Prepared by Office of Facilities Planning & Management

1. Operating Procedures for Human Embryonic Stem Cell Research at Stanford University Presented by Sara Bible Senior Associate Dean for Finance and Administration Office of Vice Provost and Dean of Research Kathleen Thompson Co-Director Research Management Group Stan Dunn Property Service Representative- School of Medicine Stanford Property Tim Gadus Space and Assets Manager SoM Prepared by Office of Facilities Planning & Management

2. Operating Procedures for Human Embryonic Stem Cell Research Agenda Introduction Space Equipment Supplies Salaries Other Funding Agencies Security Questions & Answers

3. Operating Procedures for Human Embryonic Stem Cell Research Introduction > Tim Gadus Sara Bible “Why are we having this meeting?” - Registered and Non-Registered Stem Cell Lines - CIRM Funds awarded - 19 Stanford faculty - Dozens of staff - 18 + Buildings - Potentially 1,000s of Assets

4. Operating Procedures for Human Embryonic Stem Cell Research Space > Kathleen, Sara and Tim - Tracking Form > include all rooms for HESC use - Buildings available - Exclusions RAFI > BL3 Facility Falk > CV085, CV087, CV089, CV091, CV093A, CV095, CV095A Grant-1 > AIDS Research Lab Boswell Fish Facility - under construction - iSpace coding Room attributes > pick list for HESC values Room Comments Research Explanation

5. Operating Procedures for Human Embryonic Stem Cell Research Space - iSpace coding

6. Operating Procedures for Human Embryonic Stem Cell Research Space - iSpace coding

7. Operating Procedures for Human Embryonic Stem Cell Research Space - iSpace coding

8. Operating Procedures for Human Embryonic Stem Cell Research Space - iSpace coding Stem Cell type added here Thanks to Maps & Records for adding these already

9. Operating Procedures for Human Embryonic Stem Cell Research Equipment > Tim and Stan - Property tagging *Property will scan bar codes and determine the red/greeen tagging - PI/Lab responsibility * new equipment * non-capital In any room where non-registered hESC research is performed, all new and existing equipment regardless of funding source, must be reviewed for ownership, and tagged appropriately. It will be tagged as either APPROVED for use on non-registered hESC or DO NOT USE on non-registered hESC. SAMPLE TAGS DO NOT USE ONNON-REGISTERED hESC NO NR hESC Equipment owned by the FederalGovernment APPROVED FOR USE ON NON-REGISTERED hESC OK NR hESC Equipment owned by Stanford

10. Operating Procedures for Human Embryonic Stem Cell Research Supplies > Tim, Kathleen and Sara - all lab supplies - separate or mixed? - written methodology Expendablematerials and supplies for non-registered hESC research must be purchased with non-federal funds (CIRM, gift, department or university research funds). If you purchase expendable materials and supplies that benefit multiple projects, use a reasonable allocation methodology to accurately assign costs to the benefiting projects. When making such purchases to support non-registered hESC research, make certain costs are not allocated to federal projects. To avoid risk of charging supplies for non-registered hESC research to federal projects, you may choose to purchase supplies for non-registered hESC research separate from all other research where practical.

11. Operating Procedures for Human Embryonic Stem Cell Research Salaries > Kathleen and Sara - Faculty - Post Doctoral Fellows - Graduate Students - Staff Use Stanford’s established policies for: - tracking, allocating and confirming effort on sponsored projects for all personnel to ensure that effort devoted to non-registered hESC research is not paid with federal funds, - monthly review and quarterly certification of expenditure statements, by the Principal Investigator, - proper allocation of salaries and benefits when an individual is working with multiple sources of support. Follow the Special Operating Procedures for gaining approval in advance for additional work involving hESC research for postdoctoral fellows and students funded 100% by federal sources.

12. Operating Procedures for Human Embryonic Stem Cell Research Other Funding Agencies > Kathleen and Sara - Private Foundations - examples - American Heart Association > No Stem Cell work on registered or non-registered

13. Medical Emergencies Work Injury Any Chemical Spill Fire or Explosion Security Emergency Radioactive Spill Unusual Odor 96 Emergency Phone Towers on campus Operating Procedures for Human Embryonic Stem Cell Research Security > Tim - SoM Emergency Procedures - know where the Blue Phones are - consider locking lab doors at night if working alone - do NOT block building doors open when they are locked - minimal Stanford Who information on public site http://med.stanford.edu/somsafety/inemerg.html

14. Operating Procedures for Human Embryonic Stem Cell Research Questions & Answers

15. Operating Procedures for Human Embryonic Stem Cell Research Resources and Contacts Stanford HESC Information web page http://ora.stanford.edu/hesc/ Stanford HESC Policy http://www.stanford.edu/dept/DoR/rph/10-7.html Stanford HESC Tutorial http://ora.stanford.edu/hesc/tutorial.asp All faculty, staff, postdoctoral scholars, and students, as well as visiting scholars and researchers, are required to complete hESC training before they begin work on any project involving human embryonic stem cells.ﾊ We will track completion of this training through the Stanford Training and Registration System (STARS) • SoM RMG • Kathleen Thompson Co-Director • klt@stanford.edu 650-725-0661 • Stanford Vice Provost and Dean of Research and Graduate Policy • Sara Bible Senior Associate Dean for Finance and Administration • sbible@stanford.edu 650-723-9050 • Stanford Property • Stan Dunn Property Service Representative SoM • standunn@stanford.edu (650) 725-0081 • SoM Office of Facilities Planning & Management • Tim Gadus Space and Assets Manager • timgadus@stanford.edu 650-498-4426