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Strategic Planning Implementation Team

Strategic Planning Implementation Team. Structure and Progress. Focus Group feedback Reports are difficult to understand Information is out of date “I want to know how much I have to spend” Internal issues Staff didn’t have time to handle more business No room for more staff.

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Strategic Planning Implementation Team

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  1. Strategic Planning Implementation Team Structure and Progress

  2. Focus Group feedback • Reports are difficult to understand • Information is out of date • “I want to know how much I have to spend” • Internal issues • Staff didn’t have time to handle more business • No room for more staff

  3. Build the team to do the job right • Matt Varley – interacts with customers, performs some tasks being affected • Janyce Sarmaniote – technical and accounting expertise • Dan Burke – Knowledge of BVARI and quality improvement expertise • Annie McGonagle – Independent Contractor, accounting expertise

  4. Completed projects: • Electronic check deposits • Review and identification of payment methods to maximize value • Online approval of eligible time records • Change purchase tracking system • Identify potential vendor discounts • ROI: Cost = $3,980 Savings so far = $16,527

  5. In Process: • Budget Template - prototype

  6. In Process: • Burn Rate and P&L report replacement- prototype • Further planned enhancements: • Access to data as recent as prior business day • Inclusion of obligated payments • Ad hoc report generation from PI Portal

  7. Ongoing projects: • Paperless approval system • Electronic checks for bills and reimbursements • Form redesign (travel, order request) • Make website easier to use

  8. Sponsored Programs Administration & HR Innovation Teams • SPA software to track project management from development through closeout • Alignment with VA eRD • ADP Portal • Your input is critical! • If interested in working with us to develop tools, please give your contact info to Riccardo.

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