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Database Management Systems

Database Management Systems. Pierce College Part B. Module 6: Database Development. Lecture 1: Introduction to Microsoft Access 2010. Introduction Links. Database design basics for Access 2010 - (20 minutes)

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Database Management Systems

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  1. Database Management Systems

    Pierce College Part B
  2. Module 6:Database Development Lecture 1: Introduction to Microsoft Access 2010 Pierce College - CIS260 Database Management Systems
  3. Introduction Links Database design basics for Access 2010 - (20 minutes) http://office.microsoft.com/en-us/access-help/database-design-basics-HA010341617.aspx?CTT=1 Make the switch to Access 2010 – great as overview (20 minutes) http://office.microsoft.com/en-us/access-help/make-the-switch-to-access-2010-RZ101791922.aspx?CTT=3 **Getting started with Access 2010 (includes video) (40 min) http://office.microsoft.com/en-us/access-help/getting-started-with-access-2010-HA010341722.aspx?CTT=3 Demo: Bring your business data together in an Access database (6 minutes video – 20 min for text version) http://office.microsoft.com/en-us/access-help/demo-bring-your-business-data-together-in-an-access-database-HA010255203.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  4. Other Reference Links Structure of a database Access 2007 text version (20 minutes) http://office.microsoft.com/en-us/access-help/learn-the-structure-of-an-access-database-HA001213954.aspx?CTT=3 Access 2007 reserved words and symbols (20 minutes) http://office.microsoft.com/en-us/access-help/access-2007-reserved-words-and-symbols-HA010030643.aspx?CTT=1 Access 2010 specifications (20 minutes) http://office.microsoft.com/en-us/access-help/access-2010-specifications-HA010341462.aspx?CTT=1 Access Glossary (5 minutes scan) http://office.microsoft.com/en-us/access-help/access-glossary-HA010218202.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  5. Scenario 1: O.U.R. Hospital Employee Training Database You’ve been tasked to create an Access database to be used for scheduling and tracking training courses for your hospital’s employees. Along with HIPAA training for new employees, and CPR/1st Aid certification and re-certification courses for all employees, you also need to schedule training on the new Electronic Medical Records (EMR) system that is being implemented. While all employees will be trained, they don’t all take the same EMR training modules. Pierce College - CIS260 Database Management Systems
  6. Module 6:Database Development Lecture 2: Microsoft Access 2010 Structure and Navigation Pierce College - CIS260 Database Management Systems
  7. Create Database & Navigation **Access 2010 Database Tasks (15 min Read; 1 hr Study) http://office.microsoft.com/en-us/access-help/access-2010-database-tasks-HA101829991.aspx?CTT=5&origin=HA010341722 Create an Access database (15 min Read; 1 hr Study/do) http://office.microsoft.com/en-us/access-help/create-an-access-database-HA010341576.aspx?CTT=1 Guide to the Access 2010 user interface (15 min Read; 1 hr Study/do) http://office.microsoft.com/en-us/access-help/guide-to-the-access-2010-user-interface-HA010341735.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  8. Module 6:Database Development Lecture 3: Microsoft Access 2010 Tables Pierce College - CIS260 Database Management Systems
  9. Create Tables Introduction to tables (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-tables-HA010341584.aspx?CTT=1 Create tables for a new database (40 minutes) (online training - this feeds to “Design the tables for a new database” series link on right side) http://office.microsoft.com/en-us/access-help/create-tables-for-a-new-database-RZ101772997.aspx Online training series of 9 videos with practices, quizzes, and Quick Reference Cards: (40-50 minutes each) Use “Design the tables for a new database” (online series) only for this lecture module. The others will be referenced in subsequent slides. http://office.microsoft.com/en-us/access-help/design-the-tables-for-a-new-database-RZ101772996.aspx Introduction to data types and field properties (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-data-types-and-field-properties-HA010341783.aspx Pierce College - CIS260 Database Management Systems
  10. Working with relationships “Create relationships for a new database” (online series) (40-50 minutes) http://office.microsoft.com/en-us/access-help/create-relationships-for-a-new-database-RZ101772998.aspx Article: Guide to table relationships (20 minutes) http://office.microsoft.com/en-us/access-help/guide-to-table-relationships-HA010120534.aspx?CTT=1 Microsoft video on database relationships using Access 2007 (7 minutes) http://office.microsoft.com/video.aspx?assetid=ES010277683&vwidth=884&vheight=540&CTT=11&Origin=HA010254901 Pierce College - CIS260 Database Management Systems
