1 / 13

EVENT REQUIREMENTS SUMMARY October 2012

X GAMES. EVENT REQUIREMENTS SUMMARY October 2012. GXG Event Requirements_RFP_d5_2012_10_03. INTRODUCTION Event requirements are based on hosting an entire X Games event. ESPN will contact all interested cities to discuss city/entity proposals and hosting options. CONTENTS

damian-lott
Télécharger la présentation

EVENT REQUIREMENTS SUMMARY October 2012

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. X GAMES EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03

  2. INTRODUCTION • Event requirements are based on hosting an entire X Games event. ESPN will contact all interested cities to discuss city/entity proposals and hosting options. • CONTENTS • Management • Local Organizing Committee & Staffing • Facilities • Sport Course Space Requirements & Other Facilities • Services & Equipment X GAMES EVENT REQUIREMENTS 2 GXG Event Requirements_RFP_d5_2012_10_03

  3. MANAGEMENT LOCAL ORGANIZING COMMITTEE & STAFFING 3 GXG Event Requirements_RFP_d5_2012_10_03

  4. MANAGEMENT Local Organizing Committee: • Executive Management - Key executives responsible for Event Management, Commercial Operations, Business Operations, Facility Management. Interface with ESPN Event Teams. • Functional Areas - Sports & Competition*, Medical, Logistics, Event Production, Event Operations, Safety, Security, Sustainability, Information Technology, Sponsorship Management, Event Marketing, Event Merchandise Sales, Content Strategy*, TV Production & Operations*, Media Relations, Finance & Administration, Transportation, Accommodations, Food & Beverage. * ESPN responsibility Staffing: • Event Staffing: Provide sufficient number of permanent, temporary, and volunteer staff to plan, organize, and manage the event. 4 GXG Event Requirements_RFP_d5_2012_10_03

  5. FACILITIES SPORT COURSE SPACE REQUIREMENTS & OTHER FACILITIES 5 GXG Event Requirements_RFP_d5_2012_10_03

  6. FACILITIES Sport Course Space Requirements: Traditional summer sports - Skateboard, BMX Freestyle, Moto X, Rally Car See Sample Maps page 12 & 13 Skateboard/BMX Moto X Rally Car • Sports are not limited to the above. 6 GXG Event Requirements_RFP_d5_2012_10_03

  7. FACILITIES - continued Sport Course Space Requirements: Traditional winter sports - Snowboard, Skiing, Snowmobile. Rally Car to be included at future winter events. Snowboard/Ski* Snowmobile* Rally Car • Sports are not limited to the above. • *Snow-covered alpine ski trails in close proximity to each other and the base area 7 GXG Event Requirements_RFP_d5_2012_10_03

  8. FACILITIES - continued Other Facilities: • Venues: Multiple venues to accommodate 5,000 to 20,000 spectators. Amenities to include restrooms, concessions, parking, security, etc.(Access to venues is needed for four to six weeks in total, from course load-in to load-out). Competition: Venues to accommodate Course Space Requirements (see slide 6, 7). Cultural Elements: Venues to conduct cultural elements in music, style, and film. • Compounds: TV (250m x 130m), Logistics, Vendor, Rally, and Moto equipment & storagelocations (50m x 50m each). One (1) area (25m x 25m) for Sponsor equipment and storage • Offices & Meeting Rooms: Sufficient climate-controlled work space and office equipment for 300 event & TV staff, 30 vendors. • Media Center: Location for Press Conferences and sufficient office equipment, work space, and hospitality for 200 accredited media. • Hospitality Space: Sufficient, climate-controlled lounge and catering facilities for Sponsors/VIPs (200), Athletes/Team Managers (560), Podium Club (200), Suite Guests (varies). • Staff Catering: Climate-controlled dining and kitchen facilities to serve 1,000 meals/day. • X Fest: 60m x 60m interactive sponsor village. • Parking: 420 total reserved parking spaces – 400 vehicle spaces and 20 truck spaces. 4,000 parking spaces for spectators. • Vehicle and Equipment Access: Required from the back of house staging areas to the competition courses at each venue. • Accommodation: Staff: 275 single occupancy hotel rooms at peak (minimum 3 star). Average 7 nights totaling 4,000+ room nights, over a 6 week period. VIP: 100 single occupancy hotel rooms at peak (minimum 4 star). Average of 4 nights totaling 420 room nights, over a 7 day period. GXG Event Requirements_RFP_d5_2012_10_03

  9. SERVICES & EQUIPMENT 9 GXG Event Requirements_RFP_d5_2012_10_03

  10. SERVICES & EQUIPMENT Services: • Transportation: Shuttle service for athletes, VIPs, staff and media to/from accommodation. Shuttle service for spectators to and from parking location. Airport Transfers for all athletes, VIPs, and staff. • Utilities and Municipal Services: Utilities: power, water, phone, internet, etc. required at specified venue locations. Services: transit system, emergency services, police, fire, sanitation. • Guest Services: Event Staff to assist guests with event information, attractions, services, schedules, etc. Equipment: • Equipment: Variety of handling equipment including: straight mast and reach forklifts, loaders, skid steers, water truck, street cleaner (Access to equipment is needed for four to six weeks in total, from course load-in to load-out). Specialty Equipment: Dependent on sport: concrete pump, crane, snow cats, winch cats, zauggcutter, and excavator. On Venue Uphill Transportation: Adequate numbers of all terrain vehicles/snowmobiles for staff & athletes requiring on-course transport. 10 GXG Event Requirements_RFP_d5_2012_10_03

  11. VENUE MAPS - SAMPLES 11 GXG Event Requirements_RFP_d5_2012_10_03

  12. X GAMES ASPEN - SAMPLE VENUE MAP 12 GXG Event Requirements_RFP_d5_2012_10_03

  13. X GAMES LA - SAMPLE VENUE MAP 13 GXG Event Requirements_RFP_d5_2012_10_03

More Related