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2012 State of Technology Rotary District 5450

2012 State of Technology Rotary District 5450. Ben Allen Allen Technology Advising. Evergreen Rotary. Member since 1999 Main Focus is International Climb for Children Africaid Youth Exchange Youth Exchange for my Family. Africaid Computer Lab in Tanzania. Evergreen Rotary.

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2012 State of Technology Rotary District 5450

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  1. 2012 State of TechnologyRotary District 5450 Ben Allen Allen Technology Advising

  2. Evergreen Rotary • Member since 1999 • Main Focus is International • Climb for Children • Africaid • Youth Exchange • Youth Exchange for my Family

  3. Africaid Computer Lab in Tanzania

  4. Evergreen Rotary • Member since 1999 • Main Focus is International • Climb for Children • Africaid • Youth Exchange • Youth Exchange for my Family

  5. TECHNOLOGY BEST PRACTICESFOR ROTARY CLUBS

  6. Virtual Meetings • Rondee.com – Conference Call anywhere • Skype.com – Video one person and Intl phone • Join.me – Screen sharing with multiple people • Oovoo.com – 12 person video

  7. Rondee.com • Free conference calling • Ability to schedule conference calling • Uses a long distance phone number

  8. Virtual Meetings • Rondee.com – Conference Call anywhere • Skype.com – Video one person and Intl phone • Join.me – Screen sharing with multiple people • Oovoo.com – 12 person video

  9. Join.me • Free Screen Sharing 1 2

  10. Training and Continuity • How to document processes and procedures for Rotary Clubs?

  11. Training and Continuity • How to document technology?

  12. Types of Documentation • Excel Spreadsheets • Word Documents • PowerPoint Presentations • AND

  13. Types of Documentation • SnagIt - $49.95 but free to try for a month

  14. What is SnagIt • Screen Shot Software

  15. SnagIt - $49.95 • Record screen movies with audio from a computer microphone!

  16. SignUpGenius.com • Great tool for free on-line signups • SnagIt demonstration on how to use this tool

  17. Sign Up Genius

  18. Sign Up Genius

  19. Sign Up Genius

  20. Sign Up Genius

  21. Sign Up Genius

  22. Sign Up Genius

  23. Sign Up Genius

  24. Sign Up Genius

  25. Sign Up Genius

  26. Sign Up Genius

  27. Sign Up Genius

  28. Sign Up Genius

  29. Training and Continuity • How to document technology?

  30. Training and Continuity • Where to document processes and procedures?

  31. Google Docs/Google Drive • Google Docs – Secured file storage in the cloud • Google Drive – Sync Google Docs with your computer

  32. TECHNOLOGY BEST PRACTICES1) Rotary Technology2) Business Technology

  33. Training and Continuity? • How to document processes and procedures? • Where to document processes and procedures?

  34. Most people think “Business Continuity” means only one thing...

  35. Business Continuity • Is technology always working? • Are your staff always working?

  36. Business Continuity

  37. Business Continuity

  38. UTM (Unified Threat Management • Acceptable Use Agreement • Web Filtering • Block porn and gambling • Consider blocking shopping, personal e-mail • OpenDNS.org has a free home feature for this • Antivirus – AVG Free is not bad, Macs avoid this altogether • Antispam

  39. Business Continuity • Backups are key • DropBox is crude but good! • Carbornite online backup • StorageCraft with local USB for local image backups

  40. Best Practices • NO Notifications • E-Mail • Cell Phone • MS Windows Startup – Standby with all programs open?

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