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Implementation Methodology of the Integrated Public Financial Management Systems in

Implementation Methodology of the Integrated Public Financial Management Systems in Europe and Central Asia Cem Dener Washington, DC May 2007. PFMS Implementation Methodology. Presentation Approach PFMS Implementation Methodology Integrated PFMS Development Phases

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Implementation Methodology of the Integrated Public Financial Management Systems in

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  1. Implementation Methodology of the Integrated Public Financial Management Systems in Europe and Central Asia Cem Dener Washington, DC May 2007

  2. PFMS Implementation Methodology • Presentation • Approach • PFMS Implementation Methodology • Integrated PFMS Development Phases • ECA Treasury/PFMS Projects (updated) • Treasury/PFMS Maturity Framework • Challenges ECA Treasury / PFMS Projects

  3. PFMS Implementation Methodology • Approach • Identify PFM reform needs ( What? Why? ) Assess Readiness + Define Strategy  Conceptual Design • Develop necessary solutions ( How? Where? When? ) Functionality + Tech Architecture + Specs  System Design • Project management ( Who? ) Implement + Monitor + Evaluate + Manage  Integrated PFMS ECA Treasury / PFMS Projects

  4. PFMS Implementation Methodology 1. Identify PFM reform needs ( What? Why? ) • Assess existing capacity and practices (PEFA, PFM questionnaire …) • Development of the PFM Reform Strategy (if not available) • Development of the “Conceptual Design” • functional review of PFM organizations • recommendations for improving the institutional capacity • definition of PFMS functional modules (processes + info flows) • necessary procedural and organizational changes • Advisory support on specific PFM issues • Coordination with donors and other sector projects • Assistance in PFM capacity building (review docs+share knowledge) ECA Treasury / PFMS Projects

  5. PFMS Implementation Methodology 2. Develop necessary solutions ( How? Where? When? ) • Assessment of existing ICT capacity (skills, resources, CobiT* …) • Development of ICT/e-Gov Strategy (if not available) • Development of “System Design” • PFMS functional requirements (incl. records management) • technology architecture (web-based systems) • implementation methodology ( hybrid**: COTS + CDSW ) • Development of “Technical Specifications”(ICB tech requirements) • Coordination with e-Gov initiatives and other ICT projects • Assistance in technical capacity building and evaluation of design * CobiT … Control objectives for information and related Technology ** Hybrid … COTS : customized Commercial Off-The-Shelf software) + CDSW (Custom Developed Software) ECA Treasury / PFMS Projects

  6. PFMS Implementation Methodology 3. Project Management ( Who? ) • Form a Project Management Group (PMG) within client org (MoF) • Assistance in funding preparation activities (Trust Funds …) • Promoting “Country Systems” • administration & coordination of investment projects • financial management [ FM ], accounting, reporting, auditing • procurement [ PRC ] (if country standards are acceptable) • Assistance in capacity building for FM and PRC, and in the preparation / review of ToRs, ICB documents, RFPs. • Monitoring and Evaluation tools (surveys, maturity framework …) • Focus on Capacity Building and Change Management (NLP*) * NLP : Neuro Linguistic Programming ECA Treasury / PFMS Projects

  7. Integrated PFMS Development Phases Integrated PFMS Development : years0 1 2 3 4 5 6 7 8 9 10 1. Identify PFM reform needs Assess existing capacity & practices Develop PFM Reform Strategy (if N/A) Advisory support for PFM reforms Conceptual Design Coordination with donors / other projects Assistance in PFM capacity building Preparation 2. Develop necessary solutions Assess existing ICT skills and resources Develop ICT/e-Gov Strategy (if N/A) System Design Technical Specifications [ ICB docs ] Coordination with e-Gov / other ICT prj Assistance in technical capacity building Approval 3. Project management Project Management Group (PMG) Implementation Administration of Trust Funds (if any) Procurement of ICT solutions [ ICB ] PFMS take off Fly Solo Establishment of a countrywide network Warranty System implementation, test, acceptance Support and Maintenance Monitoring & Evaluation Capacity building & Change Management ECA Treasury / PFMS Projects

  8.  Google  Blogs Skype YouTube  Web TV  Wireless eGov projects stall eGov recovery  World Wide Web Browsers Java eEurope eGov starts ECA Treasury/PFMS Projects ECA Treasury / PFMS Projects 1995 2000 2005 2010 2015 May’07 Avg. completion time 7.1 yrs Avg. implementation 5.7 yrs AH Hungary P043446 PFMP (TS) 1996 AH Kazakhstan P037960 TMP (TS) 1994 Türkiye* P035759 say2000i (TS+) 1927 CD AH AH Ukraine P049174 TSP (TS) 1996 DR CD Albania P069939 PARP (TS) 1993 Armenia** P081668 IDF (GFMIS) 1996 CD Completed DR Slovak Rep** P069864 PFMP (TS) 1992 AH, CD Russia P064508 TDP (TS) 1992 AH Avg. compl. 7.2 yrs Avg. impl. 5.1 yrs AH CD Azerbaijan P066100 TIMS (TS) 1998 Kyrgyz Rep P071063 TMIS (TS) 1994 DR CD Moldova P082916 PFMP (PFMS) 1993 CD In Progress Georgia P063081 FMIS (PFMS) 1998 CD Ukraine P090389 PFMP (PFMS) 1996 CD Avg. compl. 5.5 yrs Avg. implem. 4.1 yrs Preparation Tajikistan P099840 PFMP (PFMS) 1997 CD DR Turkmenistan P034092 IBTA (TS) 1992 AH Croatia P050718 PFMP (TS) 1992 Dropped CD DR Uzbekistan P070084 PFMRP (TS) 1999 Treasury established  Prep.>Appr.>Effect. AH Ali Hashim Implementation DR Dominique de Roquefeuil Extension CD Cem Dener * The Bank funded the ICT consultant/prj coord only. ** The Bank funded the TA activities only. ECA Treasury / PFMS Projects

