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Data Management Considerations for Online High Schools

Data Management Considerations for Online High Schools. Innovative Learning Conference October 15, 2008 San Jose, CA. Katie Logan Wyoming e Academy of Virtual Education & Fort Washakie High School Technology Director David Glick David B. Glick & Associates, LLC External Evaluator.

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Data Management Considerations for Online High Schools

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  1. Data Management Considerations for Online High Schools Innovative Learning Conference October 15, 2008 San Jose, CA Katie Logan Wyoming e Academy of Virtual Education & Fort Washakie High SchoolTechnology Director David Glick David B. Glick & Associates, LLCExternal Evaluator

  2. Questions that need answers • About students: • Are they learning the content? • Are they completing courses at a reasonable pace? • Are sufficient numbers passing classes? • In what subjects do they excel or lag? • Compared to what?

  3. Questions that need answers • About teachers: • Are they effective? • Are they improving their teaching? • Are they satisfied with their jobs and with school leadership? • Are their technology skills sufficient? Where do they need to be improved? • Compared to what?

  4. Questions that need answers • About the school: • What are the strengths and weaknesses of the curriculum? • How well is our model (e.g. hybrid, ITV, fully online) working? • Will we make AYP? • Are our kids’ parents satisfied? • Are our public relations/marketing efforts successful? Compared to what?

  5. What data do we track and what reports do we need to answer all those questions?

  6. Why are virtual schools unique for data collection? Student Information System Learning Management System

  7. Why are virtual schools unique for data collection? Part 2 Flexible scheduling (day and year) Different definitions of attendance Students from multiple districts Teachers from multiple districts Individualized pacing Full-time and part-time students

  8. Who Are the Stakeholders?

  9. Student Information System • Manage common school tasks • Report cards • Letters home • Attendance • Health Records • Discipline Records • Reports to State • NCLB driven • Parent Access (web portal) • Report Cards • Attendance • Fee Balance(s) • Discipline

  10. Learning Management System Facilitate asynchronous learning • Content presentation • Communication • student/instructor • student/student • student/admin • instructor/admin • Assessment • Grading

  11. DATA THAT RESIDES IN BOTH SYSTEMS Grading Cumulative course grades (LMS) Final grade for transcript (SIS) Course assessments (LMS) Assessments (local, state, national) (SIS) State Standards (SIS) Attendance User Activity (LMS) By day By course By sub-section of course Seat Time (SIS) State Requirements Courses Schedule (SIS) Transcript Info (SIS) Rosters (LMS) & (SIS) Content (LMS) Grading Attendance Course Data

  12. Possible Solutions

  13. ONE SYSTEM; THREE FUNCTIONS Pros Single sign-on Single database No data duplication Cons Get rid of existing management systems Only viable for new programs Does this product exist for K12? Cost Fulfills NCLB reporting?

  14. Two Systems, New Interface Pros Keep existing systems Single Sign-on LMS/SIS invisible to end users Cons Custom programming Inflexible after initial design Does this product exist for various LMS/SIS combos? Cost Training and maintenance

  15. TWO SYSTEMS,BACK END DATA EXCHANGE Pros Keep existing systems Data exchange w/out errors Maintain NCLB reporting Cons Custom programming Inflexible after initial design? Data not “real-time” (Batch, APIs) Cost No parent access No virtual school specific data

  16. Questions for the audience How do you manage your data? What about rolling enrollment? What about leveled access? Do you have support from your State education department? What are the vendor responsibilities? (SIF, SCORM, etc…)

  17. Issues and Solutions

  18. Contact Us

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