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For Board Members Only

For Board Members Only. NALHFA Conference, Austin, TX April 26, 2012 Mark Ulfers, Executive Director Dakota County Community Development Agency mulfers@dakotacda.state.mn.us 651-675-4400. Commissioner Roles & Responsibilities. Approve bylaws, resolutions, policies & procedures

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For Board Members Only

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  1. For Board Members Only NALHFA Conference, Austin, TX April 26, 2012 Mark Ulfers, Executive Director Dakota County Community Development Agency mulfers@dakotacda.state.mn.us 651-675-4400

  2. Commissioner Roles & Responsibilities • Approve bylaws, resolutions, policies & procedures • Select a qualified Executive Director • Delegate responsibilities and authority to Executive Director on the Commissions behalf • Establish policies such as: personnel, grievance, procurement, disposition, admissions and continued occupancy, agency administrative plans, etc. • Review & monitor budgets to ensure expenses are in compliance with laws and other requirements

  3. Commissioner Roles & Responsibilities • Approve policies and procedures for internal and external monitoring controls • Approve policies and procedures to detect and prevent program fraud, waste, mismanagement and abuse • Ensure the agency is acting legally and with integrity in its daily operations

  4. Executive DirectorRoles & Responsibilities • Hiring, training and terminating staff • Preparing budgets, applications, contracts and procurement documents • Administering first mortgage and downpayment assistance loans • Supervising cash management, bank reconciliation, program selection guidelines • Monitoring operations for fraud and abuse

  5. Executive DirectorRoles & Responsibilities • Maintaining overall compliance with Federal, State and local laws, as well as agency policies and procedures • Keeping Commissioners informed of any problems such as audit concerns, major resident issues, financial status and changes to laws • Reviewing program performance of private participants (e.g. mortgage lenders and loan servicers)

  6. Commissioner Tips • Understand your agency’s mission and organization • Read the legislation that created your agency • Know and understand Roberts Rules of Order • Tour projects developed by your agency • Attend local/national trainings • Access online resources for additional information • Develop a strong rapport with the leaders of the agency • Require commissioner packets are received in advance of meetings • Don’t be afraid to ask questions • If there is a project or issue that is controversial, get all of the facts before forming an opinion • Represent your jurisdiction at agency events

  7. Resources • Housing and Development Law Institute (www.hdli.org) • National Association for County Community & Economic Development (www.nacced.org) • National Association of Local Housing Finance Agencies (www.nalhfa.org) • National Association of Housing & Redevelopment Officials (www.nahro.org) • Public Housing Authorities Directors Association (www.phada.org) • U.S. Department of Housing & Urban Development (www.hud.gov)

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