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Contract Security Guard Services. Presented to the Board of County Commissioners March 8, 2011. Security Guard Services. Outline Historical perspective Current contract review State Contract Negotiations with G4S Recommendations. Security Guard Services. Outline
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Contract Security Guard Services Presented to the Board of County Commissioners March 8, 2011
Security Guard Services • Outline • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • Outline • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • Guard Services since 1985 • Services instituted following Courthouse shootings • Original services for Courthouse sites only • Contract has grown with County needs
Security Guard Services • Prior Contract Providers • Wells Fargo - 1985 / 1990 • Securex - 1990 / 1994 • Argenbright - 1994 / 2002 • G4S Secure Solutions USA* – 2002 / Present * Formerly Wackenhut
Security Guard Services • Reasons for change • Lack of consistency/reliability • Low wages • High turnover rate • Serious management issues • Unsettling to Courthouse occupants
Security Guard Services • Major Contract Revision in 2002 • Require minimum guard pay levels • Improve retention and quality of guard • Enhance Training for screening • Improve security at Courthouses & other sites in response to 9/11 • Improve Supervisory requirements
Public/Private Joint Effort at Courthouses Contractor provides building security and performs scanning role Sheriff’s Office oversees Court security measures Security Guard Services
Security Guard Services • Outline • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • Contract with G4S • In 2002 G4S was selected through RFP • In 2007 G4S was again selected through an RFP • 3-Year contract started March 1, 2007 • 2 One Year Renewals • Began Year 5 on March 1, 2011 • Negotiations for final year began in Dec. 2010 • Contract expires February 28, 2012 • Current Annual Usage: $5.5 Million
Security Guard Services • FY 2011 Reduction in Manning Hours/Costs - $956,000 Annually • Courts – 5,096 Hours/$117,309 • County Admin – 10,634 Hours/$184,500 • Utilities – 17,472 Hours/$254,916 • Public Works – 12,922 Hours/$188,532 • Fire Rescue – 8,736 Hours/$127,458 • Other – 5,772 Hours/$84,324
Security Guard Services Offices 13% Courthouses 41% Utilities 14% Corrections/Juvenile Assessment 32 %
Security Guard Services • Courthouses - 41% • Orange County Courthouse • Juvenile Justice Center • Winter Park Civil Court • Apopka/Ocoee Civil Court
Security Guard Services • Corrections & Juvenile Assessment - 32% • Corrections Administration • Booking and Release Center • Perimeter Posts • Video Visitation • Juvenile Assessment Center
Security Guard Services • Utilities Sites - 14% • Administration • Landfill • Presidents Drive • Water Reclamation • Regional Water Supply
Security Guard Services • Administration Center • IOC I • Regional History Center • Barnett Park • Medical Clinic • Offices - 13%
Security Guard Services • Topics • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • State Contract for Security Guard Services • Basic Security Services • Minimal qualifications contained in RFP • Three Vendors • Allegiance • Allied Barton • G4S Secure Solutions USA
Security Guard Services • State Contract Concerns • Minimal Specifications • Inconsistent or unidentified guard levels between vendors • No training requirements • No site specific training identified • No screening training • No Minimum pay levels set • Necessary to improve retention and consistent performance
Security Guard Services • Use of the State Contract • Specifications do not support County Operational requirements • State does not manage Courthouses • Contract does not address screening requirements
Security Guard Services • Topics • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • Negotiate reduction in Hourly rates with G4S • For last year of contract • Use State Contract Pricing as basis • Different requirements • Negotiated an Estimated Savings of $496,276 for last year of contract
Security Guard Services • Outline • Historical perspective • Current contract review • State Contract • Negotiations with G4S • Recommendations
Security Guard Services • Recommendations for RFP Refinements • Security Guard Services divided into 4 Lots • #1 – Courthouses & Admin Center • #2 – Corrections & Juvenile Assessment Center • #3 – Utilities • #4 – Other Buildings • Allows for award to multiple vendors • Tailors guard requirements to building requirements • Maximize potential savings while maintaining the appropriate level of security
Security Guard Services • Recommendations • Accept negotiated hourly rates with G4S • Modify Requirement in the RFP • Issue RFP in October 2011 • Select firm in December 2011 • Transition in February 2012
Contract Security Guard Services Presented to the Board of County Commissioners March 8, 2011