2005-2006 CHARITY AUCTION BALL INFORMATION SESSION October 6, 2005
What is Charity Auction Ball? An annual charity fundraiser with a 17-year history, organized entirely by Kellogg students CHARITY • All proceeds are donated to charities that we select, in Evanston, Chicago and throughout the World AUCTION • Live and silent auctions • Items donated by students, faculty, local businesses and corporate sponsors BALL • Kellogg’s winter-term formal, held in February • Dining, drinking, dancing and entertainment
CHARITY In 2005, We Donated over $30,000 to Six Charities
AUCTION 2005 Live Auction Items Included • 7-night Stay at the Ritz-Carlton, Miami • Bar Golf Pub Crawl with the ‘06 Lady MMMs • Framed, Autographed Shaquille O’Neal Jersey
AUCTION Not to Forget the Silent Auction Hot items included: • 3 pairs of domestic round-trip tickets on United Airlines • Dinner with Dean Jain • Callaway golf clubs • Luncheon w/ CEO of Madison Dearborn • NBA road trip w/ Professor Israel • Blind wine tasting party • Numerous gift certificates for restaurants, health & beauty, and services
BALL 2005 CAB was a Huge Success… • Saturday, February 26, 2005 • Harold Washington Library • 550+ Kellogg students, JVs and friends
BALL …And a Lot of fun! • Sorry, pictures are too big!
2006 Charity Auction Ball Agenda • Target Date: Saturday, February 25, 2006 • Venue is in process • Fundraising Goal: $40,000 • Charities, Theme, Event Details, and Auction Items are all to be determined by the 2006 CAB Team!
Leadership Team Overview Overall Chair Katrina Borisjuk Committee Chairs Finance Andrew Bouthilet Marketing Melissa Lynn Charity Selection Becca Zoller Student Donations Rachel Brecher Event Planning Alice Wu Corporate Donations Alex Egan Faculty & Local Donations Dennis DeBassio Logistics Chair Mileva Zunjic
What to Expect as Part of the CAB Team • Ownership over an integral part(s) of planning Charity Auction Ball • Small responsibility the day of the event • Committee meetings, all-hands meetings and socials It’s really fun to plan one of Kellogg’s most highly anticipated events! • Feeling really good about donating $40K to charity • Ensuring that all your hard work results in a great party • Getting to know ~35 2nd years, 1st years, 1Ys, JVs, plus charities and faculty members
Charity Selection • 4-5 committee members needed • Create study body awareness to promote student supported charities to apply • Contact local charities, review applications, interview candidates and select final beneficiaries • Time frame • Charities selected by late October/early November • Work to support the other committees until the event • Time commitment • 2 hours/week in October and early November • 1 hour/week in February for ticket sales • Opportunity to help with various projects leading up to the event
Corporate Sponsorships and Donations • 3-4 committee members needed • 1-2 for corporate sponsorships • 1-2 for corporate donations • Key Team Responsibilities • Develop and contact potential corporate sponsors and donors • Organize and track all sponsorships and donations • Ensure appropriate use of sponsor names/logos and facilitate distribution of donations • Approximate Time Frame • Approximately 2 hours per week in October and November • All corporate sponsorships and donations must be finalized by early January
Student Donations • 3-4 committee members needed • Key Responsibilities/Deliverables: • Develop strategy and set goals for soliciting donations from Kellogg students • Manage, own, and maintain the entire database of donations (with Corporate and Faculty/Local Business Donations Committees) • Formulate a marketing strategy for promoting auction items (with Marketing Committee) • Coordinates the collection and distribution of all auction items (with the Corporate and Faculty/Local Business Donations Committees) • Assist with editing the auction booklet • Time Commitment: • 2-3 hours per week until Nov. 14 • Week of Nov 14 – 18 will be VERY busy during the donation drive • Nov – Feb: time commitment as needed • If you are outgoing, creative, and organized, this position is for you!
Faculty & Local Donations • Faculty Donations (2 people) • Develop target list of faculty donors • Contact and convince faculty targets • Local Business donations (2-3 people) • Formulate tactical strategy • Develop effective method for soliciting donations and manage end-to-end logistics • Organize and track all donations (using Excel/online donation form) • Time frame • Expect to meet twice a month for 30-45 minutes • All corporate, local and faculty donations must be finalized by January
Event Planning & Logistics • Event Planning (2 people) • Menu planning • Beverage selection • Décor • Manage caterer • DJ selection • Event Logistics (2 people) • Party staffing • After party • Transportation • Hire auctioneer • Design and produce auction displays • Time frame • EP Fall and Winter Quarter • Logistics mostly Winter Quarter, closer to event date • Must be prepared for February 26th event
Marketing • 4 committee members needed, incl. 1 technology chair • Manage all marketing communications for event • Develop potential themes and associated marketing collateral • Promote and publicize • Plan and execute CAB TG • Create Auction Book • Manage the Charity Auction & Ball website • Time frame • Planning in October and execution up and until the event
Finance • Treasurer (1 person) • Manage budget, coordinate disbursements, and review contracts • Payment Logistics (1 person) • collect funds from participants and sponsors • Time frame • Slightly heavier workload around time of event
Next Steps • Monday, October 10 at 5:00 pm - Application /preference form due • Email to: firstname.lastname@example.org • New team members will be notified by Friday, October 14th • Kick-off meeting/social the following week • Contact Katrina or the specific committee chairs if you have additional questions
Chair Contacts • Overall Chair - Katrina Borisjuk – email@example.com • Charity Selection Chair - Becca Zoller – rzoller2006@ • Corporate Donations Chair - Alex Egan – aegan2006@ • Student Donations Chair - Rachel Brecher – rbrecher2006@ • Faculty and Local Donations Chair - Dennis DeBassio – ddebassio2006@ • Event Planning Chair - Alice Wu – awu2006@ • Event Logistics Chair - Mileva Zunjic – mzunjic2006@ • Marketing Chair - Melissa Lynn – mlynn2006@ • Finance Chair - Andy Bouthilet – abouthilet2006@