7 Things to Know About Shared Office Space

1. 7 Things to Know About Shared Office Space Shared office spaces are becoming a force to reckon for new businesses. There are many reasons why business centers in Hyderabad choose to go-forward with shared office spaces. Some of the reasons can be; • Cost-saving benefits • Giving one’s organization a modern face-lift to attract a younger workforce • It’s incoherent flexibility in accommodating a fluctuating workforce Based on the experience of people in these types of set-ups, the best staff performance is when organizations thoughtfully and thoroughly manage the change with their long-standing employees or when the open workspace concept had always been an integral part to any organization as it attracts people who would like to work that way. Considering how common and popular shared office space in Hyderabad is in present times, their overall impact on the people who work in these spaced is under-researched. Serviced offices in Hyderabad are everywhere and people are joining hands to these types of spaces as well. Below one can see 7 things one needs to know about the shared office space and its environment; 1. BENEFITS The benefits of the environment of an impeccably managed shared office can definitely make these workspaces seem very desirable. Some of the benefits associated with this type of work layout are as follows; • Great and immense employee satisfaction • Projects the image of being modern and forward thinking • It improves flexibility in the usage of the physical space of the office • Enables a closer working relationship • Productivity is high • Easily exchange skills and knowledge • Increase network opportunities • Cost-savings 2. NOT BENEFITTING EVERYONE While the office space layout may look futuristic, but it lacks coziness, privacy, and comfort. The collaboration might seem to work, but at the expense of productivity for tasks which require great concentration. As work becomes more shared for most people, it can increase their cognitive demands without increasing their benefits. Some negative outcomes associated with these type of shared office space are as follows; a. When one compares to those working at home or on the road, distraction is significantly worse in most of the shared office arrangements

2. b. Behaviors can become unproductive like increases distrust, uncooperative, higher social liabilities, increased negative interpersonal relationships c. As work environments become shared, supervisor support decreases d. No privacy 3. RECONSIDERATION OF LIFTING THE BAN ON PERSONAL ITEMS Personal spaces allow staff members to store their meaningful belongings. There are lockers which can be added to common areas or lounges to store one’s personal items, hard copies and equipment as well. There is a potential threat to an employee’s identity if there is a shift from a traditional to a more open concept, which basically eliminates that personal space, and one can no longer personalize their workspace with pictures of their loved ones. This move can reduce positive emotion and increase stress, and also lower the sense of control which the employee experiences at their workspace. 4. LIMITING VISUAL AND AUDITORY DISTRACTIONS Noise and sounds can be incredibly distracting. These are some of the most common grievances one hears about open concept systems. For example, if someone was having a joyful and cheerful conversation in the kitchen, then the entire office could hear about it. Many of its solutions aren’t a costly one, and it is flexible to improve the well-being of the worker as well. 5. COLLABORATION AREAS Lounges are a must in an open concept office as they serve as a benefit to improve both the distractions- visual and auditory. Break-out rooms will be cozy, inviting, and relaxing. These rooms allow the staff to freely associate and be creative as well. 6. TRY AND ASK FOR FEEDBACK BEFORE MAKING IT PERMANENT A thoughtful and thorough shared office system is extremely important for staff performance. This participatory approach might give one the desired result at the same time getting the key employee buy-in and their feedback as well. 7. DEDICATING TIME FOR TEAM MEETINGS OR SUPERVISOR MEETINGS Even though everyone shares a common workspace but one of the drawbacks of using an open concept is its perception of disconnectedness with one’s management or supervisors. So one needs to regularly hold staff meetings, group meetings or even meet with the supervisors. The benefits outweigh the costs of the open concept.