Guidance for Title I School Improvement Requirements

1. Guidance for Title I School Improvement Requirements Bridgeport Conference Center September 2009 WEST VIRGINIA DEPARTMENT OF EDUCATION

2. Guidance for Title I School Improvement RequirementsOverview of Workshop • Title I School Improvement Resources • Timeline for LEA Reporting Requirements • NCLB School Improvement Requirements • Public School Choice /Supplemental Educational Services • NCLB School Plan Revision Requirements • Introduction to School Plan Navigation • School Needs Assessment Review & Root Causes • WESTEST 2 School Reports • Strategic Plan School Team Work Sessions

3. Title I School Improvement Resources • No Child Left Behind Act of 2001 - Section 1116 • Non-Regulatory Guidance (www.ed.gov) • LEA and School Improvement, July 21, 2006 • http://www.ed.gov/policy/elsec/guid/schoolimprovementguid.pdf • Public School Choice, January 14, 2009 • http://www.ed.gov/policy/elsec/guid/schoolchoiceguid.pdf • Supplemental Educational Services, January 14, 2009 • http://www.ed.gov/policy/elsec/guid/suppsvcsguid.pdf • The New Title I: The Changing Landscape of Accountability, 6th Edition, by Kristen Tosh Cowan, Esq.(Revised January 2009) • Title I Handbook, Volumes I and II • Title I Website http://wvde.state.wv.us/titlei/lea_timeline.html • Calendar, School Improvement Section, etc.)

4. Title I School Improvement Resources The Title I School Improvement Tool Kit Is available online: http://sites.google.com/site/schoolimprovementtoolkit/home Purpose: to provide models and resources to assist LEAs and schools with implementing school improvement according to the requirements of NCLB.

5. Timeline for LEA Reporting Requirements • District Report for Title I Schools Identified for Improvement - Sept. 30 • District Report for School Choice – Sept. 30 • Copy of letter sent to parents for school choice – Sept. 30 • District Report for Supplemental Educational Services (First Round)– Nov. 1 • Copy of letter sent to parents for SES (First Round)– Nov. 1 • District Report for Supplemental Educational Services (Second Round) – Jan 31 • Copy of letter sent to parents for SES (Second Round)– Jan 31 The following must be submitted to verify LEA school plan revision approval: • School Improvement Assurance Checklist • Title I Rubric -before or approximately Dec. 1 (LEA has 45 days to review) Title I School Improvement Toolkit -Reporting forms & sample parent notification letters are available on-line: http://mkgodfrey.googlepages.com/leareportingforms

6. Title I School Improvement Requirements 101 After two or moreconsecutive years of not meeting AYP standards, the LEA shall: • Identify the school for improvement • Provide notice to parents of all students in the school • Develop or revise the school improvement plan • Ensure that 10% of the school’s allocation is utilized for professional development each year the school is identified for improvement • Provide technical assistance

7. Title I School Improvement Requirements 101 And, in addition, must offer the following sanctions: • Year two: Public School Choice (PSC) • Year three: PSC & Supplemental Educational Services (SES) • Year four: PSC, SES, and Corrective Action (CA) • Year five: PSC, SES, CA, & Planning for Alternative Governance • Year six: PSC, SES, CA, & Alternative Governance

8. Title I School Improvement Requirements 101 Year four and beyond: Defining Corrective Action The term “corrective action” means action consistent with State law, that substantially and directly responds to: • Consistent academic failure of a school that caused the LEA to take such action; • Underlying staffing, curriculum, or other problems in the school; and • Designed to increase the likelihood that each subgroup will meet or exceed the State’s proficiency levels of achievement.

9. Title I School Improvement Requirements 101 Year four and beyond: Corrective Action The LEA must choose at least one of the following: • Replace staff that is relevant to failure to make AYP • Institute and implement a new curriculum providing appropriate professional development • Significantly decrease management authority at the school • Appoint an outside expert to advise the school • Extend the school day or school year • Restructure the internal organizational structure of the school

10. Title I School Improvement Requirements 101 Year five and beyond:Restructuring Options The LEA shall implement at least one of the following arrangements: • *Reopen the school as a public charter school • Replace all or most of the school staff relevant to the failure of the school • Enter into a contract with an entity with a demonstrated record of effectiveness to operate the school • Turn the operation of the school over to the State • Any other major restructuring that makes fundamental reforms *There are no charter schools in West Virginia. Therefore, this is not a viable option.

11. New School Choice/SES Requirements An LEA must prominently display on its Web site in a timely manner information pertaining to school choice: • Beginning with the data from the 2007-2008 school year, and for each subsequent school year, the number of students eligible for and who participated in school choice; and • A list of current available schools to which students eligible to participate may transfer. And information pertaining to supplemental educational services: • Beginning with the data from the 2007-2008 school year, and for each subsequent school year, the number of students eligible for and who participated in SES; and • A list of current SES providers approved by the State to serve the LEA and the locations where services are provided.