  11. Working with data Restrict data input by using a validation rule (20 minutes) http://office.microsoft.com/en-us/access-help/restrict-data-input-by-using-a-validation-rule-HA010341586.aspx Add a calculated field to a table (20 minutes) http://office.microsoft.com/en-us/access-help/add-a-calculated-field-to-a-table-HA101820564.aspx?CTT=1 Introduction to importing and exporting data (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-importing-and-exporting-data-HA101790599.aspx?CTT=1 Video: Import data to an Access database (6 minutes) http://office.microsoft.com/en-us/access-help/video-import-data-to-an-access-database-VA101815333.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  12. Module 6:Database Development Lecture 4: Microsoft Access 2010 Queries Pierce College - CIS260 Database Management Systems
  13. Create queries links Introduction to queries (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-queries-HA010341786.aspx?CTT=1 Create queries for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-queries-for-a-new-database-RZ101772999.aspx?CTT=1 Video: Calculate values in a query (3 minutes) http://office.microsoft.com/en-us/access-help/video-calculate-values-in-a-query-VA101822639.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  14. Create expressions links Video: Create an expression (6 minutes) http://office.microsoft.com/en-us/access-help/video-create-an-expression-VA101812615.aspx?CTT=3 Article: Create an expression (20 minutes) http://office.microsoft.com/en-us/access-help/create-an-expression-HA010341590.aspx?CTT=1 Article: Use the expression builder (20 minutes) http://office.microsoft.com/en-us/access-help/use-the-expression-builder-HA101812460.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  15. Module 6:Database Development Lecture 5: Microsoft Access 2010 Forms Pierce College - CIS260 Database Management Systems
  16. Create forms links Article: Introduction to forms (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-forms-HA010343724.aspx?CTT=1 Create a form by using the Form tool (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-tool-HA010341567.aspx?CTT=3 Create a form by using the Form Wizard (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-wizard-HA010341568.aspx?CTT=3 Create forms for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-forms-for-a-new-database-RZ101773001.aspx Pierce College - CIS260 Database Management Systems
  17. More forms links Video: Set the record source for a form or report (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=1 Create a tabbed form (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-tabbed-form-HA010341583.aspx?CTT=3 Video: Pivot your data in Access (6.5 minutes) http://office.microsoft.com/en-us/access-help/video-pivot-your-data-in-access-VA101842926.aspx?CTT=1 Create PivotTable or PivotChart in a desktop database (20 minutes) http://office.microsoft.com/en-us/access-help/create-pivottable-or-pivotchart-views-in-a-desktop-database-HA101901543.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  18. Module 6:Database Development Lecture 6: Microsoft Access 2010 Reports Pierce College - CIS260 Database Management Systems
  19. Create reports links Introduction to reports (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-reports-HA010343725.aspx?CTT=3 Create a simple report (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-simple-report-HA010341579.aspx?CTT=3 Create a grouped or summary report (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-grouped-or-summary-report-HA010341571.aspx?CTT=3 Video: Set the record source for a form or report (review from forms) (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  20. More reports links Create reports for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-reports-for-a-new-database-RZ101773004.aspx?CTT=1 Video: Use conditional formatting on reports (5 minutes) http://office.microsoft.com/en-us/access-help/video-use-conditional-formatting-on-reports-VA101814119.aspx?CTT=1 Video: Highlight data on forms by using conditional formatting (5.5 minutes) http://office.microsoft.com/en-us/access-help/video-highlight-data-on-forms-by-using-conditional-formatting-VA102438087.aspx?CTT=3 Display comparative data visually with data bars (20 minutes) http://office.microsoft.com/en-us/access-help/display-comparative-data-visually-with-data-bars-HA101851088.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  21. Module 6:Database Development Lecture 7: Microsoft Access 2010 Database Administration & Security Pierce College - CIS260 Database Management Systems
