Effective Presentation Skills

Effective Presentation Skills By Mr. P.V. Bodas

If Wealth is lost nothing is lost If Health is lost something is lost If Character is lost everything is lost Mr.P.V.Bodas

Effective Presentation Skills • Definition of the Presentation. • Preparation before your Presentation. • Beginning of your Presentation. • The Body of your Presentation. • Closing your Presentation. • Sharpen the Saw – Continuous Improvement Mr.P.V.Bodas

What is Presentation? • Presentation is most important situation where in oral verbal communication plays an extremely important role, along with body language. Mr.P.V.Bodas

Presentation requires • Careful Planning • Systematic Preparation • Effective Oral Communication • Help of Audio – Visual Aids Mr.P.V.Bodas

Presentation Definition • A speech made by an individual before a specified audience, on a specific subject, based on real data and information gathered, and processed for a significant purpose / occasion, and delivered with the help of audio-visual aids, in order to make a positive impact on the audience. Mr.P.V.Bodas

Preparation before Presentation Mr.P.V.Bodas

Know your Audience Types of Audience as per Mr. David Freedorn • Prisoner - Look for crossed arms • Vacationer - Look for good mood, with overrelax attitude • Graduate - Look for frowns, smug looks, Rolling Eyes • Student - Look for smiles, nodding, merciful habit of laughing at your jokes. Mr.P.V.Bodas

Develop your Objectives Develop the objectives, three or four only, both Precise and short with the help of 5 W +1 H tool, viz – • Why am I giving this presentation? • What is the purpose of the presentation? • What will be the actual content of the presentation? • How detailed will the information in the presentation be? • How long will the presentation last? • What do I want my audience (s) to conclude? • What is in it for my audience (s)? Mr.P.V.Bodas

Preparation before PresentationDeveloping and Rehearsing your Presentation Mr.P.V.Bodas

Table : “The Presentation Work Order” • Title of Presentation ……………………. • Date of Presentation ……………………. • How much time do I have to prepare?.... • What kind of room will I be speaking in? • Conference Room • Board Room • Classroom • Living Room • Other Mr.P.V.Bodas

Table : “The Presentation Work Order”…..Continue • How many people will be speaking to? • What type of equipment will be available to me? • Flip Chart(s)? • Overhead Projector? • Tape Player? • VCR and Monitor • Advanced Presentation • Chairs and Tables? • Hardware and Software? • Other …….. • What type of equipment do I need to provide/rent? Mr.P.V.Bodas

Prepare and mentally walk through : 3 – D Outline Each section of Presentation 3 x 5 cards Rehearse in front of : Other People Video Camera Mirror “Check List for Effective Rehearsal” Well before your Presentation : Mr.P.V.Bodas

Locate and know how to operate following fixtures Electrical Outlets Lighting Controls Volume Controls for Room Sound Locate the following : Restrooms Telephones “Check List for Effective Rehearsal”…Continue Just before your Presentation : Mr.P.V.Bodas

“Nervous to Natural” Very Important Points to Remember • Everyone get nervous – it’s a natural physical reaction that can be controlled, both mentally and physically. • Your audience wants you to win. • Being completely prepared is the key to reducing nervousness. • Use positive self-talk to reduce your mental stress. Mr.P.V.Bodas

“Nervous to Natural” Very Important Points to Remember • Use appropriate stress and tension reduction exercises to lesson your physical stress. • Convert nervousness to enthusiasm by bonding with your audience. Get them involved immediately. • Practice feeling confident and you will be confident. Never let me see you sweat! Mr.P.V.Bodas

Beginning your Presentation Mr.P.V.Bodas

“The First Three Minutes” (The first three minutes are different from the rest of your presentation, for following reasons:) • Your audience’s attention is naturally high. • You have only one chance to make a first impression. • First impressions are lasting impressions and are, therefore, a speaker’s best opportunity to win an audience. Mr.P.V.Bodas

“The First Three Minutes” • Secrets • Show respect and Build rapport • Prove you respect their time • Prove you are prepared • Use eye contact – attention – grabber tool Mr.P.V.Bodas

“The First Three Minutes” • Grab the audience’s attention, and run with it - • Use different types of openers – • Current Event • Anecdotal • Humour • Musical • Pictorial Mr.P.V.Bodas

“The First Three Minutes” • Must – Dos – • Focus wandering minds on the topic at hand • Use appropriate words and gestures • Get your audience committed to staying involved • Avoid Strictly • An Apology • An unrelated or inappropriate anecdote • Long or Slow Moving Statements • Equipment Failure Mr.P.V.Bodas

“The First Three Minutes” Make sure your Body Reinforces what you say- • Body Language Tips : • Stand-up Straight • Look participants in the eye • Stay relaxed • Use appropriate gestures • Maintain smiling face • Be decisive in expressing your thoughts • Make use of the first row participants to draw power from their interest and attention • Create a conversational tone Mr.P.V.Bodas

“The First Three Minutes” Know How to Gesture Effectively • Three major categories - • Descriptive Gestures • Suggestive Gestures • Prompting Gestures Gestures are reflective of each Speaker’s individual personality. Mr.P.V.Bodas

“The First Three Minutes” Know How to Gesture Effectively • Guidelines for use of appropriate Gestures - • Respond naturally • Suit the gesture to the words • Make your gesture convincing • Make your gestures smooth and well timed. Mr.P.V.Bodas

“The Atmosphere of your Presentation” Mr.P.V.Bodas

Few Secret Tips • Right Tone • Presentation “tone” refers to more than your tone of Voice. • The “feel” of the event creates an atmosphere • Big Things • Atmosphere = emotion • Create a Conversation • Rate your Presentations Mr.P.V.Bodas

Few Secret Tips • A lot of Little Things • Eye Contact • Word Choice • Body Language Mr.P.V.Bodas

Effective Presentation Skills