Modernizing SharePoint Portals for Improved Collaboration and Governance

2. Modernizing your SharePoint Portals David Johnson Principal Program Manager, Microsoft CSEO Sam Crewdson Senior Program Manager, Microsoft CSEO THR2375

3. Microsoft Internal SharePoint landscape Online Everything comes together On-premises Specialized needs & testing Self-service & managed Self-service, now over 3 petabytes of data in SPO + ODB spanning 3 geos 179K Office 365 Groups + 74K non-group SharePoint sites + 238K OneDrive for Business <6K sites and portals SharePoint Sites Users, groups and countries Regional collaboration farms serving: Team, portal, extranet sites 253K total sites 233K users 74% Modern Sites 179K groups Communication Site Adoption at 57% 125 countries Hybrid On-premises shared services: Search, User Profiles, Taxonomy Office 365 shared services: Search, User Profiles, Taxonomy, Office Graph Office 365 Sites & Groups

4. Microsoft CSE (IT) approach to site modernization Policy and Governance Hub sites Site Designs

5. Changes in policy and approach

6. Encouraging modern through policy Going ‘modern’ by default Self-service site creation restricted to modern templates, classic only by exception Subsite creation for modern sites disabled All new web parts must be SharePoint framework parts SPFx web parts work in classic sites, so investment is retained as portals upgrade Engage business on simplifying publishing processes Direct edit on publishing pages eases publishing process Create common re-usable solutions to minimize one-off development

7. Governance: IA for Sites & Office 365 Groups Company Hub Site Division + Team site Team site Communication site Team

8. Microsoft CSE (IT) approach to site modernization Organization (Examples: Division, Product line, projects, communities) Location (Examples: Sales regions, location-based offices) Function (Examples: HR, Finance, PR, Legal, IT, Corp Comms)

9. Hub sites

10. Hub sites provide a new solution to old problems Hub sites can provide an easy way to delegate content ownership across organization boundaries without the complication of breaking permissions New hub-enabled web parts give a great way to do content aggregation Hubs provide a gradual migration solution

11. CSEWeb strategy Collaboration CSEWeb (departmental hub) Communications sites Team sites Core self-help/readiness content Governed, consistent experience Trusted source Cross-links to spoke sites News & announcements Custom shop fronts to core content Short-term content Cross-links to hub site Team-specific core content Not intended for broad audiences Can be connected to department hub Finding Meetings & Voice CSEWeb CSEO Connection Localized CSEWeb Sites CSE Listens

12. Using hub sites to ease upgrade to Modern Classic Site Start: a classic publishing portal with numerous subsites Subsite 1 Subsite 2 Subsite 3

13. Using hub sites to ease upgrade to Modern Classic Site Start: a classic publishing portal with numerous subsites Establish a new “root” site which will serve as the modern replacement and hub Modern Subsite 1 Subsite 2 Subsite 3

14. Using hub sites to ease upgrade to Modern Classic Site Start: a classic publishing portal with numerous subsites Establish a new “root” site which will serve as the modern replacement and hub Setup a redirect on the modern site back to the classic site Modern Subsite 1 Subsite 2 Redirect detail: Re-usable extension built such that users are redirected while users who are Site Collection Admins are not redirected Subsite 3

15. Using hub sites to ease upgrade to Modern Classic Site Configure the new site to be a hub site Associate the classic site to the modern site to allow for search to be aggregated Modern Subsite 1 Subsite 2 Subsite 3

16. Using hub sites to ease upgrade to Modern Classic Site Create modern replacements forthe subsites Subsites are built as new standalone sites which are easier to manage and delegate to partner teams Modern Subsite 1 Site 1 Site 3 Subsite 2 Site 2 Subsite 3

17. Using hub sites to ease upgrade to Modern When the content is ready: Associate to the hub Add to the nav on the classic site Cutover Classic Site Modern Subsite 1 Site 1 Site 3 Subsite 2 Site 2 Subsite 3

18. Solutions easing our migration to Modern Sam Crewdson

19. Megamenu & Footer Built-in Megamenu and footer options

20. Megamenu & Footer Basic footer coming soon

21. Megamenu & Footer Built-in Megamenu Basic footer coming soon Mega-footer just around the corner

22. Improved header and branding Multiple header size/layouts Header branding and color

23. Improved header and branding Multiple header size/layouts Header branding and color Web part zone shading

24. Site Designs enable brand and design consistency

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