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Initial Planning Conference Table Top Exercise Welcome

County Exercise Series. Initial Planning Conference Table Top Exercise Welcome. Today’s Agenda. Introductions Scope of Exercise Jurisdiction/Venue Review/Confirm Exercise Objectives Develop/Confirm Exercise Plan Scenario Staffing/Organization Chart Documentation Evaluation

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Initial Planning Conference Table Top Exercise Welcome

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  1. County Exercise Series Initial Planning Conference Table Top Exercise Welcome

  2. Today’s Agenda • Introductions • Scope of Exercise • Jurisdiction/Venue • Review/Confirm Exercise Objectives • Develop/Confirm Exercise Plan • Scenario • Staffing/Organization Chart • Documentation • Evaluation • Debriefings • Support Requirements • After-Action Report/Improvement Plan • Tasks • Future Conference Dates • Others • Questions

  3. Today’s Goals Initial Planning Conference • Understand the Tabletop Exercise (TTX) process • Discuss TTX structure and participation • Initiate planning now • Propose and discuss design objectives • Identify appropriate agencies and personnel for participation • Create a scenario • Highlight requirements and roles of all parties • Finalize receipt of relevant local SOPs and EOPs • Discuss site and participant requirements

  4. Today’s Goals • Lock in exercise planning & execution schedule • Identify Tabletop location / room layout as well as for future planning meetings • Request of relevant EOPs and SOPs • Confirm Mid and Final Planning Conference xxxx, 2006 / Time / Location

  5. Facilitated Tabletop Exercise • One-day / 5-6 hour exercise • Local, State, and Federal response groups • Across the functional spectrum:(Medical Facilities, Public Health, Fire, EMS, Law Enforcement, HazMat, Emergency Mgmt.) • Usually two to four distinctmodules or phases/example • Warning • Response • Recovery • Restoration

  6. Example TTX Room Layout 80’ Screen Projector Public Information Public Safety Public Health EOC Observers 80’

  7. Example (2) Room Layout 40’ Screen Projector Observers 80’

  8. Assess the county’s ability to conduct effective Damage Assessment Initiate and practice a unified command for protocols including County OEM, Public Health, Local Law, Fire Assess the effectiveness the Debris Management policy Utilize the functional PIO’s with in a Joint Information Center Assess the Hospitals ability to coordinate and communicate with partner agencies. Initiate Mutual Aid for long term response and recovery Sample Objectives

  9. What – Where – When Identify the Hazard Identify the Site Time Example: Preliminary assessments of damage resulting from Hurricane Terry are in progress throughout Long Island Nassau Co. as the storm passes and begins to weaken. Apparent casualties include persons trapped in congested traffic areas, and many are estimated to be lost from structure collapses as the storm made landfall. Destructive forces of the sustained high winds severely damaged the Nassau Co. areas. Many are reported as missing or were identified as individuals that were carried away by storm surge. Reports from area hospitals indicate many who were unable to evacuate and sheltered in-place were injured by flying debris or glass shards from broken windows. Scenario

  10. How Modules are Conducted + Situation Update Modules Caucus/Discussion Facilitated Discussion Spokesperson designated to present issues

  11. After-Action ReportImprovement Plan • Distribution • Local Jurisdictions • Purpose • Provide Feedback • Pass on Lessons Learned Objectives Recommendations Observations Innovations

  12. Exercise Process/Timelines Table Top (TTX) • Initial Planning Conference 10/25/06 • Mid Planning Conference (MPC) • Final Planning Conference (FPC) • Conduct Exercise • Develop AAR • Locally Develop and Implement an Improvement Plan

  13. Planning Decisions • Finalize Design Objectives • Identify Participants • Assign Task/Organizational Chart • Identify Exercise Location • Identify Relevant EOPs and SOPs • Confirm Mid Planning Conference (MPC): [Date] / [Time] / [Location]

  14. Organizational Structure

  15. Support Requirements • Facility • Location – Site Visit • Times • Lunch • Equipment • Large Projection Screen • Public Address System (Wireless?) • Support Requirements • Room Setup • Sign-In / Administration Support • Coffee / Refreshments / facilities • Facilitators / Presenters / Subject Matter Experts • Security • Access • Media Support / Considerations • Video and Multimedia Support

  16. Midterm Planning Conference • Meeting Objectives • Review Situation Manual (SITMAN) • Ensure local satisfaction with the planned TTX • Increase event success through coordinated, comprehensive planning • Reduce uncertainty regarding the exercise • Items for the MPC • Continue logistical planning and administrative support for TTX • Identify Local Evaluator/Subject Matter Experts (SMEs)

  17. Questions?

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