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Academic Progress Monitoring Guide for Students - Guidelines and Tips

This guide outlines the rules and procedures for continuing eligibility requirements towards degree completion, including full-time enrollment, credit hours, course selection, and academic performance. It provides insights into monitoring progress, declaring majors, avoiding repeated or duplicate courses, and planning ahead for changes in majors or academic programs.

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Academic Progress Monitoring Guide for Students - Guidelines and Tips

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  1. Continuing Eligibility Rules-Ed, October 2011

  2. Rules-Education: Continuing Eligibility Starts with Course Selection • Full-time Enrollment • Degree Applicable Credit Hours • Percentage of Degree Followed by academic performance Were the hours earned?

  3. Rules-Education: Continuing Eligibility • Review the Requirements - Compliance • Monitoring Procedures - SAASS

  4. Progress Toward Degree – 1 year at a time hrs 1st semester

  5. Progress Toward Degree – 1 year at a time hrs hrs (Fall + Spring) hrs (earned anytime) 2nd semester

  6. Progress Toward Degree – 1 year at a time hrs hrs (Fall + Spring) 2nd year of enrollment declare major 40

  7. Progress Toward Degree – 1 year at a time hrs 3rd year of enrollment hrs (Fall + Spring) 60

  8. Progress Toward Degree – 1 year at a time hrs 4th year of enrollment hrs (Fall + Spring) 80

  9. Planning Ahead – what to watch for • Midyear Enrollee • Previous Coursework • Applicable Degree Credit

  10. Planning Ahead – what to watch for • Midyear Enrollee • credit hours (18) • % of degree Sample: PTD expectations Spring 2011 = initial enrollment • 6 hrs Fall 2011 = 2nd semester • 6 hrs AND 18 hrs (Spring ‘11 + Fall ‘11) • 24 hrs (total) Spring 2012 • 6 hrs AND 18 hrs (Fall ‘11 + Spring ‘12) Fall 2012 = 4th semester • 6 hrs • 40%

  11. Planning Ahead – what to watch for • Midyear Enrollee Sample: PTD expectations, cont. Spring 2011 = initial enrollment Fall 2011 = 2nd semester Spring 2012 • Will need to meet 18 hrs (again) • Be aware of Fall course request • Will summer school be necessary? Fall 2012 = 4th semester • Declare major by January • 40% by January

  12. Planning Ahead – what to watch for • Previous Enrollment • repeated courses • duplicate courses Reviewing an isolated schedule can be misleading! Sample : Student-Athlete in 4th semester • ECON 2005 • PSYC 2004 • MATH 1526 • SPAN 1106

  13. Planning Ahead – what to watch for Repeated Courses Fall 2009 ENGL 1105 MUS 1104 TA 2014 ACIS 1504 Spring 2010 ENGL 1106 GEOS 1024 HTM 2454 HUM 2734 • Fall 2010 ECON 2005 SOC 2004 MATH 1525 SPAN 1105 • Spring 2011 ECON 2005 PSYC 2004 MATH 1526 SPAN 1106

  14. Planning Ahead – what to watch for Duplicate Courses Fall 2009 ENGL 1105 MUS 1104 TA 2014 ACIS 1504 Spring 2010 ENGL 1106 GEOS 1024 HTM 2454 HUM 2734 • Fall 2010 ECON 2005 SOC 2004 MATH 1525 SPAN 1105 • Spring 2011 ECON 2005 PSYC 2004 MATH 1526 SPAN 1106

  15. Planning Ahead – what to watch for • Credits Toward Degree • minor • change major “Required” Courses ≠ Degree Applicable Credits toward minor. Credits required for intended major rather than current major.

  16. Planning Ahead – what to watch for Example: Change of Major Fall 2010 – MKTG major 12 credits = applicable to MKTG student passes 9 of 12 Spring 2011 – MKTG major student intends to switch to HTM student enrolls in 12 credits 6 credits = applicable to MKTG 12 credits = applicable to HTM

  17. Planning Ahead – what to watch for Example: Change of Major, cont. Fall 2010 – MKTG (9 hrs earned) Spring 2011 – MKTG (6 hrs) – HTM (12 hrs) What if student declares HTM in April? 6 hrs= met | 18 hrs= met (9+12) What if students declares HTM in August? 6 hrs = met | 18 hrs = not met (9+6) % requirement is based solely on major at time of certification (once/semester)

  18. Up Next: Monitoring Continuing Eligibility

  19. SAASS Continuing Eligibility Monitoring SAASS Academic Coordinators are responsible for the eligibility monitoring of student athletes with whom they work independent of the University Registrar.

  20. SAASS Continuing Eligibility Monitoring • Class Schedule Review • Full Time Enrollment • Full Time Enrollment Exception • NCAA 6 Hour Requirement • 18 Hours Each Academic Year • 24 Hours First Year

  21. SAASS Continuing Eligibility Monitoring • NCAA Percentage of Degree Review • Designated degree program beginning of 5th semester of full time enrollment (note:Recertification will not occur after initial certification of designated major) • Review of potential majors prior to designation for undecided majors • Review of potential majors prior to change of major • Determination of 40 percent of degree completed by the start of 5th semester • Determination of 60 percent of degree completed by the start of 7th semester • Determination of 80 percent of degree completed by the start of 9th semester

  22. SAASS Continuing Eligibility Monitoring • NCAA/Virginia Tech Cumulative GPA Requirement Review • Start of second year: 90 percent of GPA required – 1.80 GPA • Start of third year: 95 percent of GPA required – 1.90 GPA • Start of fourth year: 100 percent of GPA required – 2.00 GPA • Virginia Tech requires all students to maintain a minimum 2.00 GPA

  23. Eligibility Letter

  24. Continuing Eligibility Chart

  25. Next Rules-Ed:November 15 Special thanks to Jermaine & Sarah for coming today!

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