Ed-Smart An ERP Software Product for Educational Institutions’ Management Version 1.0 A Product by ERP Analysts, Inc. http://www.erpanalysts.com ã 2005 ERP Analysts
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Introduction Ed-Smart is a Software product specially made for Educational Institutions for hassle free Management of the Institution. Ed-Smart has been designed with the State-of-the-art open source technologies to reduce the development and implementation cost of the product.
Campus Management • Building Management • Manages complete details of the building such as location, no of floors, no of rooms etc., • Room Management • Details of rooms, benches in rooms etc.,
Department Management • Course Management • Manages the complete details of course offered in a School/college/university • Syllabus Management • Manages complete details of the syllabus for each course offered for each department • Department History • The complete details of the department such as date of establishment, Accomplishments etc.,
Admission Management This module takes care of complete students’ admission and staff recruitment Student part takes care of student application student’s personal details, marks, earlier academic records, admission details etc., Staff part takes care of staff application, personal details and recruitment process.
Student Management • This module takes care of complete student management. This module manages students’ • ID Card generation with Barcode • Personal details • Extra Curricular • Attendance • Internal Assessment • Tuition Fees - Exam fees • Remarks and warnings
Staff Management • This module takes care of complete staff management. This module manages • ID Card generation with bar code • Personal details - Service Register • Extra Curricular • Work Load Analysis • Attendance • Pay detail • Leave Detail and more..
General Management • This module takes care of the general management such as • Circular • Mailing System • Technical forum • Institution Diary • Inward/Outward Register • Document Management System • Address Folder
Library Management • This module takes care of complete operation of a college library • Catalogue – Books, CDs, Pamphlets … • Transaction – Issue, Return, Reservation … • Serials – Journals, Magazines, Periodicals … • OPAC – Online Public Access Catalogue • Penalty, Auto Messaging System, Bar Code generation, Transaction Statistics, User Analysis
Laboratory Management • The complete management of the Laboratory of a college • Inventory • Indent • Received Goods • Daily Consumables • Students’ Practical details (observation) • Penalty details etc.,
Examination Management • This module helps the exam controller to execute the examination in an efficient way • Time Table, Exam Application • Hall Ticket generation • Exam Attendance • Seating arrangement • Paper evaluation • Mark sheet generation • Result Declaration, Online Exam and more..
Hostel Management • This module is used to manage the hostel in an efficient way. • Student Details • Inventory • Daily Expense • Student Mess Bill • Student Attendance • And more..
Transport Management • This module is used to manage the Transport Activities of the institution. • Vehicle Details • Fuel Details • Employee Details – License Expiry Date • User Details – Staff, Student • Stages and Route Allocation and more..
Canteen Management • This module is used to manage the Canteen of the institution. • Canteen Staff Details • Point of Sale • Menu Card • Stock of the Canteen • Daily Expenses and more…
Inventory Management • This module is used to take care the Inventory of Materials of the institution. • Vendor Details • Material Details • Purchase Request • Purchase Order • Purchase Order Amendment • Goods Receipt / Issue and more …
Accounts Management • This module helps to maintain the complete accounting system of an educational institution • General Ledger, Sub Ledger, Petty Cash • Payables, Receivables • Budget, ASSET • Payroll • Daybook, Trial Balance, Income & Expenditure, • Balance Sheet, Budget Analysis, Audit Report.
WEB Module • This is an optional module which helps to interact with parent/others online. Some of the features • are - • Parent Login • View students status • Student Application form • Exam application from • Student Result • Alumni
Implementation Parent Internet Staff Ed-Smart Admin Student Exam Controller Librarian Principal Management Hostel
Technology Frame work : Entity DB frame work J2EE Technology Presentation : HTML,CSS.JSP Client side scripting : Java Script Server side scripting : JSP, Servelet, Java beans, J2SE, JAXP Database : MySql, XML Platform : Platform Independent, Linux is suggested. WebServer : Apache Application Server : Tomcat
Why Open Source? • Zero Investment in Additional software • Platform independence (j2ee) • Extensible/scaleable • Proven technology • Free from piracy issues (GPL) • Extensive online support
Features • Identity Card & Hall ticket generation with photograph • and barcode • Bar Code Generation • Messaging System • Optional web module • Multiple user level preferences • Approach towards NAAC / NBA • Component based architecture • Graphical Reports • Customization can be done as per the requirement of • individual institution as the product is extensible
Advantages • Developed on proven open source web technologies • Highly customizable • 24/7 online support • Highly secure • Portable / Scaleable • Extensible • Interconnectivity using intercom • Available on different set of modules • Simple backup procedure
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