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Improving Tribal –DoD Relations:

Improving Tribal –DoD Relations:. Contracting Programs. Work Available at DoD Sites. Construction: Demolition Paving Cleanup Soil removal/ excavation Environmental service support Services: Facility Management (e.g., library) Information Technology (e.g, managing networks)

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Improving Tribal –DoD Relations:

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  1. Improving Tribal –DoD Relations: Contracting Programs

  2. Work Available at DoD Sites • Construction: • Demolition • Paving • Cleanup • Soil removal/ excavation • Environmental service support • Services: • Facility Management (e.g., library) • Information Technology (e.g, managing networks) • Archaeology / specialized cultural expertise • Retail office supplies and products 2 Contracting

  3. DoD Policy • Capacity Building – building a good foundation • Is consistent with Department of Defense’s 1998 American Indian and Alaska Native Policy • Simplifies contract monitoring, • Lower costs, and • Promotes government/tribal relationships 2 Contracting

  4. Procurement Contracting Tools • Primary Procurement Contract Forms • Blanket Purchase Agreements (BPU) • Task/delivery order • Firm Fixed-price contracts • Cost-reimbursement (rarely used at the base level) • Other contracting tools • Cooperative Agreements (CAs) • Memorandums of Understanding (MOU) • Government Purchase Card (Formerly IMPAC) 3 Contracting

  5. Basic Steps in the Contracting Process • Identify the requirement • Develop detailed statement of work (SOW) • Determine the best contracting tool with contracting office Influential factors: • Cost • Expertise • Risk • Small Business goals • Planning and execution time • Evaluate proposals and make award • Performance evaluation 5 Contracting

  6. Government Responsibilities • Educate contractors • Monitor their expenditures • Ensure contractor responsibility • Monitor schedules, measure milestones • Pay them timely for work completed • Effective and consistent communication at every step! 6 Contracting

  7. Small Business Contracting Program • DoD and the Small Business Administration (SBA) work with small businesses to encourage development of new sources of goods and services • To participate, Native American firms must: • Be for-profit (partnership, sole proprietor, corporation, joint venture, association, trust or cooperative) • Be considered capable of performing contract tasks • Provide required certifications (e.g. Drug-free workplace, payment of required wage rates, etc.) 7 Contracting

  8. SBA - Special /Disadvantaged Business Programs • 8(a) Business Development Program • Build capacity so firms can thrive in competitive business environment • Mentor-Protégé Program • Create successful DoD contractors of the future • SBA - Part of 8(a) program • DoD has similar program • Small Disadvantaged Business (SDB) Program • Boost SDB participation in federal procurement to overcome effects of past discrimination 8 Contracting

  9. SBA - Special /Disadvantaged Business Programs (Cont.) • HUB Zone Program (“Historically Underutilized Business Zone”) • Provides preferences to encourage economic development in HUB Zones • All Indian reservations qualify as a HUB Zone • Veteran-owned Small Businesses • Women-owned Businesses 9 Contracting

  10. Other Special Procurement Programs • DoD Indian Incentive Program • Pays prime contractor 5% of amount subcontracted to an “Indian organization or Indian-owned economic enterprise” • HBCU/MI ( Historically Black Colleges and Universities / Minority Institutions ) • Native American Initiative (Air Force) • NISH ( Nat’l Institute for the Severely Handicapped )

  11. Current & Past Contracts With Native Americans • CA With Evansville Village in Alaska • CA With Metlakatla Indian Community, Alaska • Site Investigation and Cleanup • CA With Oglala Sioux, South Dakota • Clean Up Activities at Badlands Bombing Range • CA With Central Counsel of Tlingit and Haida Indian Tribes of Alaska • Collecting Data Regarding DoD Environmental Impacts • Contract With Pueblo of Laguna, New Mexico • Construction Work • Contracts Between Army Corps & Alaska Native Corp. 10 Contracting

  12. What to Advise Tribes • Know your capabilities and availability • SBA registration and certification • Federal supply schedule - GSA • DoD central contractor registration • Seek subcontracting opportunities • Monitor for local purchase opportunities • Use e-commerce tools (the Internet) • Get to know your local SBA advocate 11 Contracting

  13. Sources of Information and Assistance for Tribes • Installation and regional military contracting offices • National Center for American Indian Economic Development (NCAIED) • Procurement Technical Assistance Cooperation (PTAC) Agreement Program • SBA Tribal Business Information Centers • Native American Business Alliance • U.S. Department of Commerce Native American Business Development Centers (NABDCs) 16 Contracting

  14. Sources of Information and Assistance (Cont.) • National Federation of Indian Businesses • DoD’s Office of Small Business Programs • Solicitation mailing lists • Bid Boards - Available locally • Commerce Business Daily • Use the internet 17 Contracting

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