12. New SC/SES Requirements If an LEA spends less than 20% required for SC and SES, the LEA must meet all of the following criteria: • Partner with outside groups to help inform eligible students regarding choice and SES; • Ensure a genuine opportunity for students to sign up to transfer or obtain SES including providing a minimum of two SES enrollment windows, at separate points in the school year; • Ensure SES providers are given access to school facilities, using a fair, open, and objective process; • Maintain records demonstrating the LEA has met all criteria; and • Notify the SEA that the LEA has met the criteria and intends to spend the remainder of the 20% on other allowable activities (to include the amount of remaining funds). PSC (Section K-1) and SES (Section L-1) Non-Regulatory Guidance (January 14, 2009)

13. Title I School Improvement Requirements According to NCLB, LEAs are required to notify parents of: • School improvement status (all SW parents) • must include: subject, subgroup(s), LEA and school response, how parents can become involved • School choice option(s) (all SW parents) • At least 14 days prior to the first day of school • must offer at least 2 choices (if possible) • all transfers must be in place by September 15 • Supplemental Educational Services (all eligible students) • Must begin asap after the first day of school • Must offer as many providers as appropriate for identified school • SES information, sample letters on Title I website: http://mkgodfrey.googlepages.com/supplementaleducationalservices(ses)

14. Title I School Improvement Requirements Parent Notifications - continued And . . . • Corrective Action(s) (all SW parents) OR • Restructuring Action(s) (all SW parents) • LEA must publish and disseminate information regarding corrective action(s) ORrestructuring action(s) • Must be presented in an understandable format and language • CA and Restructuring Information on Title I SI website: http://mkgodfrey.googlepages.com/schoolimprovementtoolkit

15. Title I School Improvement Plan Requirements According to NCLB section 1116, a Title I school identified for improvement must develop or revise a school improvement plan which must be approved by the LEA.

16. Title I School Plan Revision Requirements LEA establishes a process for the peer review of the Title I plans Within 45 daysof receiving the plan, the LEA must review the school plan If needed, the LEA must work with the school to make necessary revisions The LEA shall approve the school plan if it meets the requirements of §1116 Complete and return to SEA: 1) Title I rubric; and 2) SEA assurance checklist

17. Title I School Improvement Plan Requirements The plan must . . . • be developed or revised not later than three monthsafter being identified for improvement (Due date to LEA: on or before December 1); • cover atwo-yearperiod that specifically addresses the academic issues that caused the identification for school improvement; • be reviewed and approved within 45 daysusing the LEA Peer Review Process (Due date: on or before January 15); and • be implemented “immediately upon approval” by the LEA.

18. Title I School Improvement Plan Requirements Consultation The school must engage in significant consultation during the development of this plan specifically with: • parents • school staff • the LEA (county support team) • outside experts Documentation mustbe maintained and will be reviewed during monitoring to demonstrate that the LEA (county) has provided technical assistance.

19. Title I School Improvement Plan Requirements Specifically, according to NCLB section 1116, the plan must address: • core academic subjects • measurable goals and objectives • research based instructional strategies • sustained professional development • *teacher mentoring program • *technical assistance from LEA and SEA • parent involvement • extended learning time *Indicates component is not specifically requested within five year strategic plan

20. Title I School Improvement Plan Requirements Teacher Mentoring Program • High quality, structured mentoring programs have a positive effect on the retention of qualified teachers. • Therefore, all schools identified for improvement mustincorporate a teacher mentoring program. • Mentoring programs pair novice teachers with more experienced professionals who serve as role models and provide practical support and encouragement.

21. Title I School Improvement Plan Requirements How can a school meet the teacher mentoring program requirement? • Employ a literacy, numeracy, or academic coach • Contract services for a literacy, numeracy, or academic coach • Utilize a school level Title I specialist as a coach within the school Ask yourself these questions: Is mentoring/coaching already being implemented in your county/school? If yes, how can current mentoring/coaching practices best be incorporated into your school?

22. Title I School Plan Revision Requirements A Title I school (regardless of the program – SW or TA) identified for school improvement mustspend 10% of the school’s total allocation, for each year that the school is in improvement (to provide the school’s teachers and principal(s) high quality professional development). 10% of the individual school’s budget includes the regular allocation, ARRA allocation, & carryover (if applicable)

23. Title I School Plan Revision Requirements The plan must specifically describe how the funds will be used (10% professional development requirement and school improvement grant funds) in order to remove the school from school improvement status. Documentation must be maintained to verify 10% professional development expenditures

24. Questions?

25. Let’s visit the five year strategic online plan . . . https://wveis.k12.wv.us/wvfiveyearonlinestrategicplan/

26. School Needs Assessment and Determining Root Causes Question to Consider Why Use Data?

27. School Needs Assessment and Determining Root Causes • Data Analysis Four types of data to be examined: • External Trends • Achievement Data • Other Outcome Data • Data about Culture/Conditions

28. School Needs Assessment and Determining Root Causes • External Trends • Outside factors that affect achievement • Age distribution of county population • Socio economic status of district • Family structures • Drug abuse • Crime rate • Technology trends

29. School Needs Assessment and Determining Root Causes • Achievement • Summative tests • Benchmark tests • Formative assessments OF learning • Formative assessments FOR learning

30. School Needs Assessment and Determining Root Causes • Other Outcome Data • Attendance • Discipline • Drop out rates • Graduation rates

31. School Needs Assessment and Determining Root Causes • Culture –Conditions-Practices • Monitoring reports • Walk through summaries • Making Middle Grades Work Reports • OEPA Reports • SREB Reports • School self assessment of high yield strategies

32. Determining Root Causes

33. School Needs Assessment and Determining Root Causes • Establish Priorities • Review the root causes • Prioritize the major concerns • Focus on what you can actually change

34. Let’s Summarize the Utilization of Data

35. Let’s Summarize

36. Critical piece . . . • Communicate Title I school improvement information with the entire staff and school community • Getting teacher commitment involves asking for their input regarding the improvement plan • Remember those implementing the plan are responsible for its success! • More likely to be successful if planning comes from those directly responsible for the change.

37. Thank you for your continuous contribution to improving the lives of children throughout West Virginia!

38. For further or specific technical assistance contact . . . Karen Davies, West Virginia Department of Education Title I School Improvement Coordinator kdavies@access.k12.wv.us (304) 558-7805 or your Title I State Representative