Email: lisa@facetoface-events.com • Skype: lisa.ronmark • Hyatt Regency Vancouver – Registration Inquires • Queen Charlotte Room, 3rdFloor – Event Administration • Prince of Wales Room, 3rdFloor • Requests/Inquiries/Schedule Updates – 802info@facetoface-events.com EEE 802 Report Page 14 IEEE 802 March 2019 Plenary

  15. March 2019 doc:802 EC-19/0032r2 2019 Future Venues • July 14-19, Austria Congress Centre, Vienna, Austria • November 10-15, Hilton Waikoloa Village, Kona, HI, USA EEE 802 Report Page 15 IEEE 802 March 2019 Plenary

  16. March 2019 doc:802 EC-19/0032r2 2020 Future Venues 15-20 March 2020 • Hilton Atlanta, Atlanta, GA, USA 12-17 July 2020 • Sheraton Centre Montreal, Montreal, Canada 8-13 November 2020 • Marriott Marquis Queen’s Park, Bangkok, Thailand Contract Executed Contract Executed Contract executed EEE 802 Report Page 16 IEEE 802 March 2019 Plenary

  17. March 2019 doc:802 EC-19/0032r2 Request for WG Straw Poll concerning this Venue • How many people would like to come back to this venue (did you like the venue) (Y/N)? • Did you like the social (Y/N)? • Did you go to the social (Y/N)? • (Please report Yes and No results from your closing plenary meetings) EEE 802 Report Page 17 IEEE 802 March 2019 Plenary

  18. March 2019 doc:802 EC-19/0032r2 FUTURE VENUE ADHOCS -- EEE 802 Report Page 18 IEEE 802 March 2019 Plenary

  19. March 2019 doc:802 EC-19/0032r2 Next Venue Meeting planning – Thurs 7:30 am • Proposed Agenda: – Start time 7:30 am – Review meeting space plan for 2019 July Plenary • Austria Center Vienna, Vienna, Austria – Adjourn 8:00am EEE 802 Report Page 19 IEEE 802 March 2019 Plenary

  20. March 2019 doc:802 EC-19/0032r2 Future Venues AdHoc – Thurs 8 am • Proposed Agenda: – Start time – 8:00 am – July 2019 – Vienna - status – Open RFP for 2021 dates – • July – Europe – Spain/Germany/Prague • Nov – TBA – Orlando, Dallas, Seattle, New Orleans – Open RFP for 2022 dates – • March and November (Asia/US Domestic) – End time – 9:00am EEE 802 Report Page 20 IEEE 802 March 2019 Plenary

  21. March 2019 doc:802 EC-19/0032r2 Engagement of Younger Engineers • How to engage younger engineers? • Social Event on Sunday? Focus events to increase interaction of younger engineers. • Connect with IEEE Young Professionals (GOLD) • Look to change the Social format for interaction. • Possible options: – First Timers Welcome Social on Sunday night – Try it at an Interim? – Young Professionals reception in conjunction with Student Outreach. • Look for feedback from WG on activities for the younger group EEE 802 Report Page 21 IEEE 802 March 2019 Plenary

  22. March 2019 doc:802 EC-19/0032r2 Possible Hawaiian Village Option • Nov 2023 – Nov 2027 • Hilton Hawaiian Village – Oahu • Offering Early bird $239 – 40% block $259 reg – 2023 • Offering Early bird $245 -- 40% block $265 reg – 2027 • Motion: Move to select Hawaiian Village as the location for the Nov 2023 and Nov 2027. • Moved: Jon 2nd: Bob EEE 802 Report Page 22 IEEE 802 March 2019 Plenary

  23. March 2019 doc:802 EC-19/0032r2 Hyatt Regency Seattle • Visit by Paul and Bob • Good space option • New Hotel • Need to look at the Room Rates • Lite rail system for about $5 gets within 1 block. • Also Sept 2020 as potential location for 802W Interim. EEE 802 Report Page 23 IEEE 802 March 2019 Plenary