  22. Access Security and Administration Introduction to Access 2010 security (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-2010-security-HA010341741.aspx Create strong passwords (20 minutes) http://www.microsoft.com/security/online-privacy/passwords-create.aspx Compact and repair a database (20 minutes) http://office.microsoft.com/en-us/access-help/compact-and-repair-a-database-HA010341740.aspx?CTT=1 Archive Access data (20 minutes) http://office.microsoft.com/en-us/access-help/archive-access-data-HA010288259.aspx?CTT=3 Protect your data with backup and restore processes (20 minutes) http://office.microsoft.com/en-us/access-help/protect-your-data-with-backup-and-restore-processes-HA010341510.aspx?CTT=1 Use sandbox mode in Access 2010 (20 minutes) http://office.microsoft.com/en-us/access-help/use-sandbox-mode-in-access-2010-HA010342092.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  23. Module 6:Database Development Lecture 8: Microsoft Access 2010 Advanced Topics Pierce College - CIS260 Database Management Systems
  24. Access Templates Using Templates in Access 2010 (video) (2 minutes) http://office.microsoft.com/en-us/videos/video-get-started-using-templates-in-access-2010-VA101944638.aspx?CTT=3 Microsoft templates (20 minutes) http://office.microsoft.com/en-us/templates/results.aspx?qu=access&av=zac Introduction to the Access 2010 templates (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-the-access-2010-templates-HA010341734.aspx?CTT=1 Video: Modify the Access 2010 templates (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-modify-the-access-2010-templates-VA101794442.aspx?CTT=3 Build an Access database to share on the Web (20 minutes) http://office.microsoft.com/en-us/access-help/build-an-access-database-to-share-on-the-web-HA010356866.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  25. Access Programming and Macros Create a data macro (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-data-macro-HA010378170.aspx?CTT=1 Video: Create a user interface (UI) macro (4 minutes) http://office.microsoft.com/en-us/access-help/video-create-a-user-interface-ui-macro-VA101814109.aspx?CTT=3 Video: Introduction to the Macro Builder (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-introduction-to-the-macro-builder-VA100393510.aspx?CTT=3 Introduction to Access programming (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-programming-HA010341717.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  26. Advanced Access Links Ten quick tips to help work more efficiently in Access 2010 – Video (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-ten-quick-tips-to-help-work-more-efficiently-in-access-2010-VA101831095.aspx?CTT=1 Create dynamic reports in Access using linked tables – Article (20 minutes) http://office.microsoft.com/en-us/support/create-dynamic-reports-in-access-using-linked-tables-HA001042820.aspx?CTT=1 [Note: this is a previous version of Access but the content is still valid.] Import or link to data in an Excel workbook – Article (20 minutes) http://office.microsoft.com/en-us/access-help/import-or-link-to-data-in-an-excel-workbook-HA010341760.aspx?CTT=1 Split an Access database – Article (20 minutes) http://office.microsoft.com/en-us/access-help/split-an-access-database-HA102749583.aspx?CTT=1 Ways to share an Access database – Article (20 minutes) http://office.microsoft.com/en-us/access-help/ways-to-share-an-access-database-HA010342110.aspx?CTT=1 Create a navigation form – Video (5 minutes) http://office.microsoft.com/en-us/access-help/video-create-a-navigation-form-VA101812613.aspx?CTT=3 Pierce College - CIS260 Database Management Systems
  27. Advanced Access Links – (cont.) Access 2010 Custom Themes – Article (20 minutes) http://blogs.office.com/b/microsoft-access/archive/2009/09/25/access-2010-custom-themes.aspx Improve the appearance of your Access forms and reports with Office Themes – Video (8.5 minutes) http://office.microsoft.com/en-us/access-help/video-improve-the-appearance-of-your-access-forms-and-reports-with-office-themes-VA101815213.aspx?CTT=1 Database Tasks using Access 2010 – Article (20 minutes) [NOTE: this is an overview of many Access features. Could be for introduction, or better for overall review.] http://office.microsoft.com/en-us/access-help/access-2010-database-tasks-HA101829991.aspx?CTT=5&origin=HA010341722 Add or change a lookup column (20 minutes) http://office.microsoft.com/en-us/access-help/add-or-change-a-lookup-column-HA010163773.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  28. Transitioning to Access 2013 Discontinued features in Access 2013 (10 minutes) http://office.microsoft.com/en-us/access-help/discontinued-features-and-modified-functionality-in-access-2013-HA102749226.aspx?CTT=1 Access 2013 Quick Start Guide (6 page reference sheet) (20 minutes) http://office.microsoft.com/en-us/support/access-2013-quick-start-guide-HA103673689.aspx?CTT=1 Switching to Access 2013 (20 minutes) http://office.microsoft.com/en-us/support/results.aspx?htags=htgprgntxO15Training&queryid=dbeb016e%2D76d2%2D4041%2Dbd62%2D87210c054359&avg=zac Make the switch to Access 2013 – online training (20 minutes) http://office.microsoft.com/en-us/support/make-the-switch-to-access-2013-RZ102923802.aspx?CTT=1 Training courses for Access 2013 – Reference List (5 minutes) http://office.microsoft.com/en-us/access-help/training-courses-for-access-2013-HA104030993.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  29. Module 6:Database Development Lecture 9: Microsoft Access 2010 SQL Pierce College - CIS260 Database Management Systems
