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Strategic Planning Implementation Team

Enhance team dynamics and progress focus, addressing feedback on difficult reports, outdated information, and staff constraints. Meet operational challenges and optimize savings. Current and planned projects target efficiency and user experience improvements. Join the innovation initiative!

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Strategic Planning Implementation Team

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  1. Strategic Planning Implementation Team Structure and Progress

  2. Focus Group feedback • Reports are difficult to understand • Information is out of date • “I want to know how much I have to spend” • Internal issues • Staff didn’t have time to handle more business • No room for more staff

  3. Build the team to do the job right • Matt Varley – interacts with customers, performs some tasks being affected • Janyce Sarmaniote – technical and accounting expertise • Dan Burke – Knowledge of BVARI and quality improvement expertise • Annie McGonagle – Independent Contractor, accounting expertise

  4. Completed projects: • Electronic check deposits • Review and identification of payment methods to maximize value • Online approval of eligible time records • Change purchase tracking system • Identify potential vendor discounts • ROI: Cost = $3,980 Savings so far = $16,527

  5. In Process: • Budget Template - prototype

  6. In Process: • Burn Rate and P&L report replacement- prototype • Further planned enhancements: • Access to data as recent as prior business day • Inclusion of obligated payments • Ad hoc report generation from PI Portal

  7. Ongoing projects: • Paperless approval system • Electronic checks for bills and reimbursements • Form redesign (travel, order request) • Make website easier to use

  8. Sponsored Programs Administration & HR Innovation Teams • SPA software to track project management from development through closeout • Alignment with VA eRD • ADP Portal • Your input is critical! • If interested in working with us to develop tools, please give your contact info to Riccardo.

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