Welcome!

1. Welcome! U.S. Department of Education Office of Elementary and Secondary Education Office of Safe and Healthy Students (OSHS) FY 2014 School Climate Transformation Grant Program – Local Educational Agencies (SCTG - LEA) Grant (84.184G)

2. Welcome, pioneers!

3. Overview of “Now is the Time” Introduction to the Team Grant Overview Information Regulatory Policy Requirements GANs Monitoring tools Fiscal Management Contracts Expanded Authority Administrative Actions Performance Reports Record Keeping Freedom of Information Act (FOIA) Audits Grant Monitor’s Role Communication Budget Tech Assistance Resources Project Director’s Meeting Goals, Objectives, and Activities Staffing Evaluations A G E N D A

4. School Climate Transformation and ”Now is the Time”

5. School Climate Transformation grants to school districts—$35,818,097 School Climate Transformation grants to states—$7,339,654 Project Prevent grants to school districts—$14,167,876 School Emergency Management grants to states—$13,082,991 $70 Million 130 Grantees 38 States

6. Grant Monitor: Phyllis Scattergood

7. Grant Monitor: Eve Birge Grant Monitor: Eve Birge

8. Grant Monitor: Sarah Sisaye Grant Monitor: Sarah Sisave

9. Grant Monitor: Maureen Herman Grant Monitor: Maureen Herman

10. Introducing the Team! Grant Monitors PBIS TA Center Federal Partners

11. School Climate Transformation Grant Awardees 10 WA 1 – ‘14 MT NH 1 – ‘14 WI 4 – ‘14 NY 6 – ‘14 MI 3 – ’14 MA 3 – ‘14 CA 15 – ’14 NV PA 2 – ‘14 IA 2 – ‘14 UT 2 – ‘14 NE 3 – ‘14 CT OH IL 3 – ’14 DE MO VA KY 4 – ’14 DC 1 – ‘14 AZ 2 – ‘14 NC 1 – ‘14 OK 1 – ‘14 TX 6 – ’14 SC 1 – ‘14 AL 1 – ‘14 2014 SEA 2014 LEAs with no SEA LA 3 – ‘14 FL 5 – ‘14 HI Congratulations VI 1 – ‘14

12. “If we can’t help protect kids and staff, and make them feel safe at school, then everything else that we do is secondary…” “If kids don’t feel safe, they can’t learn. It’s that simple. Through these grants of more than $70 million, we are continuing our commitment to ensure that kids have access to the best learning experience possible.” U.S. Secretary of Education, Arne Duncan.

13. Regulatory/ Policy Requirements

14. Grant Award Notification Blocks identify different areas of information (examples: block 2, 3, 6, 9, and 10) Performance Period is the total period for which funds are awarded to a grantee Budget Period is annual increments of time to which a performance period is divided for budgetary purposes (usually 12 months)

15. Monitoring Tools

16. Fiscal Management “A grantee shall use fiscal control and fund accounting procedures that insure proper disbursement of and accounting for Federal funds” (EDGAR §75.702)

17. Fiscal Management (continued)

18. Contracts

19. Expanded Authorities

20. Administrative Actions Post-award request/change Requires new GAN No change to scope/objective Actions that require ED approval

21. Performance Reports

22. Recordkeeping Viable recordkeeping system All-grant related documents Fiscal and administrative records Retention period – 3 years after closeout (EDGAR §74.53)

23. Freedom of Information Act (FOIA)

24. Audits

25. Role of the Grantee and Project Director The Project Director’srole in the grant: Oversees the implementation of the project’s activities Ensures the timely submission of all performance reports and that all grant activities are in compliance with ED’s regulations Must be flexible, disciplined, and able to meet numerous deadlines Will have experience in project and personnel management, communications, and working with both school systems and community partnerships Should have knowledge of evaluation and be able to write clear and comprehensive reports • By accepting the grant award, the Grantee agrees to: • Perform the activities/work promised in the application • Exercise proper stewardship of federal funds • Comply with regulatory and programmatic requirements • Demonstrate and measuring progress toward achievement of project goals and the Government Performance and Results Act (GPRA) measures established for the program • Report all required information to ED

26. Role of the Grant Monitor Monitoring Tool

27. Communications To streamline communications and encourage more efficient grant operations… 1. All grant related information from this office should be directed to the project director 2. The project director should initiate and make all requests from the grant program (e.g., e-mail messages, telephone calls) directly to me as your Education Program Contact

28. Budget An OSHS staff member reviewed your proposed budget prior to award to determine if all items and associated costs were necessary and reasonable for proper and efficient performance of your project, allocable to the project, and allowable under the government cost principles. A revised budget must be submitted to me no later than 30 days after this call. Please remember that you must follow established procedures within your institution in the procurement of any services, including the competing and awarding of any contracts.

29. Technical Assistance Resources Application Package contains requirements and restrictions Refer to the Education Department General Administrative Regulations (EDGAR), Office of Management and Budget (OMB) Circulars, and ED’s Grants Policy Bulletins

30. TechnicalAssistance Resources The following is a list of available online resources governing grant expenditures: EDGAR – www2.ed.gov/policy/fund/reg/edgarReg/edgar.html Grantmaking at ED – www.ed.gov/fund/grant/about/grantmaking/index.html OMB Circulars - www.whitehouse.gov/omb/circulars/index.html Grants Policy Bulletins - www.ed.gov/policy/fund/guid/gposbul/gposbul.html So You Want to Know About Indirect Costs - www.ed.gov/about/offices/list/ocfo/fipao/abouticg.html Technical Assistance Resources

31. What: Project Director’s Meeting Why: • As the project director for this grant, you are required to attend our annual meeting for projects of new discretionary grants. • At the meeting, OSHS staff will provide an overview of the general administrative responsibilities. Who: Project Directors (if unable to attend, you must designate a representative to attend in your place) When: October 28, 2014 Where: Chicago, Illinois Agenda will be sent under a separate cover

32. Project Goals, Objectives, and Activities

33. Changes in Staffing

34. Evaluation Plan: Local Evaluation

35. I trust that these areas were satisfactorily covered. If there are issues that remain unresolved or questions unanswered, please do not hesitate to contact me or bring your issues up during the questions and answers session of the training on October 28th.

36. Thank you!