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Redevelopment Grant Program

This document provides an extensive overview of the Redevelopment Grant Program Implementation Workshop held in Spring 2010. It covers key elements such as introductions, purpose, agenda, grant agreements, payment requests, annual reports, and monitoring processes. Participants are guided through the requirements for matching funds, eligible and ineligible costs, and the procedures for submitting payment requests. The workshop emphasizes the importance of thorough documentation and compliance with grant agreements to ensure successful project completion.

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Redevelopment Grant Program

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  1. Redevelopment Grant Program Implementation Workshop Spring 2010

  2. Overview • Introductions • Purpose • Agenda • Grant Agreements • Payment Requests • Annual Reports • Monitoring and Closeout

  3. Grant Agreements • Emailed after receipt of legal description for public portion of project • Should be signed and returned in a timely manner • Signatures should match authorized parties from resolution submitted with application • Examine your budget – it may be different from your application • Note all requirements from grant agreement

  4. Grant Agreement - Requirements • Matching funds requirement • At least 50% match • Annual report due date - July 25 • Contract start date and term end date • Eligible costs incurred up to 1 year prior to application date can be match • Redevelopment work must begin by start date listed in grant agreement • Private financing must be in place by December 31, 2010

  5. Grant Agreement - Requirements • Note Section 6.04 Requirements • Recorded Declaration • Publicly owned and used for a public purpose in perpetuity • Certified each year in annual report • Other general requirements, check with your legal counsel

  6. Grant Agreements - Amendments • Increase in grant amount • Supplemental award • Change in term end date • Extenuating circumstances only • Contract language changes

  7. Grant Agreements – Adjustments (GAN) • Change in budget line item (notify DEED of any significant monetary changes) • Reverting unspent funds • Change in grant status

  8. Grant Agreements – Status • Awarded • Closed Pending ___________ • Closed Pending Development • Closed

  9. PaymentRequests

  10. Payment Requests

  11. Payment Requests

  12. Payment Requests – Eligible costs • Eligible costs are the activities listed in the approved budget of the grant agreement • Eligible costs incurred within one year prior to application date can be included as match only • Eligible costs incurred after award date can be paid with grant funds

  13. Payment Requests –Ineligible Costs • Meals, excessive travel, hotel, incidentals • Program administration costs • “In-Kind” costs • Landscaping (seeding, sod, trees, etc.) • Development-related costs • Costs not supported by invoices • Costs incurred on private land

  14. Payment Requests – Supporting Invoices • Provide an outline of invoices that reflects budgeted line items with subtotals. • Include subcontractor invoices • Invoices must show dates that work was completed • Notify DEED of any significant monetary changes in budgeted line item(s)

  15. Payment Requests • Send requests to your project manager to expedite payment • Payments are made on a 2 week schedule • Payments are generally wired within a week of processing (once approved)

  16. Annual Reports • Purpose • Legislative requirements • Must be signed (certified) by Grantee • Due July 25, annually • Level of project completion dictates which sections of the report need submission • Report is simple, should not take too long

  17. Annual Reports

  18. Annual Reports

  19. Annual Reports

  20. Annual Reports

  21. Annual Reports

  22. Annual Reports • Submit until final development is complete and all final job, tax, and other benefits are reported

  23. Monitoring and Closeout • When does DEED monitor a project? • Who is involved in a monitoring visit? • What is inspected at a monitoring visit? • Grant Management • Financial Management • Project Progress

  24. Monitoring and Closeout – Grant Management • All correspondence relating to the grant must be on file, such as • Grant agreements and GANs • Annual Reports • Other pertinent documents and reports • Files should be well organized

  25. Monitoring and Closeout – Financial Management • Pay Request and backup documentation should be on file • Final budget numbers with sources identified • Tracking of all revenues and expenditures • Match requirements met • Approval/financial management process

  26. Monitoring and Closeout – Project Progress • Status of project and final development • Final jobs and other benefits #s if not previously reported • Site visit

  27. Monitoring and Closeout • Reports are submitted to Grantee within 45 days of monitoring visit • Negative findings may be issued, immediate response required • Reporting requirements remain in effect until project is closed • Grantee files must remain available for 6 years after file is closed

  28. General Grant Management • Project team: DEED as partner • Keep appropriate DEED staff informed throughout the project of any changes • Project schedule • Development changes • Budget changes • other

  29. Questions?

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