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Comprehensive Overview of AKC Hunt Test Responsibilities and Agenda

This presentation aims to enhance club members' understanding of the responsibilities required to conduct a successful AKC Hunt Test. It outlines key roles such as the Hunt Test Chairman, Secretary, and committees, detailing their specific duties in accordance with the "Regulations & Guidelines for AKC Hunting Tests for Retrievers." Key tasks include securing judges, managing entries, coordinating ground inspections, and ensuring all necessary equipment is available. Participants will gain clarity on their assignments and the overall agenda, ensuring a smooth and compliant test event.

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Comprehensive Overview of AKC Hunt Test Responsibilities and Agenda

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Presentation Transcript

  1. AKC Hunt Test Overview

  2. Agenda • Presentation Objectives • Key Personnel / Responsibilities • Hunt Test Committee • Support Activities • Schedule

  3. Presentation Objectives • To increase clubmembers’ awareness of the needs and responsibilities required to conduct a successful Hunt Test • This presentation describes duties and responsibilities as outlined in “Regulations & Guidelines for AKC Hunting Tests for Retrievers”

  4. Assignments • Individual Assignment / Responsibilities • HT Chairman • HT Secretary • HR Committee • Game Steward • Gun Captain • Stake Marshals

  5. Hunt Test Chairman • Secures Judges for the Event • Assures point requirements are met • Confirms travel and lodging • Sources birds to be used • Arranges for ribbons and judges gifts • Assigns key personnel • Marshalls • Gun Captain • Bird Steward

  6. Hunt Test Chairman (cont’d) • Coordinates club flyer (welcome letter) to accompany Premium List • Inspects grounds week before test and reviews landowner’s special restrictions • Designates specific areas • Camping • Headquarters • Exercise (Airing) • Serves on HT Committee • Approves bills for payment • Ensures that all equipment is on hand

  7. Hunt Test Equipment • Birds • Wingers • Decoys • Holding blinds • Trash cans • Ribbon • First-aid • Shotgun shells • Poppers • Signs • Port-o-Lets • Game calls • Bird bands

  8. Hunt Test Secretary(aka: “She who does most of the work...”) • Files HT application with the AKC • Receives entries • Sorts entries by testing levels • Prepares the catalog • Supplies judges’ books • Maintains and submits all records to the AKC • Ensures that catalogs are properly marked • Ensures that all certifications are complete • Ensures that all qualifying scores are recorded and submitted

  9. Hunt Test Secretary (cont’d) • Makes necessary hotel and travel arrangements • Completes and files HT Secretary’s Report with the AKC • Submits all records within 7 days of Event • Sends a marked catalog to the Retriever Field Trial News

  10. Hunt Test Committee • Must include at least 5 people who will attend the test for its duration • Jerry Moulden • Chet Beatty • Marty Thompson • Greg Loshe • Mark Littlejohn • During the test, the Committee carries the power and authority of the American Kennel Club • Investigates reports of misconduct (AKC Guide for Event Committees in Dealing with Misconduct)

  11. Marshalls • Are in charge of their assigned stake’s mechanics, equipment and personnel (excluding judges) • On day prior, meets judges and helps prepare for test

  12. Marshalls (cont’d) As it pertains to his/her stake, are responsible for: • Equipment (as specified by judges) • Birds • Signage • Trash • Holding blinds • Asst Marshall • Traffic control • Parking • Gallery Control • Radios • Passes Judges communications to Gallery, Workers and Entrants

  13. Marshalls (cont’d) • Food for judges and birdboys • Rebirding • Coordinates move to next series • As announcer for judges: • Manages reruns • Calls for test dogs • Lines up dogs per the draw* • Arranges for pick-up and bye dogs • Records scratches * Marshalls must be aware of other stakes’ needs as well as those of multi-dog handlers in order to assure the overall success of the event.

  14. Marshalls (cont’d) • Post Event: • Returns club equipment to headquarters • Takes down and returns signs • Trash detail • Accounts for radios • Participates in Judges’ awarding of ribbons

  15. Schedule • Week before Event: • Inspect grounds to confirm location of Headquarters, tests, facilities, entrances and off-limits areas • Supervise any improvements or other changes to grounds • Confirm bird count

  16. Schedule • Day before Event: • Deliver trailer • Set up HQ • Accompany judges to stakes areas for test set-ups • Put out Signs • Band birds • Rope off restricted areas • Judges dinner

  17. Schedule • Saturday: • HQ Personnel • Handler info • Distribute catalogs • Event layout / map • Marshalls accompany Judges • Collect final equipment • Ducks • Judges books • Clean-up • Set-up Sunday tests

  18. Schedule • Sunday • Repeat Saturday a.m. process • Clean up grounds: “Leave no Trace” • Break down HQ • Pack up trailer • Haul off trash • Volunteers?

  19. QUESTIONS? IDEAS?

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