Comprehensive Bonds, Crime, and Property Program for HPL Employees

1. LSU HSC Shreveport, Huey P. Long Medical Center BONDS,CRIME & PROPERTYPROGRAM

2. YES – this program applies to HPL and all it’s employees Does it apply to me?

3. A state agency that: owns property; has petty cash; receives funds; pays out funds; and handles negotiables(e.g. postage, pay checks, patient payments) Because we are

4. Computers, Telephones, Medical Equipment, Copiers, etc. Additionally this program pertains to employees who in their daily duties may – transport money, collect money, collect patient valuables, etc. This program applies to ALL employees because we all use state owned equipment such as:

5. HPL’s policy states that the program provides for fiscal controls to prevent and/or minimize losses by the appropriate employees at the lowest possible cost to the agency. Specifically, the areas defined in this policy are: Responsibility, Accountability, Monitoring, Employee Training, Investigation, Audits , Record Keeping, Security and Key Control. ADM-EC-021 on Intranet under Administrative Manuel Loss Control Program Policy

6. To provide a comprehensive system of internal fiscal controls as well as property controls. • To protect the State from losses resulting from any public official, appointee or employee while performing duties. PROGRAM GOAL

7. Assign responsibility • Establish each employee’s accountability • Reduce the HPL’s exposure and losses and safeguard assets • Maintain public confidence • Protect assets from theft and robbery PURPOSE

8. The frequency and severity of the • claims we submit • Our “exposure” to risk – determined by our • admissions, patient days, surgeries, state • & personal vehicle mileage, etc. • Our successful implementation of this Bonds • & Crime Program. HPL’s current yearly premium is $910 K HPL’s Risk Management Premiums are determined by:

9. Must designate “responsible” • employees (which all employees are • designated) • Must provide training for • responsible employees • Must provide regular program audits such • as key audit • Must define investigation procedures Components of the Program

10. ensuring employees are trained • ensuring safeguards are followed • reviewing the program for protection • of HPL’s assets and property from • losses Supervisors Responsibilities

11. following the Bonds, Crime and • Property Program • reporting discrepancies or problems to • their supervisor Employees responsibilities

12. Safeguard funds, property & other assets against waste, loss, unauthorized use or misappropriation INTERNAL CONTROLS we all must follow:

13. To safeguard against damage & loss of property: * employee accountability for equipment and property they use * use devices to prevent loss, such as locked bank bag *equipment management programs INTERNAL CONTROL PROCEDURES

14. To safeguard against losses including: * security of cash, checks, stamps * equipment check-in and-out * collections for meals, prescriptions & other fees, etc. *locking & unlocking of buildings *computer security Other controls

15. Keep cash, checks & other negotiables in a secure location at all times • Alert security of any concerns (people watching you collect money, asking questions about money, etc) • Be aware of your surroundings when transporting money • Keeping money secure when transporting Tips on how to safeguard against losses:

16. If you have questions concerning your responsibilities, call Monica Bryant (Accounting Dept. #6283). • This program is on the U: drive under FARA • This program is designed to protect YOU the employee. Additional information