  30. Structured Query Language (SQL) “When you want to retrieve data from a database, you ask for the data by using Structured Query Language, or SQL. SQL is a computer language that closely resembles English that database programs understand. Knowing SQL is important because every query in Microsoft Access uses SQL. Understanding how SQL works can help create better queries, and can make it easier for you to fix a query when it is not returning the results that you want.” http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  31. Access SQL (Structured Query Language) Introduction to Access SQL (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1 Access SQL: basic concepts, vocabulary, and syntax (20 minutes) http://office.microsoft.com/en-us/access-help/access-sql-basic-concepts-vocabulary-and-syntax-HA010256402.aspx Comparison of Microsoft Access SQL and ANSI SQL (20 minutes) http://msdn.microsoft.com/en-us/library/office/bb208890(v=office.12).aspx Microsoft Access SQL Reference (5 minutes) http://msdn.microsoft.com/en-us/library/office/ff841692(v=office.14).aspx Access 2010 Development (20 minutes) http://msdn.microsoft.com/en-us/library/office/ff604965(v=office.14).aspx Get help for built-in functions, properties, macro actions, and SQL keywords (20 minutes) http://office.microsoft.com/en-us/access-help/get-help-for-built-in-functions-properties-macro-actions-and-sql-keywords-HA010357048.aspx?CTT=1 Pierce College - CIS260 Database Management Systems
  32. Module 7:Database Security Pierce College - CIS260 Database Management Systems
  33. Module 7:Database Security Lecture 1: CAHIMS 7.1 Privacy & Security Policies & Compliance Pierce College - CIS260 Database Management Systems
  34. Module 7:Database Security Lecture 2: CAHIMS 7.3 Data and Systems Security Management Pierce College - CIS260 Database Management Systems
  35. Module 7:Database Security Lecture 3: CAHIMS 7.4 Disaster Recovery and Business Continuity Pierce College - CIS260 Database Management Systems
  36. Module 8:Testing and Training Pierce College - CIS260 Database Management Systems
  37. Module 8:Testing and Training Lecture 1: CAHIMS 6.1 Testing Methodology and Planning Pierce College - CIS260 Database Management Systems
  38. Module 8:Testing and Training Lecture 2: CAHIMS 6.2 Testing Implementation and Documentation Pierce College - CIS260 Database Management Systems
  39. Module 8:Testing and Training Lecture 1: CAHIMS 5.2 End User Training and Support Pierce College - CIS260 Database Management Systems
  40. Module 9:Capstone Project Applying Documentation and Development Skills in Access Pierce College - CIS260 Database Management Systems
  41. Nurse Rotation Database Access database design and development Team projects Peer review by other teams Documentation requirements: Combined Requirements document (Business, Functional, Technical) Data Dictionary Training Plan & Users Guide Test Plan Combined Governance, Policies and Procedures document Security should be addressed in numbers 1, 4, and 5 Pierce College - CIS260 Database Management Systems
  42. Nursing Rotation Scenario It is the first week in your new healthcare database career/(internship???). The IT Manager comes to you (all the new interns??? If team work is desired) and says “I think I have just the project for you to get your feet wet. It will be a chance for you to use your Access skills and to work with some of our healthcare staff. Our house supervisor wants a way to track nursing staff work rotations, make shift changes, and to easily print weekly and monthly reports. Up until now, it has just been tracked in a spreadsheet, but it has limitations. Since we already have the software, we believe using Access will quickly give them the functionality they need at this time without additional software costs. Talk to House Supervisor about the requirements. I estimate it will take you about two weeks (class time). Be sure to document everything so it can be supported by our team.” After talking to House Supervisor, you find that there are 3 shifts a day: 7am-3pm, 3pm-11pm, and 11pm-7am. The following information on each nurse is also needed in the system for the House Supervisor: Nurse name Employee ID Work contact phone and email Home contact phone and email Day Shift Unit/floor PatientID Shift Supervisor Whether it is a federal holiday or not; ideally they only work one major holiday a calendar year. After you think about it, you ask a few more questions and also found out that a nurse isn’t supposed to work two shifts back to back unless in an emergency, nor more than 36 hours a week. Also, the nurse should work the same unit/floor for the week if possible, and should watch the same patient if he/she is still on the floor for the nurse’s next shift for “patient continuity”. Pierce College - CIS260 Database Management Systems
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