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Commissioner Tools

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Presentation Transcript

  1. Commissioner Tools

  2. Introduction

  3. WHAT?

  4. WHO?

  5. WHY?!

  6. Commissioner Areas of Focus • Supporting unit growth through the Journey to Excellence. • Contacting units and capturing their strengths and needs in Commissioner Tools. • Linking unit needs to district operating committee resources. • Supporting timely charter renewal.

  7. What Do You Measure?

  8. Unit Key 3 Unit Service YOUTH

  9. Functional Key 3 COR Committee Chair Unit Leader Unit Service Youth Youth Youth Youth

  10. Supporting Units Professional Kids Unit Commissioner District Operating Committee Unit Key 3

  11. Tools To Support Units • Unit Self Assessment • Unit Health Reviews • Annual Service Plan • UVTS

  12. Commissioner Tools

  13. Part 1Unit Assessment

  14. Assessments • Two types: • Detailed • Simple • Detailed – every six months • Replaces Unit Health Assessment • More on Simple later…

  15. Detailed Assessment Process Flow

  16. Technical Notes • Recommended Browsers • Google Chrome version 21 + • Mozilla FireFox version 14 + • Apple Safari 6 + • Microsoft Internet Explorer 9 +

  17. Technical Notes • Mobile Devices? • Not Officially Supported… at this time • Does Work on “Most” Devices

  18. Technical Notes • Troubleshooting • Refresh Browser • Clear Cache • Reboot Computer

  19. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  20. Sandbox • Login • Schedule a future contact • PLEASE DO NOTSend Unit Assessment to Unit Key 3

  21. Break

  22. Unit Assessment • The Process: • Review JTE performance • Hold unit assessment meeting • Complete assessment • Identify opportunities

  23. Resources: • JTE objectives & scores • Unit contacts logged in Commissioner Tools • Unit Assessment Scoring Matrix

  24. Unit Assessment Scoring

  25. Assessment Excercise • Complete a Unit Detailed Assessment (on a scale of 1–5) of Finance, Membership, Program, and Leadership & Governance. • Using the Pack Scenario, provide comments on why you chose the Score.

  26. Assessment Excercise • Discuss the process of reviewing the unit assessment with the Unit Key 3 • How to tie back to JTE Objectives

  27. Sandbox • Demonstration of how the Unit Key 3 would complete the form online.

  28. Break

  29. Commissioner Assessment • Review completed Commissioner Assessment Form • Discuss conclusions and scores

  30. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  31. Sandbox • Login • Go to scheduled contact • Enter information from Commissioner Assessment

  32. Sandbox

  33. Part 2Unit Service Plan

  34. The Unit Service Plan • Key element of Commissioner Tools design • Replaces all other unit assessments • Enables collaborative unit health assessments • Enables service customized to unit needs • Supports all 4 elements of excellent unit service

  35. Unit Service Plan • The Process: • Develop action plans • Identify responsibility • Unit volunteer? • Charter Org? • District resource? • Establish target dates • SMART goals

  36. Unit Service Plan • Resources: • Unit Program Plan • District/Council activities schedule • District charter renewal plan

  37. Example • Format and Priorities determined by UC • Discuss!

  38. Part 3District Commitment

  39. District Commitment • The Process: • Identify district resources • Gain agreement & commitment • Link resources to unit needs

  40. District Commitment • Resources: • Unit Service Plan • Unit contact reports in Commissioner Tools

  41. Linkage The Unit Commissioner The Unit The District Operating Committee

  42. Part 4Implementation

  43. Implementation • The Process: • Execute the plan • Maintain accountability • Update as needed

  44. Contacts • No longer calling them visits • Significant contacts • Phone call • Face-to-face • Meaningful e-mail • Results in actionable • Entered as “Simple Assessment”

  45. Simple Assessment Process Flow

  46. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  47. Sandbox • Login • + New Contact • Enter Simple Assessment

  48. Commissioner Tools

  49. Part 5laurel highlands council Implementation Plan

  50. LHC Implementation • Go LIVE on February 1 • First round of Detailed Assessment by March 10 • Second round of Detailed Assessments by October 17

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