  9. Monitoring and Evaluation Tools • Monitoring and Evaluation of Treasury/PFMS Projects • Updates on key project data and sharing progress/issues with borrowers [ ECA_Treasury+PFMS_data.xls ] • Summary of Treasury/PFMS project implementation in ECA [ ECA_Treasury+PFMS_projects.xls] • The Maturity Framework (MF) for Treasury / PFMS development process [ www.worldbank.org/pempal ] link to Treasury MF Tool and user guide [ www.pempal.org/pfmstool ] location of MF tool • PEM-PAL Discussion Groups [ www.pempal.org/discussions] > Treasury/MoF • PEM-PAL Blog [ www.pempal.org/blogs ] > External • Logbook of Treasury/PFMS projects (internal) Other useful information • Budget Classification and Chart of Accounts structures in selected countries • Summary of Treasury Single Account operations in selected countries ECA Treasury / PFMS Projects

  10. Maturity Framework for Treasury/PFMS Development • Maturity Framework for Treasury/PFMS projects • A Community of Practice for Treasury Managers was established in June 2006 as part of the Public Expenditure Management-Peer Assisted Learning (PEM-PAL) program ( www.worldbank.org/pempal ) activities. • The Maturity Framework (MF) for the Treasury / PFMS development process was developed during the "PEM-PAL workshop for Treasury Officials" held in Ljubljana, Slovenia from June 26-27, 2006. • The Maturity Framework was designed to enhance learning and knowledge sharing among Heads of Treasury and related key officials in public expenditure management from 14 ECA countries. • The Bank prepared a web site to publish the results and to facilitate interactive monitoring and management of proposed indicators (www.pempal.org/pfmstool). ECA Treasury / PFMS Projects

  11. Maintenance and Support 7 Implementation 5 • Budget funds • Technical capacity • System administration • Maintenance • System development & integration • Full scale testing and rollout • Training and change management Procurement 4 • Large scale ICT systems • Technical Assistance and Training 18 – 36 months PFMS Design 3 9 – 18 months • Definition of system functionality • Detailed technical requirements Monitoring & Evaluation 6 Preparation • Monitoring mechanisms • Project mgmt capacity 2 • Legal and institutional frameworks • Budget coverage • Treasury Single Account (TSA) 9 – 18 months Readiness 1 • PFM reform strategy • Institutional capacity • Countrywide network infrastructure Treasury/PFMS Maturity Framework Effectiveness Time Maturity Framework for Treasury/PFMS projects www.pempal.org/pfmstool interactive monitoring and management of MF indicators Resources ECA Treasury / PFMS Projects

  12. ECA Treasury/PFMS Development Indicators ECA Treasury / PFMS Projects

  13. ECA Treasury/PFMS Development Status ECA - Treasury / PFMS Implementation – Feb 2007 100% Completed TUR 90% KAZ ALB 80% In progress RUS AZE 70% MOL SER KYR MON 60% UZB UKR BIH GEO Evaluation 50% Started ARM TAJ 40% KOS 30% 20% 10% 0% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Estimation ECA Treasury / PFMS Projects

  14. Challenges in Treasury/PFMS Projects • PFM Challenges • Existence of a committed leader and a dedicated team • Allow enough time for the assessment of readiness, the PFM Strategy and the development of conceptual design during preparation phase • Coordinate with donors and other sector projects ECA Treasury / PFMS Projects

  15. Challenges in Treasury/PFMS Projects • ICT Challenges • Recruitment and sustainability of IT specialists in public sector • Existence of a reliable countrywide network infrastructure • Realistic ICT cost estimates to reduce procurement risks • Web based applications & open systems to reduce cost and duration of implementation • Proper requirements for Records Management, Information/System Security and Digital Signature in design • Coordination with e-Gov activities (interoperability & resource sharing) ECA Treasury / PFMS Projects

  16. Challenges in Treasury/PFMS Projects • PRJ Challenges • Establish the Project Management Group at early stages • Promote country systems • Reduce the number of procurement packages (ideally 2 separate independent ICB packages for all ICT solutions) • Focus on capacity building and change management activities (NLP) ECA Treasury / PFMS Projects

  17. Implementation Methodology of the Integrated Public Financial Management Systems in Europe and Central Asia Thank You Washington, DC May 2007

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