Transcribing elephant biology data for better access:

1. Transcribing elephant biology data for better access: Using REDCap for data collection & quality control. Dan Reboussin Hannah Norton Library mini grant MG31 • Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

2. Learning objectives • Project background and purpose • Successfully login to REDCap • Understand where to find help • Create an accurate, complete transcription record • Submit sample data record for evaluation • Know criteria to qualify for this temporary, part time position

3. Project background Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

4. Historical background • Humane herd culling to alleviate habitat loss: 3,175 animals (1965-1969) • Targeted restricted, overpopulated, stressed habitats • Budongo Forest, Uganda • Mkomazi National Park, Tanzania • Murchison Falls National Park, Uganda • TsavoNational Park, Kenya • Biological measurement data collected taking advantage of unique situation

5. Project goal: Better access to unique, important data “The primary goal of the Elephant Data Sheets project (part of the Ian Parker Collection of East African Wildlife Conservation) is to make a unique and significant data set conveniently accessible and directly useable for analysis by (for example) biology students, wildlife conservation researchers, and veterinary practitioners. These scientifically valuable primary resources are already available as open access images online. Their value for teaching and research will be increased enormously, however, when they are transcribed to a machine readable data file. This project will signal the availability of these materials, encourage their use in academics and among practitioners, and will provide a level of access that is certain to make the data set a popular resource.” Library mini grant: http://www.ufdc.ufl.edu/IR00003175

6. REDCap login Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

7. Login and select project First request an account (email danrebo@ufl.edu), then search “REDCap UF” or go to: https://www.ctsi.ufl.edu/research/research-support/redcap/

8. Login and select project Find the project instrument matching your assigned sheets After your account is activated, search for “REDCap UF” or go to: https://www.ctsi.ufl.edu/research/research-support/redcap/

9. Creating a record in REDCap Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

10. REDCap instrument

11. REDCap instrument

12. Save early and often – there is no auto-save! Mark forms as Incomplete or Complete to keep track of your progress. Not every field must be filled out for a form to be “Complete.”

13. Online help resources Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

14. Help is available http://guides.uflib.ufl.edu/data_sheets

15. Online resources • REDCap transcription login • Parker elephant data sheets (images at UFDC) • REDCap training resources • Basic Data Entry demonstration video (16 min.) Links at http://guides.uflib.ufl.edu/data_sheets

16. Online resources • REDCap transcription login • Parker elephant data sheets (images at UFDC) • REDCap training resources • Basic Data Entry demonstration video (16 min.) Links at http://guides.uflib.ufl.edu/data_sheets

17. Data sheet examples http://ufdc.ufl.edu/AA00013409

18. Online resources • Elephant data sheets: REDCap transcription instrument • Parker elephant data sheets (images at UFDC) • REDCap training resources • Basic Data Entry demonstration video (16 min.) Links at http://guides.uflib.ufl.edu/data_sheets

19. REDCap Training video You must first be logged in to view data entry training video

20. Online help resources: Even more help Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

21. More help available online: converting units http://guides.uflib.ufl.edu/data_sheets

22. Caution: inconsistent units!

23. When two values are separated by / assume the first is Right, second is Left unless otherwise indicated.

24. Working in several windows Data units converter Field data sheet REDCap template Dual monitor ("high performance") workstations available in Library West and @ Health Science Center Library): http://www.uflib.ufl.edu/mobile2/computers/all.html

25. Maximum expected measurements http://guides.uflib.ufl.edu/data_sheets

26. How can you participate? Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

27. Submit sample records for review and evaluation • To participate: • Request a REDCap account with danrebo@ufl.edu • Login and watch the REDCap data entry video • Transcribe a few records (3-5 is good) • Let us know the ID numbers you’ve completed • We’ll evaluate them for accuracy and reply • Apply for OPS job position in UF Smathers Libraries: https://jobs.ufl.edu/postings/ • You can also volunteer (please contact us) • Our emails are: danrebo@ufl.edu and nortonh@ufl.edu

28. Job requirements & qualifications • Minimum Requirements: • Request REDCap account (email danrebo@ufl.edu) and sign in with Gator 1 card • Complete competency test as required (online training and support provided) • Must be dependable, self-directed, and detail-oriented • Ability to follow detailed instructions consistently • Must create quality data records consistently (quality control will rate your work) • Computer skills, ability to locate records in database, working with numbers • Comfortable reading online data sheets, patience reading difficult handwritten records including unfamiliar (foreign) terms • Comfortable converting units from English/Standard units employed on online sheets to metric units as directed (using online unit calculators consistently) • Preferred Qualifications • Biology background, familiarity with medical terms • Familiarity with African place names • Excellent database and web searching skills • Ability to work independently once trained • Additional Information • Applicants must provide copy of a valid, current work permit, ID, and other information on request • Apply online at:  https://jobs.ufl.edu/postings/

29. Apply online at:  https://jobs.ufl.edu/postings/ Contact us: danrebo@ufl.edu and nortonh@ufl.edu The end (thanks)!