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Responsibilities of Graduate Assembly Officers: Detailed Duties Overview

This document outlines the essential duties of various officers within the Graduate Assembly (GA). The President is tasked with high-level meetings and overseeing committees, including faculty mentorship awards and student services. The Internal Vice President manages resources and serves as the GA President's backup. The External Affairs Vice President advocates at multiple government levels, while the Campus Affairs Vice President coordinates student representation. The Treasurer handles budget creation and expenditure approvals. Further roles include the Rules Officer, Funding Officer, and Environmental Sustainability Officer, each with unique responsibilities.

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Responsibilities of Graduate Assembly Officers: Detailed Duties Overview

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  1. GA Elections – Officers Required DUTIES March 6, 2014

  2. President • Meet with top administrators including Chancellor and UC President • Chair Executive Board meetings and Faculty Mentorship Awards Committees • Sit on high level administrative committees and the Commercial and Student Services Board which oversees the Student Union businesses and staff

  3. Internal Vice President • Chair Delegate Assembly and recruit and train new delegates • Manage internal GA resources such as room reservations, golf cart reservations, soda distribution,etc. • Sit on administrative committees including the board that oversees the Student Union businesses and staff • Serve as back up to the GA President

  4. External Affairs Vice President • Serve as a board member for the UC Student Association (requires travel at least once a month) • Meet with key administrators at UCOP and with Regents • Lobby and advocate at city, state, and federal levels (involves travel to Sacramento and DC) • Supervise 3 legislative directors and chair External Affairs Committee

  5. Campus Affairs Vice President • Assign graduate students to administrative and academic committees and check in regularly with committee reps • Liaise and check in with Project Coordinators • Meet with Academic Senate Chair and Provost • Sit on administrative and academic committees • Chair the Campus Affairs Committee

  6. Treasurer • Create the GA’s annual budget (and Chair the Budget Committee) • Approve all expenditures over $500 for officers, PCs, and staff • Periodically review GA spending and investments to ensure fiscal health of assembly • Sit on administrative committees as needed

  7. Rules Officer • Chair Rules Committee • Act as parliamentarian at GA delegates meetings • Conduct annual or biannual review of bylaws and charter and write resolutions to correct or update the bylaws and charter as needed • Serve on Funding Appeals Committee

  8. Funding Officer • Chair Funding Committee and sit on Funding Appeals Committee • Update Funding Guide annually or as needed • Help develop online funding application for 2014-2015 school year

  9. Environmental Sustainability Officer • Chair Environmental Sustainability Committee • Serve on sustainability related committees like The Green Initiative Fund • Oversee GA sustainability awards • Make recommendations to the GA on new sustainability initiatives/practices, etc.

  10. Graduate Council Reps • 3 reps and 1 alternative • Meet with Graduate Council 1-2/month • Sit on reviews of academic programs • Advocate for GA within Academic Senate and give updates at GA meetings

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