  24. March 2019 doc:802 EC-19/0032r2 Hyatt Regency Vancouver • Potential Return November 2021 • Use only the Hyatt Regency Vancouver as meeting location. • Use Fairmont as overflow only • 500 peak night Block possible. EEE 802 Report Page 24 IEEE 802 March 2019 Plenary

  25. March 2019 doc:802 EC-19/0032r2 FRIDAY CLOSING EC PLENARY 4.01: II Future Venues AdHoc Report 8.044 II Executive Secretary Report 8.06 II Announcement of 802 EC Interim Telecon (Tuesday 4 June 2019, 1-3pm ET ) 8.07 II NO Tutorials for March 2019 Plenary EEE 802 Report Page 25 IEEE 802 March 2019 Plenary

  26. March 2019 doc:802 EC-19/0032r2 F4.01 Future Venue AdHoc Report EEE 802 Report Page 26 IEEE 802 March 2019 Plenary

  27. March 2019 doc:802 EC-19/0032r2 Straw Poll Results for Returning to This Venue Would you like to return to this venue? – 802.1 -- Y: 56 – 802.3 -- Y:113 N: 6 – 802.11 – Y: 84 N: 0 – 802.15 – Y: 25 N: 0 – 802.18 - – 802.21 – Y: 7 N: 0 – 802.22 - Y: 4 – 802 EC – Y: N: • Attend the Social? - 802.1 -- Y: 56 - 802.3 -- Y: 88 - 802.11 – Y: 57 - 802.15 – Y: - 802.18 -- Y: 21 - 802.21 – Y: 5 - 802.22 -- Y: 4 - 802 EC – Y: Did you enjoy the social? – 802.1 – Y: 54 N: 0 – 802.3 – Y: 87 N: 1 – 802.11 – Y: 45 N: 2 – 802.15 – Y: N: – 802.18 – Y: 21 N: 0 – 802.21 – Y: 5 N: 0 – 802.22 – Y:4 N: 0 – 802 EC – Y: N: • N: 2 N: 28 N: 20 N: N: 4 N: 2 N: 0 N: N: 2 Y: 27 N: 0 N: 0 EEE 802 Report Page 27 IEEE 802 March 2019 Plenary

  28. March 2019 doc:802 EC-19/0032r2 Hyatt Regency Vancouver • Potential Return November 2021 – Use only the Hyatt Regency Vancouver as meeting location. – Use Fairmont as overflow only – 500 peak night Block possible. • Straw polls: – Would you like to return to this venue? – Did you enjoy the social? – Attend the Social? • Motion: Move to select the Hyatt Regency Vancouver as the location for the 802 Plenary in November 2021. – Moved: Rosdahl 2nd: Stanley EEE 802 Report Page 28 IEEE 802 March 2019 Plenary

  29. March 2019 doc:802 EC-19/0032r2 Possible Hawaiian Village Option • Nov 2023 – Nov 2027 – Hilton Hawaiian Village – Oahu • Offering Early bird $239 – 40% block $259 reg – 2023 • Offering Early bird $245 -- 40% block $265 reg – 2027 • Motion: Move to select Hawaiian Village as the location for the 802 Plenary in Nov 2023 and Nov 2027. – Moved: Rosdahl 2nd:Heile – Results: EEE 802 Report Page 29 IEEE 802 March 2019 Plenary

  30. March 2019 doc:802 EC-19/0032r2 Extra Venue Straw Polls • Is it worth exploring Australia for a meeting in the future? (meeting costs and all.) – .18 – Y-22 N-1 • Melbourne Y-23 N-0 • Cairnes Y-6 N- 8 – .15 • Straw Poll: how many would want to have a session in Australia? 29/2/0 • Straw Poll: how many would want to have a session in Cairns, Australia? 16/3/0 EEE 802 Report Page 30 IEEE 802 March 2019 Plenary

