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UNDERSTANDING AND UTILIZING I-Suite An Automated Incident Business Information and Support Tool

UNDERSTANDING AND UTILIZING I-Suite An Automated Incident Business Information and Support Tool. I-Suite What is it?. CURRENTLY SUPPORTED MODULES Incident Resource Status System (IRSS) Tracking and Statusing Incident Resources for Management. Incident Time System (ITS)

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UNDERSTANDING AND UTILIZING I-Suite An Automated Incident Business Information and Support Tool

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  1. UNDERSTANDING AND UTILIZING I-Suite An Automated Incident Business Information and Support Tool

  2. I-SuiteWhat is it?

  3. CURRENTLY SUPPORTED MODULES • Incident Resource Status System (IRSS) • Tracking and Statusing Incident Resources for Management. • Incident Time System (ITS) • Collecting and Tracking Time of Incident Personnel and Equipment for Payment • Incident Cost Accounting Reporting System (ICARS) • Collecting and Displaying Incident Costs for Analysis • Incident Action Plan (IAP) • Creates IAP from the I-SUITE database

  4. I-Suite Advantage of I-Suite Approach • Customers and Users • Designed for Simplicity & Flexibility • Large or Small • Type 1, 2, 3 or Local Incidents • Modified and Enhanced based on User Input • Designed for Interagency Use • Designed to NWCG Standards • New! ROSS data import capability • Provides Support • Help Desk • Web Page • Training • User Documentation

  5. What can I-Suite do for you?

  6. Status Check-In Recorder ROSS Import File IAP ICS-220 Obligation/Accrual Report IAP ICS-204 Personnel Time Recorder Cost/Use Comparison Graphs Cost Unit Leader Cost Projections IAP ICS-203 Bar Codes I-Suite Database OF-286 Cost Summaries Utilization Graphs IAP ICS-206 OF-288 IAP ICS-205 Contractor Invoices ICS-221 Crew Report Cost Graphs Utilization Analysis Crew Time Summaries IAP ICS-202 ICS-218 Aircraft Report Debits & Credits Equipment Report ICS-209 Cost Apportionment Qualifications Report Daily Costs by Resource Type Overhead Report Demob Planning Report Net Value Change

  7. Understanding Shared Data • Incident Name, Number, Start Date • Accounting Code • Request Number • Resource Name • Kind/Position • Status • Agency

  8. Stand Alone • Integrated Client Client Server Client Client Integrated vs. Stand-Alone

  9. I-Suite Modules

  10. Incident Resource Status System (IRSS) Benefit: Tool that eases the workload of record keeping and status assessment of all incident resources. Reduces paperwork, time, and effort. Allows for better informed decisions on resource assignments. Data entry time can be greatly reduced by utilizing the ROSS import capability.

  11. Incident Resource Status System (IRSS) • Features: • Generates ICS-209 resources • Generates labels for T-Cards • Serves as a personnel locator (including crewmembers) • Provides list of all qualifications of Overhead personnel • Provides for demob and reassignment planning

  12. Incident Time System (ITS) Benefit: Tool that eases the workload of documenting people and contract equipment time at the incident. Reduces redundancy and provides accurate summaries

  13. Incident Time System (ITS) • Features: • Automates posting personnel and equipment time to one or multiple incidents • Calculates pay debits and credits • Calculates and produces hard copy OF-288 • Calculates and produces hard copy OF-286 • Produces equipment use invoice/ contractor payment documents

  14. Incident Cost Accounting Reporting System (ICARS) Benefit: Tool that eases the workload of collecting, estimating, and analyzing incident costs. Provides real time information for decision making and reporting

  15. Incident Cost Accounting Reporting System (ICARS) • Features: • Total Cost Summaries • Summary by Cost Category • Daily Detailed Costs by Resource • Projections • Accrual/Obligation Reports • Graphic Summaries • Costs by Vendor • Costs by Agency • Resource Utilization

  16. Incident Action Plan (IAP) Benefit: Utilizes the I-Suite database to produce the Incident ActionPlan

  17. Incident Action Plan (IAP) • Produces: • ICS-202Incident Objectives • ICS-203 Organization Assignment List • ICS-204 Division Assignment List • ICS-205 Incident Radio Communications Plan • ICS-206 Medical Plan • ICS-220 Air Operations Plan

  18. What’s New in 2005? • OF-288 partial pay • Minor OF-288 form changes • Data entry enhancements in ITS • Fax OF-288 from application • Print ICS-209 correctly • Have a “override” accounting code for obligations • ICS-204 will show trainees as such • IAP consistency related items • Bug fixes

  19. “Final” Release 2006 • Bar Code/Smart Card Technology • Supply Module • Enhanced Demob functionality • Redesign database structure • Application look more seamless than 4 individual applications, more user friendly • Improved security • Import tools for IQCS, Radio Frequencies, AD Rates • User Help Module • Establish Data Warehouse • Establish Operation & Maintenance process

  20. I-Suite Training KEYS FOR SUCCESS • Become familiar with incident SOP’s • Practice using I-Suite • Ask for Help • Helpdesk: 866-224-7677 • Email: helpdesk@dms.nwcg.gov • Web Page: http://isuite.nwcg.gov • Suggestions: isuite_suggestions@dms.nwcg.gov

  21. An Automated Incident Business Information and Support Tool

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