  31. March 2019 doc:802 EC-19/0032r2 Future Venue Insight Future 802 Plenary Sessions in 2019: – July 14-19, Austria Congress Centre, Vienna, Austria – November 10-15, Hilton Waikoloa Village, Kona, HI, USA • Contract Status doc 802 EC-16/66r7: https://mentor.ieee.org/802-ec/dcn/16/ec-16-0066-07-00EC-802-plenary-future-venue-contract-status.xlsx • Future Calendar I have been asked to post the IEEE-SA Calendar to Mentor for your reference. I have added the 802 (and 802W) meetings as well to show the combined calendar. 2019 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0041-00-00EC-2019-sasb-calendar-with-802- meetings-added.doc 2020 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0042-00-00EC-2020-sasb-calendar-with-802- meetings-added.doc • EEE 802 Report Page 31 IEEE 802 March 2019 Plenary

  32. March 2019 doc:802 EC-19/0032r2 802 Plenary July 2019 Save the Date: July 14-19 • Austria Center Vienna, Vienna, Austria • Registration target to open: First part of April • Hotel Information: – Four hotels in walking distance with 923 rooms – See url: https://www.acv.at/teilnehmen/rund-um-die-veranstaltung/hotels1.html • Meliá Vienna – Room Block 150 – Location of Meetings on Sunday and Friday » possibly on Monday and Tuesday evening. – Location of 802.11/3GPP Coexistance Workshop – 17 July 2019 • Arcotel Kaiserwasser • NH Danube City • Park Inn by Radisson Uno City Vienna  EEE 802 Report Page 32 IEEE 802 March 2019 Plenary

  33. March 2019 doc:802 EC-19/0032r2 Vienna Constraints • Convention Center Hours 08:00 – 20:00 – We have 10 hours of operational time. • Space does not seem problem for main hours – During our Visit to Vienna • Try to add space from Melia Vienna hotel – 802.1 – Requests Tues 18:30-21:30 (Joint mtg with 802.15) – 802.3 – Requests Mon 18:30-21:30 room 150 (CFI) – 802.11 – Requests Thurs 19:30-21:30 room 30 (CAC) – 802.15 – Requests Thurs 18:30-20:30 room 70 (Closing Plenary) • Will check costs for best option – Overtime cost vs hotel room costs – Additional block size to reduce costs EEE 802 Report Page 33 IEEE 802 March 2019 Plenary

  34. March 2019 doc:802 EC-19/0032r2 *F8.045 Executive Secretary report LMSC 802 – P&P list of major duties: 1. Oversee Venue selection – 2. Present summaries of venue options. 3. Oversee activities related to facilities and services 4. Carry out Duties of Treasurer if Treasurer unavailable • Chairs Guideline list of major duties: – 1) 802 Meetings: Efficiency Improvement – 2) 802 Plenary Sessions: Facilities and Services – 3) IEEE 802 Registration Database – 4) Assist IEEE 802 Treasurer EEE 802 Report Page 34 IEEE 802 March 2019 Plenary

  35. March 2019 doc:802 EC-19/0032r2 F8.06 – Announcement of 802 EC Interim Telecon (Tuesday 4 June 2019, 1-3pm ET) Agenda for Interim EC meeting – Tuesday 4 June 2018 1-3PM ET Initial Proposed Draft Agenda 1. Welcome/Intro/Approve Agenda 2. Report: EC Action Item Summary 3. The EC AdHoc 4. Venue Issues: 1. Report: July 2018 Plenary Status 2. Report on 2021/2022 Future Venue Contract status 5. Formal Actions – Motions from WG Chairs 6. Other Reports from WG Chairs • • - Nikolich - D’Ambrosia - Marks 5 min 10 min 15 min - Rosdahl - Rosdahl 8 min 3 min Per Chairs Guideline – Confirm during the Closing EC Plenary. • EEE 802 Report Page 35 IEEE 802 March 2019 Plenary

  36. March 2019 doc:802 EC-19/0032r2 *F8.07 – No Tutorials for July 2019 Plenary • No Tutorials to be held Monday, 15 July 2019 • Tutorial Request form: http://www.ieee802.org/802_tutorials/802_Tutorial_Request_Form.doc • No requests for Tutorials will be accepted EEE 802 Report Page 36 IEEE 802 March 2019 Plenary

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